Events Assistant

JPC John Paul College; Shire of Central Goldfields; On-site; AUD 30,000 - 60,000; Part time

Job summary

A leading educational institution in Victoria is seeking an Events Assistant to join their Community Engagement team starting January 2026. This part-time role involves planning and coordinating diverse events and managing community canteen operations. The ideal candidate will have experience in event planning, strong organisational skills, and excellent communication abilities. Apply now to contribute to creating memorable experiences for the College community.

Qualifications

• Demonstrated experience in event planning and coordination.
• Proven experience in food procurement and catering operations.
• Experience working with volunteer teams.

Responsibilities

• Plan and coordinate events managing timelines and budgets.
• Support event production including logistics and supplier management.
• Oversee canteen operations and ensure food safety standards.

Skills

Event planning

Food procurement

Inventory management

Volunteer management

Organisational skills

Communication skills

Microsoft Office Suite

Education

Experience in hospitality or event operations

Blue Card/Working with Children check

Job description

About the Opportunity:

John Paul College is seeking an enthusiastic and organised Events Assistant to join our Community Engagement team from January 2026.

This part time role is central to planning, coordinating and delivering a diverse calendar of events while supporting our Parents of JPC community canteens.

Reporting to the Events Manager, this position works closely with department heads, facilities teams, catering staff, volunteers and parents to ensure events run smoothly and create positive experiences for our College community.

The Key Responsibilities of the Events Assistant will include:

• Planning, coordinating and delivering quality internal and external events, managing timelines, budgets and logistics across multiple concurrent projects.
• Supporting event production including collateral design, speaker coordination, AV and security requirements, catering and supplier management.
• Managing food procurement and inventory for community canteens, including stock ordering, receipt and storage of perishable and dry goods.
• Overseeing canteen set-up, operation and pack-down, ensuring food preparation meets OH&S standards.
• Coordinating volunteer numbers and managing volunteers on event days, building strong relationships with Parents of JPC and the broader College community.
• Maintaining event databases and systems, responding to enquiries and providing accurate information to diverse stakeholders.

John Paul College is seeking an enthusiastic and organised Events Assistant to join our Community Engagement team from January 2026.

This part time role is central to planning, coordinating and delivering a diverse calendar of events while supporting our Parents of JPC community canteens.

Reporting to the Events Manager, this position works closely with department heads, facilities teams, catering staff, volunteers and parents to ensure events run smoothly and create positive experiences for our College community.

The Key Responsibilities of the Events Assistant will include:

• Planning, coordinating and delivering quality internal and external events, managing timelines, budgets and logistics across multiple concurrent projects.
• Supporting event production including collateral design, speaker coordination, AV and security requirements, catering and supplier management.
• Managing food procurement and inventory for community canteens, including stock ordering, receipt and storage of perishable and dry goods.
• Overseeing canteen set-up, operation and pack-down, ensuring food preparation meets OH&S standards.
• Coordinating volunteer numbers and managing volunteers on event days, building strong relationships with Parents of JPC and the broader College community.
• Maintaining event databases and systems, responding to enquiries and providing accurate information to diverse stakeholders.

About You:

You are a proactive, detail-oriented professional with strong organisational skills and the ability to manage multiple priorities in a fast-paced environment.

You demonstrate excellent communication abilities, work collaboratively with diverse stakeholders, and take pride in delivering quality outcomes.

Essential qualifications and experience include:

• Demonstrated experience in event planning, coordination and delivery in hospitality, event operations or community engagement settings.
• Proven experience in food procurement, inventory management and catering operations, including stock ordering and food preparation within health and safety standards.
• Experience working with volunteer teams and community groups.
• Strong organisational skills with the ability to manage multiple projects simultaneously, work to tight deadlines and maintain accurate records and budgets.
• Excellent written and verbal communication skills.
• Demonstrated technical competency in Microsoft Office Suite (Word and Excel).
• Flexibility, willingness and availability to work early mornings, evenings and Saturdays during term.
• Blue Card/Working with Children check.

How to Apply:

If you are ready to make a meaningful contribution and help create memorable experiences for our College community, we encourage you to apply today!

Applications for this role can be submitted by clicking "Apply" (below)

Please ensure your application includes the following:

• A cover letter addressed to the Events Manager, outlining your suitability for the role and why you are interested in joining the John Paul College team.
• Your current resume, including relevant qualifications and previous work experience.
• The names and contact details of at least two professional referees.

All applications will be treated with strict confidentiality.

John Paul College is an equal opportunity employer and welcomes applications from all backgrounds.

We appreciate the interest of all applicants; however, only those selected for interview will be contacted.

As we are seeking to appoint the successful candidate as soon as possible for a January 2026 start, the College reserves the right to interview and make an appointment prior to the closing date of this advertisement. If you are interested in joining John Paul College, we encourage you to apply without delay.

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