Executive Assistant Part Time

Zurich Financial Services; North Sydney; Hybrid; AUD 90,000 - 120,000; Full time

Benefits offered by this job

5 weeks leave

Hybrid working

AUD wellbeing payment

New starter e-voucher

Professional training programs

Global mobility

Volunteer program

Job summary

Zurich is seeking an experienced Executive Assistant to the Regional Head of Risk, APAC. You will support senior leaders, manage complex diaries, drafts, travel, and reports, and contribute to regional strategic objectives.

The role offers hybrid working arrangements in Australia, with a focus on confidential communications, data analysis for monthly reports, and coordination across cross‑functional teams. A strong professional demeanor is essential.

Qualifications

• Experience supporting senior leaders in a corporate environment.
• Strong diary and calendar management with proactive prioritisation.
• Excellent written and verbal communication, with discretion and professionalism.

Responsibilities

• Keep senior leaders focused through proactive diary, meeting and appointment coordination.
• Manage executive communications, screening calls and emails and drafting correspondence.
• Be a welcoming first point of contact, handling enquiries and escalating complex matters.
• Support financial decision-making with accurate data and basic analysis for monthly reporting.
• Coordinate travel through designated procurement tools and manage expense reporting and settlement.
• Keep daily operations running smoothly with reliable administrative support, supplies management and timely follow-up.
• Take ownership of competing priorities, delivering accurate work on time.

Skills

Executive support

Diary management

Stakeholder engagement

Communication

Calendar coordination

Tools

Microsoft Office

PowerPoint

Job description

Zurich is a leading multi-line insurer that serves its customers in global and local markets. With about 55,000 employees, it provides a wide range of property and casualty, life insurance products and services in more than 215 countries and territories. Zurich's customers include individuals, small businesses, and mid-sized and large companies, as well as multinational corporations.

A new transformational adventure awaits you…

How does 5 weeks leave per year, an impactful career that you'll truly love, and working for a trustworthy organisation that empowers wellbeing and is accelerating digital transformation sound like to you?

As one of Forbes 2024 ‘World's Best Employers' and Fortune's ‘World's Most Admired Companies' for 2025, Zurich - a leader in the insurance industry - is on a journey towards a brighter future… A brighter future for you - focused on your career, your wellbeing, and your community - as well as our customers and the planet.

This exciting adventure will drive positive impact towards our vision to be Australia's leading digital insurer. So, if you want to be part of a values led global organisation, where real growth and transformation is happening, along with our track record of making a real difference of continuously taking steps toward a sustainable future for our people, customers, communities, and our planet…read on!

Let's create a brighter future together, let's make a difference

It's important to know, what you do matters. At Zurich, we don't just cover, we care.

Bring your executive support skills to a role with regional impact as Executive Assistant to our Regional Head of Risk, APAC.

You'll support senior leaders to keep daily activities running smoothly, while contributing to strategic analysis and helping bring APAC Risk Management's priorities to life. It's an opportunity to combine executive support with meaningful involvement in regional strategic objectives.

• Keep senior leaders focused through proactive diary, meeting and appointment coordination
• Manage executive communications, screening calls and emails and drafting correspondence
• Be a welcoming first point of contact, handling enquiries and escalating complex matters
• Support financial decision-making with accurate data and basic analysis for monthly reporting
• Coordinate travel through designated procurement tools and manage expense reporting and settlement
• Keep daily operations running smoothly with reliable administrative support, supplies management and timely follow-up
• Take ownership of competing priorities, delivering accurate work on time.

Important to your success - Unlock your potential

• Strong experience supporting senior executives, ideally in a corporate environment
• Experience in Insurance or Financial Services will be highly regarded
• Expertise in complex diary management, events and confidential communications
• Strong prioritisation, foresight and attention to detail
• Clear communication and confident senior stakeholder engagement
• Proficiency in Microsoft Office, PowerPoint and project management tools
• Ability to work autonomously and build strong relationships
• Sound judgement, professionalism and discretion.

Belong. Zurich is here to support you

There are so many reasons why Zurich is a great place to be and the right choice for you, but here are just a few.

• 5 weeks leave per year for permanent staff through our Z leave initiative, as well as 15 days personal/carer's leave (as we empower our people to manage their own wellbeing), plus access to Family Care (parental leave)
• Hybrid working arrangement - office 3 days and WFH 2 days p/w standard for FT employees
• Access programs to stay healthy and feel healthier along with receiving a AUD$500 wellbeing payment per year, plus an AUD$295 new starter e-voucher for your WFH set up (flex work - hybrid working), and other great benefits through our Shine portal
• Grow, and thrive in your career (we support and encourage it) with award winning training programs. As our strength is our people and we value your individuality
• Work with global, diverse, and inclusive teams; Explore your passions, fuel innovation, drive equity, collaborate, and make a positive difference beyond your role
• Global mobility opportunities across more than 200 countries worldwide
• Volunteer and work in our state-of-the-art Green Star rated offices (when you are in the office) and dress for your day
• We plant a tree for every new employee
• Not to mention our various employer of choice awards/memberships - WGEA; Family Inclusive workplace; Gold AWEI employer, Pride in diversity… to name a few.

We could go on, but the main point is that Zurich is a great place to be, where you can truly belong, be yourself, have work/life balance, and thrive in a supportive environment.

Zurich is an equal opportunity employer. We are committed to ensuring that our recruitment process is fair and accessible for all candidates. If you require any special accommodations to participate in our recruitment process, we encourage you to please let us know at the time of your application.