Executive Assistant

Gracewell Group; Adelaide; On-site; AUD 60,000 - 80,000; Full time

Job summary

An established industry player is seeking a highly organised Executive Assistant to support its Directors. This role is crucial for maintaining smooth operations within a leading independent school, requiring exceptional communication and organisational skills. The ideal candidate will manage complex calendars, prepare high-quality correspondence, and liaise with various stakeholders. If you thrive in a dynamic environment and have a proven track record in administrative support, this is an exciting opportunity to make a significant impact in an educational setting.

Qualifications

• Proven experience in an Executive Assistant or senior administrative role.
• Exceptional communication and interpersonal skills.

Responsibilities

• Provide proactive, confidential administrative support to the Directors.
• Manage complex calendars and schedule meetings.

Skills

Administrative Support

Communication Skills

Organisational Skills

Microsoft Office Suite

Discretion and Confidentiality

Education

Experience in Executive Assistant Role

Experience in Education or Professional Services

Tools

Microsoft Office Suite

Job description

Position Title: Executive Assistant to the Directors

Contract Type: Temporary (3–6 months)

Rate: $45–$48 per hour + super

About the Role

We are seeking a skilled and highly organised Executive Assistant to provide high-level administrative and executive support to the Directors within a leading independent school setting. This position plays a key role in supporting daily operations, managing competing priorities, and ensuring smooth communication across departments and stakeholders.

Key Responsibilities

• Provide proactive, confidential administrative support to the Directors.
• Manage complex calendars, schedule meetings, and coordinate appointments.
• Prepare high-quality correspondence, reports, minutes, and presentations.
• Liaise with internal staff, parents, and external stakeholders with professionalism.
• Maintain effective systems for records, filing, and document management.
• Coordinate travel arrangements, events, and board or committee support as required.
• Prioritise tasks and manage deadlines in a dynamic, fast-paced environment.

About You

• Proven experience in an Executive Assistant or senior administrative role.
• Exceptional communication and interpersonal skills.
• Strong organisational ability with excellent attention to detail.
• Ability to work with discretion, confidentiality, and sound judgment.
• Proficient in Microsoft Office Suite and comfortable learning new systems.
• Experience in an education or professional services environment is advantageous.

Additional Information

• Working with Children Check and Police Clearance are required.