Executive Assistant, CEO - Perpetual Corporate Trust

Perpetual Limited; Sydney; On-site; AUD 80,000 - 100,000; Full time

Benefits offered by this job

Generous leave entitlements; up to 6 weeks annually

Work from anywhere in Australia for up to one month each year

Study support and commitment to professional development

Job summary

A leading financial services organization in Sydney is seeking an Executive Assistant to support the CEO and Corporate Services Leadership Team. This full-time role involves managing executive calendars, liaising with stakeholders, and preparing governance materials. The ideal candidate will have over 5 years of experience supporting C-suite executives, especially in financial services, along with strong Microsoft Office skills and a proactive attitude. Join a collaborative team passionate about making an impact.

Qualifications

• 5+ years' experience supporting C-suite executives, ideally from a financial services background.
• Exceptional stakeholder management and gatekeeping instincts.
• Discretion, loyalty, and a calm presence.

Responsibilities

• Manage calendars for C-suite executives by scheduling meetings and resolving conflicts.
• Act as key liaison between executives and internal/external stakeholders.
• Prepare board papers, financial reports, and governance materials.

Skills

Stakeholder management

Microsoft Office proficiency

Tech-savviness

Discretion

Proactive mindset

Job description

Executive Assistant, CEO - Perpetual Corporate Trust

Join to apply for the Executive Assistant, CEO - Perpetual Corporate Trust role at Perpetual Limited.

• Work in the heart of Sydney's CBD in brand-new, state-of-the-art office


• Take advantage of generous leave entitlements; up to 6 weeks annually


• Support the CEO and Corporate Services Leadership Team (Chief Risk Officer, Chief Financial Officer and Head of People and Culture)

Join Perpetual Corporate Trust (PCT), a diversified business delivering a unique range of fiduciary, agency, custody, income dealing, treasury, and advisory services, as well as innovative digital solutions. With operations across Australia and Singapore, we support domestic and global managed funds, banking and financial services organisations, government bodies and sovereign wealth funds, and not-for-profits.

This is a high-impact opportunity to work closely with our CEO and Corporate Services Leadership Team (Chief Risk Officer, Chief Financial Officer, and Head of People & Culture). As their trusted partner, you'll manage executive priorities, drive governance processes, and ensure seamless day-to-day operations. You'll join a close-knit, values-driven team that's passionate about what they do. Our culture is collaborative, intellectually curious, and refreshingly open, where bold ideas and diverse perspectives are celebrated. You'll be at the heart of it all, keeping operations smooth and ensuring nothing slips through the cracks. No two days will be the same, and your contribution will be visible and valued.

About the Role

This role is full-time, three to four days a week in the office. Other responsibilities may include:

• Managing calendars for C-suite executives by scheduling meetings, resolving conflicts, and booking rooms, providing day-to-day support


• Key liaison between executives and internal/external stakeholders


• Attending internal meetings, document outcomes, and support various team members across administrative tasks


• Coordinating and managing PCT company-hosted events, overseeing logistics, venues, catering, and budgets


• Assisting with internal and external event coordination, reception, and board meeting logistics


• Coordinating strategic meetings, priorities, and follow-ups across the PCT division


• Leading and collaborating with business support teams to drive operational efficiency


• Preparing board papers, financial reports, and governance materials


• Supporting internal and external communication strategies to ensure consistent messaging and stakeholder engagement


• Oversee travel arrangements, expense management, and administrative processes to support executive and team needs.

About You

To succeed in this role, you will ideally bring:

• 5+ years' experience supporting C-suite executives, ideally from a financial services background


• Exceptional stakeholder management and gatekeeping instincts


• Strong Microsoft Office skills and tech-savviness


• Discretion, loyalty, and a calm presence


• Resilience, resourcefulness, and a proactive mindset

We're passionate about shaping the future and we love hearing from people who share that vision. If you're excited about this opportunity or about joining Perpetual Corporate Trust, we encourage you to apply.

How we work

Our unique culture is underpinned by our three organisational behaviours, Stretch, Own it, Make an impact which drive our approach of day-to-day interactions with colleagues and clients, the way we approach decision-making to the questions we ask and the problems we solve.

Employee benefits

• Work from anywhere in Australia for up to one month each year


• An annual allowance to empower you to prioritise your personal wellbeing


• Study support and commitment to supporting professional development

Diversity and inclusion

• Strong commitment to all aspects of Diversity and Inclusion through a robust 7 pillar strategy


• A growing number of employee-led networks who work to raise awareness and drive continued change


• We support over 50 First Nations Communities, helping to secure the communities' future. We encourage applications from Aboriginal and Torres Strait Islander People

We're committed to creating an inclusive workplace where diversity is celebrated. No matter your background or circumstances, we aim to provide an environment where you can thrive.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative

Industries

• Financial Services, Funds and Trusts, and Investment Management