Events Coordinator

environmentjobs.com; Mackay Regional; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Five weeks annual leave

Flexible working arrangements

Professional development allowance

Work locally in Mackay region

Growing and improving business

Additional paid day off at Christmas

Career development opportunities

Team wellbeing initiatives

Retention incentives at 3/5/7 years of

Meaningful environmental outcomes

Job summary

Reef Catchments is seeking an Events Coordinator to provide organisation-wide coordination, planning and practical support for events and stakeholder engagements across our programs in the Mackay Whitsunday Isaac region.

You will lead event coordination, bring together staff, resources and communications support, and attend key events to ensure safe, professional and engaging delivery that reflects our values and strengthens community relationships.

Qualifications

• Demonstrated experience coordinating events, engagement activities or comparable multi-party projects.
• Experience managing logistics, schedules, suppliers, materials, records and competing deadlines.
• Experience working collaboratively with internal teams and external stakeholders.
• Current Australian driver’s licence and capacity to travel and attend occasional events outside ordinary hours.

Responsibilities

• Coordinate approved events from initial request through to close-out, including objectives, scope, timing and responsibilities.
• Coordinate participating staff, rosters, equipment, displays and shared resources across Reef Catchments and Healthy Rivers to Reef.
• Prepare event plans and attend key events to coordinate set-up, delivery and pack-down.
• Coordinate and support development of activities and merchandise for approved events, including children’s engagement activities at large-scale exhibitor events.
• Coordinate venues, travel, suppliers, permits, equipment and materials within approved budgets and requirements.
• Coordinate risk assessments, safety records, approvals and contingency arrangements.
• Escalate safety, budget, delivery or reputational risks promptly.
• Liaise with Communications on promotion, registrations, signage, displays, key messages and event information.
• Provide clear briefs for bespoke materials, photos and a short event recap.
• Build constructive relationships with organisers, partners, sponsors, community groups and suppliers.
• Maintain the RCL events calendar (internal and website), practical templates, supplier details and shared records.
• Track attendance, participation, costs, feedback and agreed outcomes through the Events Dashboard.
• Apply learnings and continuous improvement principles to reduce rework and improve consistency.

Skills

Event coordination

Logistics management

Stakeholder engagement

Communication skills

Multitasking

Education

Relevant qualification in event management, communications, community engagement, business administration or project coordination

Job description

The Events Coordinator provides organisation-wide coordination, planning and practical support for Reef Catchments and Healthy Rivers to Reef events and stakeholder engagement activities. The role leads event coordination and preparation, brings together staff, resources, equipment and communications support, and attends key events in a coordinating capacity to support safe, professional and effective delivery.

The position ensures brand and event experience consistency, forward planning and organisational visibility while reducing duplication and last-minute event preparation. It supports, rather than replaces, the accountability of project teams for project-funded events and enables Communications staff to focus on strategic communications and content development.

Key Responsibilities

• Coordinate approved events from initial request through to close-out, including objectives, scope, timing and responsibilities.
• Coordinate participating staff, rosters, equipment, displays and shared resources across Reef Catchments and Healthy Rivers to Reef.
• Prepare event plans and attend key events to coordinate set-up, delivery and pack-down.
• Coordinate and support development of activities and merchandise for approved events, including (for example) children's or other engagement activities at large-scale exhibitor events.
• Coordinate venues, travel, suppliers, permits, equipment and materials within approved budgets and requirements.
• Coordinate risk assessments, safety records, approvals and contingency arrangements.
• Escalate safety, budget, delivery or reputational risks promptly.
• Liaise with Communications on promotion, registrations, signage, displays, key messages and event information.
• Provide clear briefs for bespoke materials, photos and a short event recap.
• Build constructive relationships with organisers, partners, sponsors, community groups and suppliers.
• Maintain the RCL events calendar (internal and website), practical templates, supplier details and shared records.
• Track attendance, participation, costs, feedback and agreed outcomes through the Events Dashboard.
• Apply learnings and continuous improvement principles to reduce rework and improve consistency.

About You

You’re an organised and proactive coordinator who enjoys bringing people together and creating well-run events that leave a positive impression. You thrive in a fast-paced environment, can confidently manage multiple priorities, and enjoy working with a diverse range of internal and external stakeholders.

You’ll be a collaborative team player with excellent communication skills, strong attention to detail and the ability to anticipate challenges before they arise. Whether you’re coordinating logistics behind the scenes or representing Reef Catchments at community events, you’ll take pride in delivering professional, safe and engaging experiences that reflect our values and strengthen our relationships with the community.

Most importantly, you’ll be someone who enjoys making things happen, takes initiative, and is passionate about supporting meaningful environmental and community outcomes across the Mackay Whitsunday Isaac region.

About Reef Catchments

At Reef Catchments, the work you do has a lasting impact on the places, communities and industries that make the Mackay Whitsunday Isaac region unique. Reef Catchments is the natural resource management (NRM) organisation for the Mackay Whitsunday Isaac region. We work with landholders, Traditional Owners, industry, community groups, researchers and government to improve the region’s land, water and biodiversity.

Our projects deliver practical, on-ground outcomes. Whether it’s improving water quality flowing to the Great Barrier Reef, restoring wetlands and habitats, supporting sustainable agriculture, or helping local communities care for the environment, we’re focused on projects that make a real difference across our region.

We’re a team of people who enjoy working together to solve problems, build partnerships and deliver results. We value different perspectives and experiences because they help us make better decisions and achieve improved outcomes for the region.

If you’re looking for a role where you can see the difference your work makes, you’ll find it at Reef Catchments.

Benefits Include

• Five weeks annual leave
• Flexible working arrangements
• Up to $2,000 per year toward professional development
• Work locally in the Mackay, Whitsundays region
• Be part of a growing and continuously improving business
• Additional paid day off at Christmas
• Career development and progression opportunities
• Team building and wellbeing initiatives
• Retention incentives at 3 years, 5 years and 7 years of continuous service
• Opportunity to contribute to meaningful environmental and community outcomes

Selection Criteria

• Demonstrated experience coordinating events, engagement activities or comparable multi-party projects.
• Experience managing logistics, schedules, suppliers, materials, records and competing deadlines.
• Experience working collaboratively with internal teams and external stakeholders.
• Current Australian driver’s licence and capacity to travel and attend occasional events outside ordinary hours.

Highly desirable

• A relevant qualification in event management, communications, community engagement, business administration or project coordination.
• Experience in a not-for-profit, environmental, community or partnership-based organisation.
• Experience preparing event risk assessments and supporting public-facing communications or brand activities.
• Knowledge of the Mackay Whitsunday Isaac region and stakeholder networks.

We are seeking to fill this role as soon as possible and will review applications as they are received. Interviews may commence prior to the closing date, so early applications are encouraged.

For further information, please contact Human Resources on (07) 4968 4*** or via email at *******@reefcatchments.com.