EHS Systems Coordinator - Decatur, IL

Archer Daniels Midland Company; Newman; On-site; AUD 86,000 - 128,000; Full time

Benefits offered by this job

Total rewards package

Paid time off

Tuition assistance

LinkedIn Learning

Mentoring programs

Language training

Job summary

ADM is seeking an EHS Systems Coordinator in Decatur, IL to provide critical admin and systems support for EHS operations. The role focuses on managing documents, SharePoint content, access controls, and internal communications to streamline EHS processes and learning programs.

The successful candidate will leverage Microsoft 365 tools and AI-enabled capabilities to improve efficiency, support global initiatives, and coordinate projects across multiple locations.

Qualifications

• 3+ years in admin/coordinator/systems support or project support role.
• Experience supporting global or multi-location organizations preferred.
• Experience with document management, SharePoint administration, or LMS is strongly preferred.
• Advanced Microsoft 365 proficiency and AI productivity tool experience.

Responsibilities

• Administer and maintain EHS documents across policytech and other DMS.
• Coordinate review, publication, and archiving of documents.
• Manage translation requests for EHS docs and ensure proper distribution.
• Support document management system improvement initiatives and process optimization.
• Provide SharePoint/Home site technical support and content maintenance.
• Create/update site content, libraries, communications, and navigation.
• Manage user access, distribution lists, and permissions for EHS systems.
• Provide first-level helpdesk support for Guardian and other systems.
• Coordinate and support EHS initiatives, track actions and milestones.
• Assist with publication of EHS alerts, learning materials, and communications.
• Support meeting logistics, virtual/in-person events, and webcast coordination.
• Identify opportunities to automate admin processes using AI and Copilot.

Skills

Microsoft 365

SharePoint Online

Teams

Outlook

Word

Excel

PowerPoint

OneNote

AI productivity tools

AI Copilot

Permissions management

Workflow management

Data reporting

Education

Bachelor's or Associate's degree in Business Admin / IS / EHS or related

Tools

SharePoint administration

Document management systems

Learning management systems

Guardian system experience

Microsoft Copilot

Job description

EHS Systems Coordinator- Decatur, IL

Position Summary

The EHS Administration & Systems Specialist provides critical operational, systems, project, and administrative support to the Environment, Health & Safety (EHS) function. This role serves as a key resource for EHS management systems, digital platforms, communications, document control, and team coordination activities. The successful candidate is a highly organized self-starter with strong technical capabilities, excellent problem-solving skills, and a demonstrated ability to leverage Microsoft 365 and AI-enabled tools to improve efficiency and effectiveness.

This position requires a proactive professional who can independently manage multiple priorities, maintain critical EHS systems and content, support initiatives, and drive administrative excellence across the EHS organization.

Key Responsibilities

EHS Document Management

• Administer and maintain EHS documents within PolicyTech and other document management systems.
• Coordinate document review, approval, publication, and archiving processes.
• Manage translation requests for EHS procedures, standards, and related documentation.
• Ensure translated materials are distributed, uploaded, and maintained appropriately.
• Support document management system improvement initiatives and process optimization efforts.

SharePoint & Digital Workplace Administration

• Serve as technical support for the EHS Home SharePoint site.
• Maintain current, accurate, and engaging content across EHS SharePoint pages.
• Create and update site content, document libraries, communications, lists, and navigation structures.
• Implement enhancements that improve user experience and accessibility.
• Leverage Microsoft 365 tools to streamline information sharing and collaboration.

User Access & Systems Support

• Manage user access requests for EHS systems and applications.
• Maintain EHS distribution lists, contact lists, and user permissions.
• Provide first-level helpdesk support for Guardian and other assigned systems.
• Troubleshoot common user issues and elevate technical problems as necessary.

Project & Program Support

• Provide coordination and administrative support for key EHS initiatives and projects.
• Track project actions, milestones, deliverables, and communications.

Communications & Learning Support

• Coordinate publication and distribution of EHS Alerts, One Point Lessons, safety communications, and related materials.
• Assign keywords and metadata to improve document searchability and accessibility.
• Support learning content administration and training program coordination.
• Assist with communication planning and employee engagement activities.

Meeting & Event Coordination

• Coordinate logistics for monthly team webcasts and other EHS meetings.
• Support scheduling, meeting materials, attendee communications, and follow-up actions.
• Assist with planning and coordination of virtual and in-person events.

Process Improvement & AI Utilization

• Identify opportunities to automate and streamline administrative and operational processes.
• Utilize AI-enabled tools and Microsoft Copilot capabilities to improve productivity and efficiency.
• Recommend process improvements that reduce administrative burden and enhance user experience.
• Support digital transformation initiatives within the EHS organization.

Qualifications

Education

• Associate's or Bachelor's degree in Business Administration, Information Systems, Communications, EHS, or related field preferred.
• Equivalent experience will be considered.

Experience

• 3+ years of experience in an administrative, coordinator, systems support, or project support role.
• Experience supporting global or multi-location organizations preferred.
• Experience with document management systems, SharePoint administration, or learning management systems strongly preferred.

Technical Skills

• Advanced proficiency with Microsoft 365 applications, including:
  • SharePoint Online
  • Teams
  • Outlook
  • Word
  • Excel
  • PowerPoint
  • OneNote
• Experience with Microsoft Copilot or other AI productivity tools.
• Experience managing permissions, workflows, and content within SharePoint.
• Familiarity with document management systems
• Strong data management and reporting skills.

ADM requires the successful completion ofabackground check.

REF:112872BR

Base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. Hourly and salaried non-exempt employees will also be paid overtime pay when working qualifying overtime hours.

If hired, employees will be in an “at-will position” and the Company reserves the right to modify base pay (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors.

The pay range for this position is expected to be between:

Benefits and Perks

Enriching the quality of life for the world begins by taking care of our colleagues. In addition to competitive pay, we support your diverse needs with a comprehensive total rewards package to enhance your well‑being, including:

• Physical wellness - medical/Rx, dental, vision and on-site wellness center access or gym reimbursement (as applicable).
• Financial wellness - flexible spending accounts, health savings account, 401(k) with matching contributions and cash balance plan, discounted employee stock purchasing program, life insurance, disability, workers’ compensation, legal assistance, identity theft protection.
• Mental and social wellness - Employee Assistance Program (EAP), Employee Resource Groups (ERGs) and Colleague Giving Programs (ADM Cares).

Additional benefits include

• Paid time off including paid holidays.
• Adoption assistance and paid maternity and parental leave.
• Tuition assistance.
• Company-sponsored training and development resources, such as LinkedIn Learning, language training and mentoring programs.

*Benefits may vary for bargained locations, confirm benefit eligibility with your recruiter.

#IncludingYou

Diversity, equity, inclusion and belonging are cornerstones of ADM’s efforts to continue innovating, driving growth, and delivering outstanding performance. We are committed to attracting and retaining a diverse workforce and create welcoming, truly inclusive work environments — environments that enable every ADM colleague to feel comfortable on the job, make meaningful contributions to our success, and grow their career. We respect and value the unique backgrounds and experiences that each person can bring to ADM because we know that diversity of perspectives makes us better, together.

We welcome everyone to apply. We are committed to ensuring all qualified applicants receive consideration for employment regardless of race, color, ethnicity, disability, religion, national origin, language, gender, gender identity, gender expression, marital status, sexual orientation, age, protected veteran status, or any other characteristic protected by law

About ADM

At ADM, we unlock the power of nature to provide access to nutrition worldwide. With industry-advancing innovations, a complete portfolio of ingredients and solutions to meet any taste, and a commitment to sustainability, we give customers an edge in solving the nutritional challenges of today and tomorrow. We’re a global leader in human and animal nutrition and the world’s premier agricultural origination and processing company. Our breadth, depth, insights, facilities and logistical expertise give us unparalleled capabilities to meet needs for food, beverages, health and wellness, and more. From the seed of the idea to the outcome of the solution, we enrich the quality of life the world over. Learn more at www.adm.com.