Digital Assets & Archives Coordinator

Geelong Grammar School Employees, Location, Alumni; Geelong; On-site; AUD 36,000 - 48,000; Part time

Job summary

Geelong Grammar School is seeking a detail‑oriented Collections & Archives Assistant to support the Corio Campus archives and heritage material. You will accession, describe, digitise and preserve items, and provide reference support for school activities.

Work closely with the School Archivist to manage the Pixevety image library, ensure accurate metadata, and help with exhibitions, displays and storytelling across the campus community. Part‑time 0.6 FTE, based in Geelong, VIC.

Qualifications

• Demonstrated experience with accessioning and cataloguing using archival standards or metadata practices.
• High attention to detail and data integrity.
• Experience with large digital image or asset collections and DAM systems.
• Ability to establish efficient workflows for asset intake, approval and publishing.
• Experience providing reference or research support using archival materials.
• Strong interpersonal and communication skills to work across teams.
• Ability to manage time and meet deadlines; work independently when required.
• Current Victorian Working with Children Check and National Police Check.

Responsibilities

• Assisting with accessioning and documenting new physical and digital material.
• Supporting digitisation and digital preservation activities including naming and backup routines.
• Managing the School's Pixevety image library with consistent metadata and naming conventions.
• Establishing image submission, approval and access workflows.
• Responding to reference and research requests for publications, events and communications.
• Assisting with exhibitions, online galleries and heritage storytelling initiatives.
• Carrying out collection housekeeping and organisational tasks.
• Ensuring compliance with child safety, privacy and copyright requirements.
• Building relationships with internal stakeholders and external photographers or conservators.

Skills

Attention to detail

Data integrity

Interpersonal communication

Time management

Independent work

Collaboration

Education

Tertiary qualification in Information Management / Archives

Tools

Pixevety DAM

Image management system

Job description

Geelong Grammar School is seeking a detail‑oriented Collections & Archives Assistant to support the Corio Campus archives and heritage material. You will accession, describe, digitise and preserve items, and provide reference support for school activities.

Work closely with the School Archivist to manage the Pixevety image library, ensure accurate metadata, and help with exhibitions, displays and storytelling across the campus community. Part‑time 0.6 FTE, based in Geelong, VIC.