Contracts Administrator

Vald Pty; Brisbane; On-site; AUD 65,000 - 85,000; Full time

Benefits offered by this job

On-site barista

Team gym

Table tennis & basketball court

Flexible working environment

Free breakfast and lunch

Job summary

VALD is seeking a Contracts Administrator to join the Contracts Admin Team in Brisbane. You will prepare and process client contracts, quotes, orders and invoicing, support Sales, Client Success and Finance, and maintain accurate records in NetSuite and other systems.

You will work with internal teams and clients, manage day-to-day operations, and help ensure a smooth sales process while upholding compliance and high service standards.

Qualifications

• Bachelor of Laws (LL.B.) or degree in Business Management.
• Excellent communication and interpersonal skills.
• Experience handling high volumes of legal and paralegal work.
• Excellent attention to detail.
• Ability to build relationships with internal and external stakeholders.
• Experience using Microsoft Office 365.
• Proactive and able to manage multiple tasks including data entry, invoicing and record keeping.

Responsibilities

• Prepare and process VALD's standard client contracts, quotes, orders, invoicing requests, and contract renewals, including data entry and record management.
• Support the Sales, Client Success, and Finance teams with contract administration and client onboarding activities.
• Maintain accurate client, contract, and order information within NetSuite and other business systems, ensuring all records and documentation are complete, accurate, and up to date.
• Prepare and maintain reports and other operational records to support business activities and decision-making.
• Respond to internal and external enquiries and provide administrative support to stakeholders across the business.
• Build strong working relationships with internal teams and clients while supporting day-to-day commercial operations.
• Undertake other general administration and operational tasks as required.

Skills

Communication skills

Interpersonal skills

Attention to detail

Office 365 experience

Contract administration

Education

Bachelor of Laws (LL.B.) or Business Management degree

Tools

NetSuite

Microsoft Office 365

Job description

VALD is the world leader in technology for the allied health industry, providing innovative human-measurement technology to over 13,000 clients in over 150 countries. If you have a favorite team in the NBA, EPL, or NFL, there's a good chance they use VALD Technologies.

Since its humble beginnings in 2015 in Brisbane, Australia, VALD has grown to a team of over 400 team members in over 35 countries, with 5 offices across four continents.

Driven by a multidisciplinary team of researchers, clinicians, sports scientists, designers, developers and engineers, VALD's suite of systems offers unparalleled insight into human movement, performance, injury risk and rehabilitation.

About the VALD Contracts Admin Team

As part of a truly global team, the Contracts Admin Team serves as the primary onboarding contact for contract processing and initial invoicing with all VALD’s clients worldwide. The team collaborates closely with sales teams, regional directors, the finance team, logistics staff, and Client Success to ensure a seamless sales process, in alignment with our overarching goal to ensure that our clients are well-supported in their adoption of VALD’s technologies into their core business functions.

What you will do

• Prepare and process VALD's standard client contracts, quotes, orders, invoicing requests, and contract renewals, including data entry and record management.
• Support the Sales, Client Success, and Finance teams with contract administration and client onboarding activities.
• Maintain accurate client, contract, and order information within NetSuite and other business systems, ensuring all records and documentation are complete, accurate, and up to date.
• Prepare and maintain reports and other operational records to support business activities and decision-making.
• Respond to internal and external enquiries and provide administrative support to stakeholders across the business.
• Build strong working relationships with internal teams and clients while supporting day-to-day commercial operations.
• Undertake other general administration and operational tasks as required.

Is this you?

• Hold a Bachelor of Laws (LL.B.) or a degree in Business Management.
• Excellent communication skills and interpersonal skills.
• Prior experience in dealing with high volumes of legal and paralegal work.
• Excellent attention to detail.
• Demonstrated ability to form and maintain client partner relationships with both internal and external stakeholders to support key outcomes.
• Prior experience using Microsoft Office 365 suite of products.
• Ability to work proactively and manage competing tasks, including record keeping, data entry, invoicing and responding to emails and enquiries.

Why VALD?

The perks of working with us are pretty great! The list is extensive of what we offer when you join VALD, here’s just a few:

• The opportunity to work in a company that is redefining allied healthcare.
• Learn from a range of high-performing individuals and teams across a range of disciplines.
• Be part of a down-to-earth, inclusive and vibrant team.
• Flexible working environment, with a casual dress code – no more corporate attire, T–shirts are the norm.
• Table tennis, basketball court, end-of-trip facilities with bike and scooter racks if that’s your thing.
• Chefs that prepare you delicious fresh breakfast and lunch every day!
• On-site barista to make your coffee just as you like it.
• Team gym, remedial massage therapy, subsidised access to physiotherapy and exercise physiology services.

VALD Diversity & Inclusion Commitment

VALD’s best asset is not our technology but our people and culture. A culture of inclusion and diversity is critical to our business. We know diverse teams perform better. It's not a separate initiative – we aim to embed inclusion and diversity in everything we do. We are committed to fostering an inclusive work environment and embracing diversity, including gender, nationality, disability, age, marital/parental status, ethnicity, gender identity, socioeconomic background and sexual orientation.

We welcome applications from people from all backgrounds.

Conditions of Employment

Successful applicants will be subject to background checks (including identity and criminal record checks). It will be a condition of employment that the background checks return acceptable results.