Coordinator, Contract Governance and Compliance

CSIRO; Sydney; Hybrid; AUD 90,000 - 120,000; Full time

Job summary

CSIRO is seeking a Coordinator, Contract Governance and Compliance to oversee governance, compliance auditing and performance across a diverse national facilities portfolio. You will work with facility ops teams and contractors to safeguard safe, well-maintained infrastructure that supports world-class science.

The role focuses on contract governance, compliance reporting, procurement support and performance management, with opportunities to influence practices across CBIS and multiple locations

Qualifications

• Experience managing governance, compliance and performance requirements across complex maintenance or facilities contracts.
• Working knowledge of procurement processes and contract administration, including tendering and supplier engagement.
• Public sector, government or governance-heavy environment experience preferred.
• Ability to balance cost, quality, compliance, safety and customer outcomes in procurement/contracting.
• Knowledge of compliance, regulatory and legislative requirements for facilities and workplace safety.
• Strong analytical and problem-solving skills with sound judgement.
• Well-developed organisational skills to manage competing priorities and deadlines.
• Ability to build productive relationships with diverse stakeholders across locations.
• Excellent communication and negotiation skills to influence stakeholders.

Responsibilities

• Coordinate governance, compliance and performance management across maintenance and facilities contracts.
• Monitor contractor performance, KPIs and SLAs to meet obligations.
• Maintain contract registers, audit records and procurement documents for lifecycle management.
• Support procurement activities including RFQs, panel arrangements and tenders.
• Lead contract compliance reporting, financial tracking and contractor audit programs.
• Identify and mitigate procurement and contractor-related risks.
• Support asset data integrity and maintenance records in CSIRO systems.
• Develop guidance and training to build contract management capability across CBIS.

Skills

Facilities management

Contract governance

Procurement processes

Public sector experience

Contract management

Regulatory compliance

Analytical thinking

Organisational skills

Stakeholder management

Job description

Coordinator, Contract Governance and Compliance

Location:Adelaide, SA, AU Hobart, TAS, AU Sydney, NSW, AU Brisbane, QLD, AU Melbourne, VIC, AU Darwin, NT, AU Canberra, ACT, AU

Acknowledgement of Country

CSIRO acknowledges the Traditional Owners of the land, sea and waters, of the area that we live and work on across Australia. We acknowledge their continuing connection to their culture and pay our respects to their Elders past and present. View our vision towards reconciliation.

Role highlights

• Coordinate contract governance and compliance across a diverse property portfolio
• Drive continuous improvement in procurement, auditing and contractor performance
• Support safe, sustainable and high-performing facilities that enable world-class science

About CSIRO

As Australia's national science agency, CSIRO is solving the greatest challenges through innovative science and technology. Many of our iconic innovations were once considered impossible until someone, just like you, joined us and took on the challenge.

Visit CSIRO.au for more information.

The opportunity

CSIRO's Business and Infrastructure Services (CBIS) team manages a complex national property portfolio comprising more than 1,000 buildings across 59 locations in Australia and several international sites. These facilities support world-leading research, national research infrastructure and corporate operations.

As the Coordinator, Contract Compliance and Governance, you will play a key role in ensuring our facilities are safe, compliant and well maintained. Working closely with facility operations teams and contractors, you'll oversee contract governance, compliance auditing, procurement support and performance management activities that help maximise asset performance and deliver value for money.

You'll influence contract management practices across a diverse property portfolio, strengthen contractor accountability and contribute to continuous improvements in maintenance, compliance and governance processes. This is an excellent opportunity for a procurement, facilities, asset management or contract management professional seeking to make a meaningful impact within a complex national organisation.

Your high-level duties will include:

• Coordinating governance, compliance and performance management activities across maintenance and facilities contracts.
• Monitoring contractor performance, KPIs and service level agreements to ensure contractual and regulatory obligations are met.
• Maintaining contract registers, audit records and procurement documentation to support effective contract lifecycle management.
• Supporting procurement activities, including RFQs, panel arrangements and tender processes in accordance with Commonwealth Procurement Rules and CSIRO policies.
• Leading contract compliance reporting, financial tracking and contractor audit programs.
• Identifying and mitigating contract, procurement and contractor-related risks.
• Supporting the quality and integrity of asset data and maintenance records within CSIRO's asset management systems.
• Developing guidance, training and education materials to build contract management capability across CBIS.

Location: Open to applicants from Adelaide, Melbourne, Canberra, Sydney, Brisbane, Darwin, Perth and Hobart

Reference: 104217

As the successful candidate, you will bring:

• Relevant qualifications and/or equivalent experience in facilities management, asset management, contract management, commerce, procurement, property or a related discipline.
• Demonstrated experience managing governance, compliance and performance requirements across complex maintenance, facilities or service contracts.
• Working knowledge of procurement processes and contract administration, including tendering, quotation processes and supplier engagement.
• Experience working within a public sector, government, regulated or similarly governance-heavy environment.
• Proven ability to manage procurement and contracting activities while balancing cost, quality, compliance, safety and customer outcomes.
• Knowledge of relevant compliance, regulatory and legislative requirements relating to facilities, building services, contractor management and workplace safety.
• Strong analytical and problem-solving skills, with the ability to exercise sound judgement and make informed decisions.
• Well-developed organisational skills with the ability to manage competing priorities and deadlines.
• Demonstrated ability to build productive relationships and collaborate effectively with diverse stakeholders across multiple locations.
• Excellent communication, negotiation and customer service skills, with the ability to influence and engage a broad range of stakeholders.

Support and workplace adjustments

We offer a range of reasonable supports and workplace adjustments. Please reach out to the contact person in the Position Description if we can help you to equitably participate in our recruitment process or the role itself.

Not sure if you meet all the criteria?

While it is CSIRO policy that the successful candidate must meet all the essential criteria, there are many ways to demonstrate this. Don’t let the list discourage you. If you are unsure about applying, please reach out to the contact person in the Position Description.

Setting you up for success

We are committed to providing a recruitment process that is fair, equitable and accessible to everyone. We recognise that it may be helpful for us to adjust our process to make it equitable for your individual situation. Please reach out to the contact on page 1 of the position description, to let us know how we can support you.

Life at CSIRO and flexible work arrangements

We work flexibly at CSIRO, offering a range of options for how, when and where you work.We can discuss flexible work arrangements with you during the recruitment process. CSIRO also offers a range of leave entitlements, benefits and career development opportunities. To find out more, visit Careers at CSIRO.

Inclusion and belonging

Solving Australia's greatest challenges takes a diversity of minds and lived experiences. We know diverse teams are more effective and deliver more innovative outcomes. As an equal employment opportunity organisation, we are committed to creating diverse and inclusive teams where people feel they belong. We recognise true diversity encompasses all ages, abilities, cultures, faiths, levels of education, genders, sexualities, diversity of thought and much more. We focus on hiring people who share our values of People First, Further Together, Making it Real and Trusted.

CSIRO holds Platinum Status for the Australian Workplace Equality Index for LGBTQIA+ inclusion, and a Science in Australia Gender Equity Bronze Award.

Applications for this position are open to Australian Citizens only.

Appointment to this role is subject to provision of a national police check and may be subject to other security/medical/character requirements.

The successful candidate will be required to obtain and maintain a security clearance at the NV1 level.

Child safety

CSIRO is committed to the safety and wellbeing of all children and young people involved in our activities and programs. View our Child Safe Policy.