Event Coordinator

Botanical Events; City of Melbourne; On-site; AUD 65,000 - 80,000; Full time

Benefits offered by this job

Plant-loving team

Creative, varied work

Growth opportunities

Training provided for plant styling

Job summary

Botanical Events is seeking an organised and friendly Event Coordinator to join our Melbourne team. You’ll plan and deliver plant-based event designs for weddings, corporate events, activations and private functions, collaborating with our Creative Director and operations team to ensure flawless, visually stunning results.

This role blends hands-on event work, client coordination and creative problem-solving in a fast-paced environment.

Qualifications

• Current driver’s licence (manual not required).
• Ability to lift and move plants, pots, and styling items.
• Availability for occasional early starts, late finishes, or weekend events.
• Australian work rights.

Responsibilities

• Coordinate event logistics, timelines and installation schedules.
• Communicate with clients, venues, suppliers and internal team members.
• Assist with creative planning, styling concepts and plant/flower selections.
• Prepare, pack and organise materials for event setups.
• Lead or support onsite installations and pack-downs.
• Maintain accurate documentation, run sheet and inventory notes.
• Ensure events meet Botanical Events’ quality and styling standards.
• Support general studio organisation and plant care as needed.

Skills

Event coordination

Organisational skills

Attention to detail

Communication

Team player

Creativity

Job description

Event Coordinator – Botanical Events

Moorabbin, Melbourne Full-time

Botanical Events is growing, and we’re looking for an organised, friendly, and creative Event Coordinator to join our team. If you love plants and flowers, thrive in a fast‑paced environment, and enjoy bringing beautiful event concepts to life, this role is for you.

We design and deliver botanical & floral installations, plant styling, and live plants across Melbourne. You’ll be part of a supportive, fun team that values creativity, reliability, and great communication.

About the Role

As our Event Coordinator, you’ll help plan, prepare, and deliver plant‑based event designs for weddings, corporate events, activations, and private functions. You’ll work closely with our Creative Director and operations team to ensure every event runs smoothly and looks incredible.

This role blends hands‑on event work, client coordination, and creative problem‑solving.

Key Responsibilities

• Coordinate event logistics, timelines, and installation schedules
• Communicate with clients, venues, suppliers, and internal team members
• Assist with creative planning, styling concepts, and plant/flower selections
• Prepare, pack, and organise materials for event setups
• Lead or support onsite installations and pack‑downs
• Maintain accurate documentation, run sheet, and inventory notes
• Ensure all events meet Botanical Events’ quality and styling standards
• Support general studio organisation and plant care as needed

What We’re Looking For

• A genuine love of plants, flowers, and creative environments
• Strong organisational skills and attention to detail
• Friendly, positive communication style
• Ability to work efficiently under time pressure
• Comfortable with hands‑on physical work during event setups
• Creative thinking and problem‑solving skills
• Reliability, punctuality, and a team‑first attitude
• Experience in events, floristry, styling, or hospitality is a bonus but not essential

Requirements

• Current driver’s licence (manual not required)
• Ability to lift and move plants, pots, and styling items
• Availability for occasional early starts, late finishes, or weekend events
• Australian work rights

What We Offer

• A fun, supportive, plant-loving team
• Creative, varied work — no two days are the same
• Opportunities to grow your skills in events, styling, and design
• Training provided for all plant and styling processes