Events Coordinator

AFL; City of Melbourne; On-site; AUD 70,000 - 100,000; Full time

Benefits offered by this job

Flexible working

Professional development

Health & wellbeing program

Partner offers

AFL Silver Memberships

Parental leave

Job summary

AFL is seeking an Events Coordinator to help plan and deliver major public-facing events across AFL and AFLW portfolios from our Melbourne base. You will coordinate logistics, production, suppliers and stakeholder communications, ensuring safe, engaging experiences for fans and partners.

You will manage timelines, budgets and documentation while supporting multiple events concurrently. This role requires strong collaboration with internal teams, venues and partners and occasional after-hours

Qualifications

• Experience supporting or coordinating public-facing events.
• Strong coordination capability across event planning, logistics, production, administration and stakeholder experience.
• Ability to manage multiple tasks, deadlines and competing priorities while maintaining close attention to detail.
• Sound numeracy and confidence maintaining budgets, trackers and detailed event documentation.

Responsibilities

• Support events from planning through to on-site delivery and post-event review.
• Coordinate event logistics, production requirements, suppliers and stakeholder communications.
• Maintain event timelines, run sheets, production schedules, contact lists and delivery plans.
• Build effective working relationships with internal teams, AFL clubs, venues, suppliers and agencies.
• Coordinate permits, licences, council approvals, site documentation, risk assessments and emergency management plans.
• Support procurement, tender processes, supplier onboarding, contract administration and performance tracking.
• Coordinate event-day staff, volunteers, contractors and suppliers within assigned areas.

Skills

Event coordination

Logistics planning

Budget tracking

Vendor coordination

Stakeholder management

Communication

Multitasking

Attention to detail

Team collaboration

Problem solving

Job description

Select how often (in days) to receive an alert:

Join the team shaping the future of Australia’s game.

This is your chance to do work that has real impact, in an organisation that moves fast, aims high and plays a meaningful role in the lives of millions across the country through football. Every role at the AFL helps progress the game, so more people can love it, connect with it and see what is possible through it.

The opportunity

The Events Coordinator plays an important role in creating memorable experiences that bring fans, communities and partners closer to the game.

In this full-time role, you will support the planning and delivery of major public-facing events across the AFL and AFLW portfolios, including Footy Festivals, the Toyota AFL Grand Final Parade, live sites and other fan and community experiences across the country.

Based at AFL House in Melbourne and reporting to the Senior Events Executive – Major Events, you will coordinate event logistics, production requirements, suppliers, stakeholder communications and essential event documentation. You will work across multiple concurrent events in fast-moving environments, helping deliver safe, engaging and high-quality experiences.

What you’ll own

You will support events from planning through to on-site delivery and post-event review, while taking ownership of allocated projects and workstreams.

You’ll add value through:

• Supporting the end-to-end delivery of Footy Festivals, the Toyota AFL Grand Final Parade, live sites and other major events.
• Coordinating allocated projects and workstreams to agreed timelines, standards and event objectives.
• Helping develop event concepts and guest experiences that align with AFL brand standards and stakeholder expectations.
• Coordinating requirements for outdoor and temporary event sites, including infrastructure, access, utilities, amenities, signage, venue operations, bump-in and bump-out.
• Supporting production planning across site layouts, staging, audiovisual requirements and entertainment.
• Maintaining event timelines, run sheets, production schedules, contact lists, briefing documents and delivery plans.
• Building effective working relationships with internal teams, AFL clubs, venues, suppliers, partners and agencies.
• Tracking budgets, purchase orders, invoices and supplier deliverables, with timely escalation of risks or variances.
• Coordinating permits, licences, council approvals, site documentation, risk assessments and emergency management plans.
• Supporting procurement, tender processes, supplier onboarding, contract administration and performance tracking.
• Coordinating event-day staff, volunteers, contractors and suppliers within assigned areas.
• Supporting post-event reporting, financial reconciliation, feedback and debrief actions to strengthen future delivery.

What you’ll bring

• Relevant experience supporting or coordinating public-facing events, event production, hospitality, sport or live experiences in a fast-paced environment.
• Strong coordination capability across event planning, logistics, production, administration and stakeholder experience.
• The ability to manage multiple tasks, deadlines and competing priorities while maintaining close attention to detail.
• Confidence supporting event-day operations, following escalation processes and responding calmly when circumstances change.
• Working knowledge of supplier coordination, procurement administration, purchase orders, budget tracking and financial reconciliation.
• Strong stakeholder management skills and the ability to communicate clearly with internal and external groups.
• Experience working with venues, suppliers, agencies or production partners to support high-quality event outcomes.
• Sound numeracy and confidence maintaining budgets, trackers and detailed event documentation.
• The ability to work independently on allocated tasks while seeking direction and escalating risks appropriately.Strong written and verbal communication skills.
• A collaborative approach to working with commercial, marketing, communications, football and operational teams.
• Availability to support occasional after-hours and weekend event requirements.
• Sound judgement, accountability and a proactive approach to identifying practical solutions.
• A commitment to delivering inclusive, professional and high-quality experiences for fans, guests and stakeholders.

Why you’ll love being on our team

At the AFL, you will be part of a values-led team that aims high, backs each other and brings energy, care and integrity to work that matters. This is a place where people play to win, play as one team and play with passion, while always staying grounded in fairness, inclusion and respect. We work hard, support each other and create the conditions for our people to grow, perform and thrive.

What you can look forward to:

• Play The Day Your Way, our flexible approach to working life, built to support you on game day and every day
• My Development, with coaching, mentoring, on-the-job learning and formal development to help you keep building your game
• Play Well, our health and wellbeing programme designed to support a healthy body, healthy mind and healthy workplace
• My Benefits, giving you access to a range of partner offers and discounts through our AFL Corporate Partners
• AFL Silver Memberships for permanent team members, so you can enjoy the action at Marvel Stadium and the MCG with family and friends
• 6 months paid primary parental leave with no qualification period for permanent team members

Everyone has a place here

Our game brings people together, and we want our workplace to do the same.

We are committed to building a culture of belonging and an environment where people feel respected, included and able to thrive, and where diversity of background, experience and perspective makes us stronger.

Aboriginal and Torres Strait Islander peoples are encouraged to apply.

Whether you’re a footy fan or new to our game, we welcome everyone to apply. We know great candidates don’t always tick every box – if this role excites you, we encourage you to apply, even if your experience doesn’t perfectly match the job description.

The AFL is committed to promoting and protecting the safety and wellbeing of children and young people in our care. Please note, we undertake several screening processes to ensure this commitment is upheld, this includes ensuring the successful candidate to this position holds a valid employee Working with Children/Vulnerable People check and a satisfactory criminal history record check.