Document Controller

UGL; New South Wales; On-site; AUD 60,000 - 80,000; Full time

Job summary

A leading infrastructure company is seeking a seasoned Document Controller based in Rivervale, New South Wales. This role involves maintaining up-to-date records and managing Document Management systems for various projects. Key responsibilities include coordinating document flows, ensuring documentation security, and providing training on processes. Suitable candidates will have 2-3 years of experience, strong knowledge of MS Office, and must be adept in communication. The company offers a competitive package and opportunities for growth.

Benefits

Competitive remuneration package

Flexible working arrangements

Generous parental leave options

Staff discount program

Access to educational and leadership development

Qualifications

• 2-3 years’ experience in a similar role in a project-based environment.
• Strong working knowledge of MS Office, including Word, Excel, and PowerPoint.
• Expert written and verbal communication skills required.

Responsibilities

• Manage Document Control and Document Management systems for projects.
• Ensure security and currency of project registers and information systems.
• Provide training on document management procedures and standards.

Skills

Document Management systems

MS Office (Word, Excel, PowerPoint)

Communication skills

Organisational skills

Tools

TeamBinder

Aconex

Job description

The UGL Utilities team designs, constructs and maintains critical infrastructure across the water and power sectors. Ranging from wastewater treatment plants to power stations. We design and construct the following assets: power generation, transmission lines, substations, electrical distribution networks, water and wastewater treatment plans, and water pipelines.

The Opportunity

We are seeking a seasoned Document Controller to join our team in Rivervale. This role will maintain up-to-date records of all information, correspondence and documentation and ensure it is available in a timely and comprehensive manner to the project team, client and downstream subcontractors.

Key Responsibilities

• Responsible for the document control and managing Document Management systems for assigned projects.
• Maintain the currency and security of all project registers and information systems in respect of correspondence, drawings, scope and design variations, quality, etc.
• Issue and receive controlled copies of information.
• Liaison with various stakeholders (e.g., client, design, and project groups) to ensure correct information is available.
• Provide training to other employees on the document management system, and correct project document procedures and standards.
• Register all documentation supplied by client and subcontractors into the Document Management System.
• Return reviewed documentation to vendors under cover of a transmittal using the Document Management System.
• Provide overall support to project teams in the form of summary or detailed reports, advice on revision and records control.

Produce a monthly reporting which captures a list of all transmittals both in and out.

Requirements for Success

• 2-3 years’ experience in a similar role in a project-based environment.
• Strong working knowledge of MS Office, Word, Excel, PowerPoint.
• Competent administration and organisational skills relating to the key responsibility areas.
• Experience working as a member of an interdisciplinary team.
• Experience in TeamBinder and Aconex (Essential).
• Expert written and verbal communication.

Why UGL

• Competitive remuneration package.
• Perth-based opportunity with diverse growth prospects.
• Flexible working arrangements and generous parental leave options.
• Staff discount program and access to educational and leadership development.
• Endless career pathways and opportunities for advancement within UGL and CIMIC Group.

How to Apply

While the listed qualifications are preferred, we welcome applicants who believe they possess the drive and skills to excel in this role. At UGL, we value diversity and encourage individuals from all backgrounds to apply.

Join Our Team

UGL is renowned for providing end-to-end engineering, construction, and maintenance services across various sectors. We embrace diversity and strongly encourage applications from individuals with disabilities, Aboriginal & Torres Strait Islander backgrounds, mature-aged workers, and culturally diverse backgrounds.

Note: Applicants may be subject to relevant screening checks including a national criminal history check and pre-employment medical assessment.