Executive Assistant

The Royal Melbourne Hospital; City of Melbourne; Hybrid; AUD 85,000 - 100,000; Full time

Benefits offered by this job

Hybrid work design (2 days from home)

5 weeks annual leave

Salary packaging up to $12,000

Monthly ADO

Close to public transport

Job summary

The Royal Melbourne Hospital is seeking an experienced Executive Assistant to support the Chief Corporate Officer and Chief Redevelopment Officer on a 12 month fixed term basis. This hybrid role offers two days from home and proximity to public transport, with generous leave and salary packaging.

In this fast-paced environment you will manage complex diaries, prepare papers and minutes, coordinate boards and committees, and support communications and stakeholder engagement across Finance,

Qualifications

• Extensive experience supporting senior leaders and committees.
• Outstanding written and verbal communication skills.
• Strong organisational abilities and discretion.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Provide high-level executive support
• Manage complex diaries, meetings, and forward planning
• Coordinate committees, papers and minutes
• Prepare presentations and confidential correspondence
• Support communications, stakeholder engagement and events
• Maintain records and databases with accuracy and discretion
• Build relationships with stakeholders
• Support the EA team and drive process improvements

Job description

The Royal Melbourne Hospital is one of Australia’s leading public healthcare providers. Join the team. Build a career. We are looking for a passionate and dedicated individual to join The Royal Melbourne Hospital. Executive Assistant - 12 month fixed term Chief Corporate Officer and Chief Redevelopment Officer

• 12 month parental leave contract | Commence 11th January 2027
• Hybrid working arrangements | 2 days from home | Close to public transport
• 5 weeks annual leave | Monthly ADO | 17.5% leave loading | generous salary packaging

Support the Chief Corporate Officer and Chief Redevelopment Officer in this varied Executive Assistant role, providing high-level administrative and coordination support across the Finance, Procurement, Payroll, Facilities and Redevelopment portfolios. Working closely with senior leaders and a range of stakeholders, you will manage complex and confidential matters, coordinate Executive and Board Committees and prepare papers and minutes. This is a role for an experienced EA who enjoys working in a fast-paced environment, managing competing priorities and using initiative to support senior leaders and improve how the Executive Office operates.

Key Accountabilities

• Provide high-level executive support
• Manage complex diaries, meetings, competing priorities and forward planning
• Coordinate committees, projects, agendas, papers and minutes
• Prepare presentations, reports and confidential correspondence
• Support communications, stakeholder engagement and key events
• Manage administrative tasks, records and databases with accuracy and discretion
• Build effective relationships across internal and external stakeholders
• Support the Executive Assistant team and identify process improvements

About You

You’re an experienced Executive Assistant who is organised, proactive and confident working in a complex environment. You anticipate what’s needed, bring sound judgement to competing priorities and build trusted relationships with a wide range of stakeholders.

You’ll Bring

• Proven experience as an Executive Assistant supporting senior leaders and committees.
• Exceptional written and verbal communication skills.
• Strong organisational skills and the ability to manage competing priorities.
• Sound judgement, discretion and a high level of professionalism.
• A proactive approach to problem solving and improving processes.
• The ability to build positive relationships and work collaboratively across diverse teams.

Benefits Of Working At RMH

• Meaningful Work Make a real difference in the lives of patients, families and our community.
• Career Growth Access learning, development, and diverse career opportunities.
• Supportive Culture & Belonging Join in a diverse and values-led organisation built on kindness, collaboration and inclusion.
• Innovation Help shape the future of healthcare through research, technology and new models of care.
• World-Class Excellence Work alongside leading healthcare professionals at one of Australia's premier public hospitals, within the Parkville Precinct - one of the world's leading biomedical and research precincts.
• Enjoy great employee benefits Salary packaging of up to $12,000 tax free and generous leave entitlements, including additional annual leave and a monthly accrued day off for eligible full-time staff (role/EBA dependent).
• Work in the Parkville Precinct Work in the Parkville precinct with excellent public transport, onsite parking options and access to staff health services.

Interviews may commence as applications are received. Early applications are encouraged as the role may close once filled. All appointments are made subject to a satisfactory Criminal History Record Check and satisfactory Working With Children Check. The RMH is committed to creating a culturally safe environment as a collective responsibility. We draw on our principles of self-determination, equity, accountability, and shared learning to create a culturally responsive health system that challenges how we strive for continuous quality improvement to meet the expectations of the communities and patients we serve. RMH is a child safe organisation, committed to upholding the rights, safety, and wellbeing of children and young people in line with the Child Safe Standards. As a leader in healthcare, we recognise the need to foster a culture of equity, inclusion, and belonging. We encourage people of all backgrounds, identities, and abilities to apply, and will provide adjustments to support equitable participation.