Executive Assistant

Department of Education, Western Australia; Western Australia; On-site; AUD 65,000 - 85,000; Full time

Benefits offered by this job

12% superannuation

Flexible working arrangements

Generous leave entitlements

Professional development opportunities

Salary packaging

Public transport proximity

Parking accessibility

Job summary

The Department of Education, Western Australia, is seeking an experienced administrator for an 11-month fixed-term, full-time role commencing February 2027, with possible extension or permanency. Based in East Perth, the role supports the Strategy and Policy Division by handling a wide range of admin tasks and coordinating ministerial communications.

You will liaise with senior staff, prepare briefing papers, manage data records, travel arrangements, and provide discreet, timely responses.

Qualifications

• Experience in administrative and coordination tasks.
• Excellent communication skills and initiative.
• Ability to handle confidential enquiries with discretion.
• Experience liaising with senior staff and executives.

Responsibilities

• Schedule appointments and handle enquiries.
• Coordinate Ministerial responses, Parliamentary Questions, and briefing documents.
• Maintain accurate data records and track Ministerial correspondence.
• Oversee travel and accommodation arrangements.
• Support the Office of the Executive Director, Strategy and Policy.

Job description

This is a 11 month fixed term, full-time position commencing February 2027 with possible extension (12 months) and/or permanency

The Strategy and Policy Division plays a vital role in shaping the future of public education by developing system-wide policies and driving systemic reform initiatives. The division oversees intergovernmental commitments and monitors global and national educational reforms, using these insights to guide broad policy changes. Its responsibilities include regulating the non-government schools’ framework, ensuring these institutions comply with established standards and strategic planning to ensure the provision of schooling options in Western Australia in response to population demands By integrating policy development, accountability, and educational planning, the Strategy and Policy Division supports continuous improvement in education delivery across the system.

The Role

In this role, you will manage a wide range of administrative and operational tasks, including scheduling appointments, handling enquiries, and coordinating Ministerial responses, Parliamentary Questions, and briefing documents. Your ability to maintain accurate data records, track Ministerial correspondence and Divisional work, and oversee travel and accommodation arrangements will be essential to supporting the Division’s efficiency.

This role requires exceptional communication skills and initiative. You will work closely with the Principal Consultant and as you will liaise with senior staff and Executive leaders across the Department, other government agencies, and the Minister’s Office. You will be expected to handle confidential enquiries with discretion and ensure timely and helpful responses. Financial administration responsibilities include managing the Executive Director’s contingency budget, processing payments and regular reporting, and monitoring travel expenses.

You will work closely with the Principal Consultant to ensure the smooth and efficient functioning of the Office of the Executive Director, Strategy and Policy, with a focus on creating a welcoming and supportive team environment.

Professional Benefits

We are conveniently located in East Perth and our employees enjoy a range of benefits which include:

• 12% employer contributed superannuation.
• Flexible working arrangements are genuinely considered to support healthy work life balance and will be discussed on an individual basis as required
• Generous leave entitlements including annual, personal, long service and parental leave
• Professional development opportunities and study leave/assistance
• Access to salary packaging (in accordance with relevant industrial instruments)
• Enjoy easy access to public transport with the Claisebrook train station just a 5-minute walk away or, take advantage of the free Yellow Cat bus service that stops outside our building entrance. Additionally, various CPP parking locations are within walking distance.

Want to know more?

Full details of the role, selection criteria and training requirements are listed in the attached Job Description Form (JDF).

For more information about this opportunity, please contact Simone Proctor, Principal Consultant Strategy and Policy on [phone] or by emailing [e-mail]

We are committed to building the leadership capability of our people (Building Leadership Impact).

Equity and Diversity

We are committed to an inclusive and culturally responsive workforce reflecting the diversity in our workplaces and the Western Australian community. We welcome and encourage applications from Aboriginal and Torres Strait Islanders, young people, people of diverse sexualities and genders, people with disability, and people from culturally and linguistically diverse backgrounds.

Explore our Equity, Diversity and Inclusion Plan 2021-2025 for more details.

Eligibility

To work with us, you must:

• be an Australian or New Zealand citizen, permanent resident or have a valid visa with relevant work rights for the term of the appointment.
• consent to a Nationally Coordinated Criminal History Check and obtain a current Screening Clearance Number issued by the Department of Education’s Screening Unit before you start.

More information about employment eligibility can be found on our website and in the attached Job Description Form (JDF).

Advertised Vacancy Number: DOE1071085

Applicants assessed as suitable may be considered for similar vacancies that arise in our branch within the next 12 months. This includes circumstances where this position becomes subsequently vacant should the successful applicant decline or vacate the advertised position.

The Department applies a four (4) day breach period to this selection process.

Applications close:

4.30pm (AWST) on Tuesday, 17 November 2026