Cost Control Officer

Level Crossing Removal Project Melbourne; Melbourne; On-site; AUD 101,000 - 114,000; Full time

Job summary

VIDA Rail in Melbourne is seeking a Cost Control Officer on a 3-year fixed-term contract with hybrid working arrangements (CBD office and home-based). You will support cost control, project reporting and financial controls across VIDA Rail projects.

You will assist updating the Project Controls System (EcoSys) and process claims, invoices and accruals, while contributing to monthly financial reporting and cost integrity. Strong collaboration with project teams is essential.

Qualifications

• Experience supporting cost control, project controls, financial reporting, claims processing, invoicing or accrual activities.
• Strong planning and prioritising skills with ability to manage deadlines in a busy project environment.
• Confidence using project control, financial or reporting systems; EcoSys and/or Oracle Unifier experience is highly regarded.
• Collaborative communication style for working with project teams, finance stakeholders, alliances and contractors.
• Tertiary qualification in Engineering or Quantity Surveying; experience in major transport infrastructure is desirable.

Responsibilities

• Assist the Cost Controller in maintaining the Project Controls System and updating EcoSys to support data integrity, accurate reporting and timely project information.
• Support the preparation of monthly financial reports, including staff resources, FTE forecasts and month end accruals.
• Process monthly Alliance and Contractor progress claims, check compliance with contractual requirements, prepare payment schedules and resolve payment claim issues as they arise.
• Enter progress claim data into Oracle Unifier and assist with invoices, cost coding and owner participant progress claims.
• Support the Work Package Team by undertaking internal project tasks as required.

Skills

Cost control

Project controls

Financial reporting

Invoicing / accruals

Stakeholder engagement

Education

Engineering or Quantity Surveying degree

Tools

EcoSys

Oracle Unifier

Job description

$100,894 - $114,476 a year

Full time, Contract

Hybrid

Join us on Victoria’s Big Build, delivering the Victorian Government's rail infrastructure projects. To reflect our broader remit, our organisation name has changed from Level Crossing Removal Project (LXRP) to VIDA Rail, providing a strong link to our overarching authority, VIDA. We're excited and proud to continue the Level Crossing Removal Project, Melbourne Airport Rail and Big Build Rail projects. There's never been a better time to get amongst the action!

About the role

The Cost Control Officer will play an active role in the planning and delivery of VIDA Rail projects. Working within the Systems & Controls team, you will support project cost control activities, maintain accurate project control data and contribute to financial reporting and claim processing requirements that support successful project delivery.

In this role, you will:

• Assist the Cost Controller in maintaining the Project Controls System and updating EcoSys to support data integrity, accurate reporting and timely project information.
• Support the preparation of monthly financial reports, including staff resources, FTE forecasts and month end accruals.
• Process monthly Alliance and Contractor progress claims, check compliance with contractual requirements, prepare payment schedules and resolve payment claim issues as they arise.
• Enter progress claim data into Oracle Unifier and assist with invoices, cost coding and owner participant progress claims.
• Support the Work Package Team by undertaking internal project tasks as required.

The role is a 3 year fixed term position, paying a salary between $100,894 – $114,476 plus superannuation with hybrid working arrangements (a mix of CBD office and home/remote based working).

About you

You will bring strong attention to detail, sound judgement and a collaborative approach to supporting cost control and project reporting activities. You are comfortable working with financial information, meeting deadlines and engaging with stakeholders to resolve issues and keep project information accurate and up to date.

Let’s get technical – what skills do we expect you to have?

• Experience supporting cost control, project controls, financial reporting, claims processing, invoicing or accrual activities.
• Strong planning and prioritising skills, with the ability to organise work, manage deadlines and maintain accuracy in a busy project environment.
• Confidence using project control, financial or reporting systems. Experience with EcoSys and/or Oracle Unifier would be highly regarded.
• A collaborative communication style and the ability to work effectively with project teams, finance stakeholders, alliances and contractors.
• A relevant tertiary qualification in Engineering or Quantity Surveying is desirable, and experience in a major transport infrastructure project would be highly regarded.

At VIDA Rail we embrace diversity and inclusion. We actively strive to remove barriers and encourage applications from people of any age, disability, Aboriginal and/or Torres Strait Islander backgrounds, culturally and linguistically diverse communities, or LGBTIQA+ communities. We will make adjustments to our recruitment process to ensure that you are able to participate to the best of your ability. If you identify as Aboriginal and/or Torres Strait Islander and would like access to job application support, please email ************@vida.vic.gov.au.

About VIDA Rail

At VIDA Rail we’re not only removing level crossings, but also removing barriers and creating a long lasting legacy for our communities.

Inclusion is a priority for us, and we are committed to creating an employee community that reflects those in which we work.We value diverse representation at all levels of the organisation.

As leaders in the transport sector, we provide secure pathways into the industry for:

• Women
• People who identify as LGBTQIA+
• People living with a disability
• Aboriginal and Torres Strait Islanders
• Refugees or asylum seekers
• People facing barriers to employment.

We offer and encourage flexible work and purchased leave arrangements for all employees to support wellbeing, family or carer commitments and other personal circumstances.

We also place great importance on professional development and growth through both formal training opportunities and lessons learnt.

Health, safety and wellbeing are at the heart of what we do. We aim to create a safe and healthy workplace for everyone, every day, everywhere.

What next?

No need to submit a separate address of the key selection criteria, and no need for a cover letter.Instead, we like to ask a couple of assessed questions in the application form (200 words max) to get to know you better outside of what is written on your CV.

In this instance the questions are:

• Please describe your experience supporting cost control, financial reporting or project controls in a complex project environment.
• Tell us about a time you processed, reviewed or reconciled claims, invoices or accruals. How did you ensure accuracy and compliance?
• This role requires planning, prioritising and working collaboratively with project stakeholders. Please provide an example of how you have managed competing deadlines while maintaining strong relationships.

After assessing your CV and answers to the above questions, the next steps of the recruitment process might include:

• a phone screen to learn more about you, and you to learn more about us
• an interview to understand more about things you have worked on in the past

Please note: the successful candidate will be required to undergo pre-employment checks which include national police checks and misconduct screening.

Need more information?

For specifics about the roles, please feel free to get in touch with Ratnesh Varma (Cost Planning Manager) via email *************@vida.vic.gov.au

For specifics about the recruitment process entailed, or a confidential discussion around any special accommodations or adjustments to the recruitment process you may need in order to participate to the best of your ability, contact Dani Perri (Talent Acquisition Adviser) via LinkedIn.

If you identify as Aboriginal and/or Torres Strait Islander and would like access to job application support, please email ************@vida.vic.gov.au.

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