Events and Production Coordinator

01 Flinders University; Adelaide; Hybrid; AUD 85,000 - 93,000; Full time

Benefits offered by this job

17% Superannuation

Flexible working arrangements

Professional development opportunities

Diversity and inclusion

Job summary

Flinders University is seeking two Events and Production Coordinators to manage the delivery of both physical and online events. The roles include planning, pre-production, and execution while aligning with the university's priorities under The 2035 Agenda.

You will coordinate enquiries, source venues and equipment within budget, and manage event systems (Wrike, WordPress, Eventbrite). Strong MS Office skills and stakeholder communication are essential.

Qualifications

• Experience delivering both physical and online events.
• Strong MS Office skills and basic database understanding.
• Excellent interpersonal and written communication skills.
• Ability to manage multiple stakeholders and tight deadlines.

Responsibilities

• Directly receiving event enquiries and providing effective responses to clients.
• Sourcing venues, suppliers and event equipment within budget.
• Updating and managing internal event systems, databases, and websites (Wrike, WordPress, Eventbrite).
• Coordinating with venues, suppliers, and internal AV teams during pre-production.
• Occasional weekend and evening work may be required.

Skills

Event coordination

Vendor management

Stakeholder communication

MS Office

Wrike

Tools

Wrike

WordPress

Eventbrite

Job description

Position Details 2 x Full-Time Roles - 1x Continuing & 1 x Fixed Term Higher Education Officer Level 5 | $84,599 - $93,366 p.a. Location: Bedford Park / Kaurna Country View

Position Description

About the Roles We have two positions available one full-time continuing role, the other is fixed term until February 2028. Reporting to the Senior Events Coordinator, the Events and Production Coordinator delivers highly effective coordination of both physical and digital events, from initial enquiry right through to planning, pre‑production and delivery of the event. Importantly this role will support event initiatives that deliver measurable outcomes contributing to university priorities in student recruitment, research, branding and profile as in line with The 2035 Agenda.

Some of the key position responsibilities include:

• Directly receiving event enquiries and providing effective and appropriate response and/or advice to clients within required designated timeframes.
• Sourcing venues, suppliers and event equipment within budget, and using well developed communication strategies to maintain effective communication with all stakeholders during pre‑production stage
• Updating and managing internal event systems, databases, and websites. This includes tracking events and key tasks in the marketing project management tool Wrike to effectively monitor progress and assign resources, uploading event information using WordPress, creating events in Eventbrite or similar, and creating and tracking digital invites.
• Working pro‑actively with venues and suppliers during pre‑production stage to ensure effective communication is maintained.
• Working closely with technical and event support teams, including IDS and AV teams internally, or similar external providers to deliver event solutions.

For a more detailed list of responsibilities, please view the Position Description

You will be joining a fast paced, creative team with a great culture and sense of fun. Flexible working arrangements include the option to work from Flinders City Campus and home however, the bulk of your week will be based at Bedford Park. The position may require occasional weekend and evening work.

About You

You possess experience in the delivery of both physical and online events, and the technical skills necessary to support Audio Visual and technical event requests. You will be dealing with a diverse range of stakeholders through a variety of channels, and will need effective computer skills, especially a sound knowledge of MS Office and a basic understanding of database principles. Well‑developed problem solving capabilities and the ability to exercise sound and informed judgement in a busy work environment are required. You will be communicating with a diverse range of stakeholders through a variety of channels, so excellent interpersonal and written communication skills are a must.

You will also need:

• Highly developed organisational skills time management skills with the ability to work with supervision according to defined priorities, meet deadlines and take initiative as required.
• Experience with directly receiving event enquiries and providing effective and appropriate responses to clients, along with experience in sourcing venues, suppliers and event equipment within a budget.
• Skill in the effective and appropriate coordination of events with a specific focus on service delivery for multiple clients, and how to achieve required objectives within scope and budget.

About the Marketing and Student Recruitment team

The Marketing and Student Recruitment team is pivotal in managing and advancing Flinders' reputation as an innovative, world‑leading university. Specifically, the Marketing team are responsible for promoting the Flinders brand through words, ideas, and images that articulate and reinforce the mission and values of the University. Fuelled by our growth ambitions we are seeking talented team members to help us provide a best‑in‑class customer experience to our future students.

Life at Flinders

We're transforming and investing in people and facilities to create contemporary, stimulating, and satisfying learning and work environments that reflect our core values of excellence, innovation, courage, and integrity. Flinders is refocusing its strategic priorities with the aim of elevating its performance to be a top ten Australian university, and amongst the top 1% in the world. Reaching beyond the limits of buildings, borders, and backgrounds, ours is an inclusive culture that believes absolutely in equality and opportunity for all. We don't just accommodate differences; we embrace and celebrate them. So, why work at Flinders?

• 17% Superannuation + salary packaging options
• Flexible working arrangements
• Wide range of professional development activities and services
• We embrace diversity and promote equity and inclusion for all students and staff
• Vibrant campus life and amenities including on campus health care services, gym and childcare centre (Bedford Park, South Australia).

Our Commitment to Reconciliation and Indigenous Employment

Flinders University is proud to be an organisation that is committed to our Reconciliation Action Plan and Indigenous Workforce Strategy. Our vision is to be a preferred employer for Aboriginal and Torres Strait Islander peoples. We are committed to progressing Indigenous advancement in education, research, employment, and wellbeing, and strongly encourage applications from Aboriginal and Torres Strait Islander peoples for all Flinders vacancies.

Please see here for our Reconciliation Action Plan

Please see here for our Indigenous Workforce Strategy

Prescribed Conditions for Employment

Flinders University is committed to providing a safe, respectful and inclusive environment, free from gender‑based violence. Appointment to this role is conditional on the completion of required pre‑employment checks and declarations, each of which must be satisfactory to the University. This includes a Gender‑Based Violence declaration, in accordance with the National Higher Education Code to Prevent and Respond to Gender‑Based Violence (2025), and a Nationally Coordinated Criminal History Check. A disclosable outcome will not automatically disqualify a candidate from consideration. Each case will be assessed on its individual merits and relevance to the inherent requirements of the role.