Disability Inclusion Administration - Education Support

Department of Education & Training, Victoria; Warrnambool; On-site; AUD 60,000 - 80,000; Full time

Job summary

A state educational department in Warrnambool is seeking a dedicated individual to provide administrative support focused on Disability Inclusion. The role involves collaborating with teams, assisting with meetings, and managing student documentation. Ideal candidates have strong communication and teamwork skills, and a commitment to supporting inclusive education. This position embraces a culture of mutual respect and diversity.

Qualifications

• Demonstrated capacity to work with others in a team environment.
• High-level oral and written communication skills, including digital.
• Technical knowledge and expertise relevant to the position.
• Capacity to provide support in Inclusive Education.

Responsibilities

• Assist with administration processes for Disability Inclusion Profile applications.
• Assist with Student Support Group meetings including taking minutes.
• Provide support with timetabling of Learning Support Officers.

Skills

Teamwork

High-level communication skills

Technical knowledge related to education

Administrative support capabilities

Job description

Disability Inclusion Administration - Education Support

Department of Education Victoria – Warrnambool VIC

8d ago , from Department of Education & Training Victoria

At Warrnambool College, we believe every student should thrive. Our purpose‑driven approach is centred on improving educational outcomes for all learners backed by a strong foundation of

respect, resilience, and relationships.

As a member of our team, you will be part of a vibrant learning environment that fosters academic excellence, student wellbeing, and meaningful community connection.

Our Values

We live and model our core values every day : Respect, Resilience and Relationships. These values are embedded in our curriculum, student support systems, and our whole‑school approach.

About the School

Set in parkland in eastern Warrnambool, our College serves a diverse student population from both regional and rural areas. With over 1,100 students and 150+ staff, our school community is inclusive, supportive, and forward thinking. We offer a wide range of programs including :

• SEAL (Select Entry Accelerated Learning)
• Sporting Pathways Program (SPP)
• Vocational Education & Training (VET)
• Innovative Years 7-10 programs (Elev8, PhoeniX)
• Specialist Academies in sport, music, arts, and more.

Our facilities, teaching methods, and leadership structure support both staff and student success, while maintaining a strong focus on wellbeing and child safety.

Our dedicated wellbeing team includes counsellors, mental health practitioners, a school nurse, a speech pathologist, and the 'Big Life' program facilitator. We operate a vertical structure with strong pastoral care and wellbeing frameworks, ensuring every student has the support they need to succeed.

A Culture of Opportunity

We empower students to explore, achieve, and grow through :

• Academic and vocational pathways
• Performing and visual arts
• Competitive sports and public speaking
• International language and cultural tours

Leadership and enrichment opportunities

We celebrate student success across academic, cultural, and sporting fields, locally, statewide, and nationally.

Family & Community Engagement

We believe education is a partnership. Communication with families is a priority, and we actively involve parents through Compass, school events, and participation on our College Council. If you are ready to contribute to a school where values guide vision and every student has the opportunity to thrive, we'd love to hear from you.

Warrnambool College is committed to child safety and promoting the wellbeing of all children. We value diversity and inclusion and welcome applicants from all backgrounds.

Selection Criteria

• SC1: Demonstrated capacity to work with others in a team environment.
• SC2: Demonstrated high‑level oral and written (including digital) communication skills.
• SC3: Possess the technical knowledge and expertise relevant to the position.
• SC4: Demonstrated capacity to provide advice and support to management and other school staff concerning Inclusive Education.
• SC5: Demonstrated capacity to provide high‑level administrative support in preparation for Disability Inclusion Profile Meetings and to liaise with a range of key stakeholders in the documentation of the Disability Inclusion Functional Needs Domains.

Role

Attendance is not required during the holiday periods.

Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.

The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.

This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

Responsibilities

• Assist with the administration processes for Disability Inclusion Profile (DIP) applications and meetings.
• Assist with Student Support Group (SSG) meetings as required including taking of minutes.
• Assist with Individual Education Plans (IEP) including editing and updating on Compass.
• Provide support with timetabling of Learning Support Officers in classes.
• Provide observation and insight on adjustments for student learning inside and outside of the classroom.
• Ensure that all confidential student files are kept per DE guidelines, the Privacy and Health Records Act.
• Update and maintain information on our student management systems (Compass / CASES21) and other related programs.

Attend and participate in team meetings.

• Provide administration management for the team including but not limited to;
• triage phone calls as required
• manage meeting room bookings
• making appointments for DI staff, where required
• participate in meetings and take minutes as required
• assist with administrative tasks related to the Disability Inclusion Profiles
• communicating with and assisting external providers

Create and produce various student support plans.

Communicate with parents and teachers about progress towards learning outcomes and the DIP.

Who May Apply

Individuals with the aptitude, experience and / or qualifications to fulfill the specific requirements of the position.

Diversity and Inclusion

The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and / or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD).

Applicants seeking part‑time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case‑by‑case basis and will be subject to the operational requirements of the school.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at :

DE Values

The department's employees commit to upholding the department's Values : Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at :

Conditions of Employment

All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.

Appointment of successful applicants will be made subject to a satisfactory pre‑employment conditions check.

A probationary period may apply during the first year of employment and induction and support programs provided.

Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at