Contracts Administrator

Amicus; City of Brisbane; Hybrid; AUD 85,000 - 120,000; Full time

Benefits offered by this job

9-day fortnight

Flexible work location (2 days in-QLD,

Job summary

Amicus is seeking a Contract Administrator/Project Coordinator to join our Brisbane Delivery team. You will act as the client’s reliable contact from concept to handover, managing commercial and administrative aspects end-to-end on fast-paced workspace fitout projects.

You’ll work with Project Managers, interpret contracts, monitor budgets, and mitigate risks while coordinating across trades. A strong fitout background and MS Office proficiency are essential, with qualifications in Building &

Qualifications

• Experience as a Contract Administrator / Project Coordinator in commercial fitout or refurbishment projects.
• Strong construction knowledge, particularly in fitouts.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) for documentation and reporting.

Responsibilities

• Interpret and administer construction contracts (head and sub) and manage variations, progress claims, and risk.
• Support Project Manager with scheduling, progress monitoring, budget tracking and reporting.
• Identify and mitigate commercial risk to optimise project value.
• Manage CDC/DC/CC/OC processes for clients and PMs within deadlines.
• Break down scopes, issue tender packages, analyse quotes, and coordinate trades.
• Maintain clear, professional communication with internal teams, clients, consultants and stakeholders.

Skills

Contract Administration

Project Coordination

Fitouts

MS Office

Education

Cert IV / Diploma in Building & Construction

Bachelor of Construction Management

Job description

Are you a Contract Administrator with experience in commercial fitout or workspace construction?

Do you thrive as the reliable point of contact for clients from concept to handover?

Are you passionate about transforming offices into inspiring workplaces?

If you're nodding yes, Amicus could be the perfect next step in your career. We're seeking someone who brings solid fitout knowledge and wants to grow, whether you're a career CA or see this as a development opportunity into more senior roles.

About Amicus

Amicus is an award-winning workplace design and construction specialist with offices in Sydney, Melbourne, and Brisbane. Since 2005, we've delivered end-to-end solutions for offices, labs, education, and hospitality, now expanded to include workplace strategy, technology, finance, and culture consulting.

Our Brisbane Delivery team (~15 people company-wide ~95) is collaborative, high-trust, and people-focused. We prioritise well-being, growth, and real work-life balance in a positive, supportive environment.

About the Role

Join our Delivery team to support fast-paced, varied workspace fitout projects. You'll work closely with Project Managers, acting as the client's consistent contact while managing commercial and administrative aspects end-to-end.

Key responsibilities include:

• Interpreting and administering construction contracts (head and sub), managing variations, progress claims, documentation, and risk mitigation in line with construction law and legislation
• Supporting the Project Manager with scheduling, progress monitoring, budget tracking, resource management, performance reporting, and issue resolution
• Proactive commercial risk identification and mitigation to optimise project value and outcomes
• Managing the full CDC/DC/CC/OC process on behalf of clients and PMs, meeting tight statutory timeframes
• Breaking down project scopes, issuing trade packages for tender, analysing/reconciling quotes, and coordinating across all trades (including reading structural and services drawings)
• Clear, professional communication with internal teams, clients, consultants, and stakeholders, both verbal and written

What You'll Bring | Essential:

• Experience as a Contract Administrator / Project Coordinator in commercial fitout, workspace, or refurbishment projects (ideally with a design & construct company)
• Strong construction knowledge, particularly in fitouts
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) for documentation and reporting
• Highly regarded:
• Formal qualification (e.g., Cert IV / Diploma in Building & Construction, Bachelor of Construction Management, or equivalent)

Why You'll Love It Here

• 9-day fortnight (work smarter, enjoy more long weekends)
• High flexibility - only 2 days in our Queen Street office per week; the rest from anywhere (high-trust culture)
• Goals-driven, not hours-driven
• Genuine support for growth: leadership training, development programs, regular constructive (and kind) feedback
• Stability and career path - we've been investing in our team since 2005
• Supportive, positive managers and a collaborative team culture

A Few Things to Consider

Our projects move quickly with multiple concurrent fitouts requiring critical thinking, creative solutions, and your active input. If you prefer long-term focus on a single large project, this fast-paced variety might not suit.

We embrace feedback and personal development, so expect open, kind conversations to help you grow, this energises us but isn't everyone's preference.

Our thorough (but efficient) recruitment process includes deep experience-based interviews and reference checks, we hire with confidence because we invest in the right people.

If this sounds like you and you're excited about workspace fitouts, we'd love to hear from you!