Executive Assistant - Funds Management

Kaizen Recruitment; Council of the City of Sydney; Hybrid; AUD 80,000 - 100,000; Full time

Job summary

A leading recruitment agency is seeking an experienced Executive Assistant for a prominent global Fund Manager in Sydney. This role includes providing executive support, managing travel arrangements, and ensuring efficient office operations. Ideal candidates will possess strong organisational, communication, and time-management skills. The position offers a 6-month contract with the potential for permanency, along with a supportive and inclusive work culture and hybrid work options.

Benefits

Supportive culture

Hybrid work options

Qualifications

• Experience working as an Executive Assistant in a professional environment.
• Ability to prioritise tasks and meet deadlines.
• Enthusiasm and proactive attitude.

Responsibilities

• Provide executive assistance to senior management.
• Organise travel and corporate events.
• Ensure smooth office operations.

Skills

Organisational skills

Time management

Communication skills

Teamwork

Job description

• Initial 6-month contract with view to permanency
• Supportive and inclusive culture
• Hybrid work options

The Client

My client is a hugely successful, global Fund Manager. Their Sydney office has grown rapidly over the last ten years and they have a low turnover due to the effort that they put into ensuring that all staff feel empowered and are treated fairly and with respect.

Key Responsibilities

• Executive assistance to senior management in the form of diary management, travel bookings and arranging meetings.
• Organise travel arrangements and corporate events, including boardroom lunches and client‑facing functions.
• Ensure smooth office operations, including managing meeting logistics, resources and the general presentation of the office.
• Provide a professional, friendly and welcoming style of service to clients at all times.
• Manage and answer all queries via phone or email in a timely manner.

Experience Required

• Experience working as an Executive Assistant within a professional and fast‑paced environment.
• Highly developed organisational and time‑management skills with an ability to prioritise tasks, meet deadlines and work efficiently and independently.
• Enthusiasm and an ability to demonstrate proactiveness and efficiency with workload.
• Excellent written, verbal communication and presentation skills.
• A team first attitude and a willingness to help in general tasks across the business as and when they arise.

If you are interested in learning more about this position, please contact Julian Soames at Kaizen Recruitment on 0412 123 682 or apply via the attached link.

#SCR-julian-soames

Reference number : 1681965

Profession : Administration / Support

Company : Kaizen Recruitment

Date posted : 16th Dec 2025