Executive Assistant to General Manager

seek.com.au; City of Melbourne; Remote; AUD 80,000 - 100,000; Part time

Job summary

A dynamic organization is looking for a dedicated Executive Assistant to join their team. This casual role offers flexibility with 12 hours per week, potentially evolving to 20 hours based on business needs. Responsibilities include diary management, meeting coordination, and administrative support. The ideal candidate will have 1-2 years of experience and unrestricted Australian work rights. Join a supportive environment where your contributions will make an impact.

Benefits

Flexible remote work environment

Supportive team culture

Qualifications

• Minimum of 1-2 years of experience as an Executive Assistant.
• Strong multitasking abilities and organization skills.
• Unrestricted Australian work rights.

Responsibilities

• Provide diary management for the General Manager.
• Schedule board and committee meetings.
• Manage travel arrangements for the General Manager.
• Serve as a point of contact for administrative support.
• Demonstrate exceptional time management skills.
• Draft correspondence and meeting notes.

Skills

Diary management

Written communication

Time management

Organizational skills

Job description

Join Our Team as an Executive Assistant!

Casual: 12 Hours per week , 4 Hours per Day on Tuesdays, Wednesdays, and Fridays (School-Friendly Hours: 9:30 AM - 1:30 PM or 10:00 AM - 2:00 PM)

Compensation: $30 per hour

Location: Remote (Melbourne-based candidates preferred for occasional team meetings)

Are you an organized and energetic individual with a knack for multitasking? We are seeking a dedicated Executive Assistant to provide essential support to our General Manager and contribute to the efficiency of our operations. If you thrive in a dynamic environment and are passionate about making a difference, we want to hear from you!

Key Responsibilities:

1. Diary and Correspondence Management: Provide comprehensive diary management for our General Manager, ensuring seamless scheduling and organization of appointments. Handle correspondence with professionalism and attention to detail.
2. Meeting Coordination: Schedule board and committee meetings, acting as minute taker and administrative support. Prepare meeting agendas and ensure that all necessary materials are distributed in advance.
3. Travel Coordination: Manage travel arrangements and outreach to facilitate meetings for our general manager and chair. Ensure smooth logistics to enhance operational efficiency.
4. Administrative Support: Serve as a point of contact for incoming phone calls and emails, providing administrative overflow support as needed. Handle inquiries with responsiveness and professionalism, working closely with our membership coordinator.
5. Time Management and Organization: Demonstrate exceptional time management skills to balance multiple tasks effectively. Prioritize responsibilities and adapt to changing needs in a fast‑paced environment.
6. Written Communication: Utilize strong writing skills to draft correspondence, meeting notes, and other documentation as required. Ensure clarity and professionalism in all written communication.
7. Collaboration: Work closely with other team members to support overall organizational goals. Participate in team meetings and contribute to a collaborative work environment.

Why Join Us?

We offer a flexible and supportive remote work environment where your contributions are valued. As an Executive Assistant, you will play a vital role in supporting our leadership and enhancing the efficiency of our operations.

Whilst casual at 12 hours per week it is envisaged based on business need this role may evolve to up to 20 hours per week (up to 5 days, 4 hours per day) over this time. Candidates should consider this when applying.

If you are ready to take on a rewarding role that allows you to use your skills and passion during a period of growth and transformation, we encourage you to apply. Join us in making a meaningful impact within our organization!

Whilst remote the team currently meets occasionally, presently this is monthly Melbourne CBD, however there will be instances where this changes / increases as key events and projects are delivered.

A minimum of 1-2 years of Executive Assistant experience is required for this role.

No recruiters please this is being managed internally.

Candidates must have unrestricted Australian work rights for this position.

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