Executive Assistant

MAYDAY Recruitment Group; Council of the City of Sydney; Hybrid; AUD 75,000 - 90,000; Full time

Job summary

A boutique recruitment firm in Sydney is seeking a polished Executive Assistant to provide high-level support to the Owner. This hybrid role involves managing schedules, coordinating meetings, and interacting with high-profile stakeholders. The ideal candidate will have experience supporting senior leaders and exhibit exceptional written communication skills. This opportunity offers variety and a collaborative team environment, making it perfect for those who thrive on challenges and value refinement in a fast-paced workplace.

Qualifications

• Experience in legal, finance, or professional services environments is highly regarded.
• Comfort engaging with banks, lawyers, and high-net-worth individuals.
• A polished, warm personality with strong etiquette.

Responsibilities

• Act as the main interface for external contacts.
• Manage the Owner’s diary and email inbox.
• Coordinate interviews and manage schedules.
• Proofread documents and prepare correspondence.
• Organise travel and logistics for smooth operations.
• Support marketing initiatives and internal communications.

Skills

Experience supporting senior stakeholders

Exceptional written communication

Interpersonal skills

Tech-savviness

Strong initiative

Presentation skills

Job description

Executive Assistant

Sydney | Full-Time | Hybrid (3 days in office / 2 WFH)

MAYDAY Recruitment is partnering with a highly successful, boutique Sydney-based firm to appoint a sophisticated and polished Executive Assistant. This is a rare opportunity to work closely with the Owner and a small, close-knit team, providing high-level support and acting as the face of the business in a refined, fast-paced environment.

About the Role

Reporting directly to the Owner, you will operate as their right hand, providing executive, administrative, and operational support. You will be the first point of contact for candidates and key external partners, setting the tone with your professionalism, warmth, and impeccable presentation.

This role is ideal for someone who thrives on variety, naturally takes initiative, and brings style, etiquette, and exceptional written communication to every task.

Key Responsibilities

• Act as the main interface for external contacts, including legal, banking, and corporate governance stakeholders
• Manage the Owner’s diary, email inbox, and daily priorities
• Coordinate interviews, prepare meeting rooms, manage schedules, and greet candidates
• Proofread and prepare documents, correspondence, and presentations with exceptional accuracy and discretion
• Handle ad hoc personal assistance tasks with tact and discretion
• Organise and book lunches, events, and high-end venues; suggest sophisticated, on-trend locations
• Coordinate travel, meeting rooms, and logistics to ensure smooth operations
• Support marketing initiatives and internal communications
• Assist a small team and contribute to a warm, connected, and collaborative culture
• Bring proactive ideas to streamline operations and enhance workflow

About You

You are polished, confident, and warm — someone who can represent a high-performing boutique firm with sophistication and grace. You enjoy creating order, elevating standards, and being the glue that brings a team together.

You will ideally have :

• Experience supporting senior stakeholders, preferably in a boutique or smaller organisation
• Exceptional written communication and proofreading skills
• Strong etiquette, presentation, and interpersonal skills
• Comfort engaging with banks, lawyers, and high-net-worth individuals
• A warm, approachable personality
• Strong initiative and ability to anticipate needs
• Tech‑savviness and confidence with modern tools and systems
• A sense of style and an eye for quality venues, events, and experiences

Any professional corporate background is welcomed

Highly regarded : Experience in legal, finance, or professional services environments due to the seniority and nature of stakeholders supported.

Why This Role?

This is an exceptional opportunity to work closely with an inspirational Owner within a high-earning, tight-knit, and genuinely supportive team. The role offers variety, autonomy, and the chance to bring your personal flair to every day.

Work Environment

Full-time : 8 : 30am–5 : 30pm

Hybrid : 3 days in office / 2 days WFH

Reference number : 13244

Profession : Executive Management

Company : MAYDAY Recruitment

Date posted : 3rd Dec, 2025