Executive Assistant / Team Manager

at; Adelaide; On-site; AUD 65,000 - 80,000; Full time

Job summary

A leading real estate group in Adelaide is seeking an Executive Assistant to support the Managing Director. The ideal candidate will be highly organized with strong communication skills and attention to detail. Responsibilities include managing calendars, preparing reports, and coordinating marketing efforts. Previous experience in an administrative role is preferred, along with proficiency in Microsoft Office. An opportunity to grow within a collaborative team awaits you.

Qualifications

• Previous experience as an Executive Assistant or in a senior administrative role.
• Highly organized and proactive with exceptional attention to detail.
• Australian citizenship or permanent residency with unrestricted work rights.

Responsibilities

• Manage calendars, appointments, and travel arrangements.
• Handle confidential and time-sensitive information with discretion.
• Prepare reports, presentations, and listing kits.

Skills

Organizational skills

Communication skills

Attention to detail

Microsoft Office proficiency

Time-management

Job description

At Harcourts Packham we thrive when our people thrive. We're currently looking for an Executive Assistant to be a supportive force who empowers our senior leadership.

The Opportunity

We're looking for a proactive, organised Executive Assistant to support our Managing Director. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention to detail. This person should have experience working in an office environment, performing administrative duties, and providing support to managers.

About the Role

Administrative & Executive Support

• Manage calendars, appointments, and travel arrangements
• Handle confidential and time‑sensitive information with discretion and professionalism
• Prepare reports, presentations, and listing kits to support sales activity
• Ensure administrative compliance and documentation standards are always met

Campaign & Listing Management

• Coordinate listing preparations including photography, floorplans, signage, copywriting, and inspection schedules
• Manage campaign timelines and liaise with third‑party providers (solicitors, conveyancers, etc.)
• Ensure all marketing content is accurate, professional, and published on time
• Oversee online listings across REA, Domain, and social media platforms
• Organise and conduct letterbox drops to generate awareness and drive enquiry

What We're Looking For

• Previous experience as an Executive Assistant or in a senior administrative role
• A highly organised, proactive operator with exceptional attention to detail
• Proficiency with all Microsoft Office applications and an aptitude for learning new software and systems
• Highly developed written and verbal communication skills
• The ability to work with a team in a professional, efficient and diplomatic manner
• Reliable car and a current, valid Driver's Licence
• Strong time‑management skills and an ability to organise and coordinate multiple concurrent projects
• Previous experience in real estate will be highly regarded, although is not essential
• Australian citizenship or permanent residency with unrestricted work rights

Why Join Us?

You'll be part of an established, dynamic and collaborative team where your contributions are valued. We offer a work environment, opportunities to grow, and the chance to work closely with a respected business leader making a real impact.

How to Apply

Please click 'Apply' to send your Cover Letter and CV.

Your application will include the following questions:

• Do you own or have regular access to a car?
• Which of the following statements best describes your right to work in Australia?
• How many years' experience do you have as an executive assistant?
• Do you have experience in administration?
• Which of the following Microsoft Office products are you experienced with?
• How many years' experience do you have in a marketing role?
• Do you have a current Australian driver's licence?
• How many years' experience do you have in the real estate industry?

Established in 1888, Harcourts is the second largest and the fastest growing real estate group in Australia/New Zealand, boasting a national franchise network of 897 offices across 11 countries and over 6,419 team members globally.

Our award‑winning teams offer a full range of real estate services both locally and internationally, sharing a commitment to providing an exceptional real estate experience by always putting our customers, business partners and clients first. Our unwavering desire is to help everyone we work with to achieve success. Whatever their ambitions and needs, we do everything we can to help them achieve the best possible outcome.