Contract Administrator

Australian Wildlife Conservancy; Perth; Hybrid; AUD 65,000 - 95,000; Full time

Job summary

Australian Wildlife Conservancy is seeking a Contract Administrator to coordinate and support contract management, ensuring compliance with templates, approvals and record-keeping. You will identify risks early and guide staff through contracting requirements while maintaining governance across activities.

The role focuses on practical contract administration across intake, review, negotiation, execution, records, performance monitoring and renewals, with a strong emphasis on clear communication

Qualifications

• Experience in contract management processes and documentation.
• Strong communication and stakeholder engagement skills.

Responsibilities

• Contract lifecycle management across intake, review, negotiation, execution and renewal.
• Identify contractual, process and compliance risks and escalate as needed.
• Explain policy requirements clearly to diverse stakeholders.
• Organise records, ensure delegated authority governance and consistent contracting practices.
• Coordinate input across teams and guide staff through contracting requirements.
• Proficiency with Word, Outlook and Excel; maintain accurate documentation.

Skills

Contract management

Education

Relevant qualification in contract management, procurement, project management, business

Job description

AWC is a pragmatic global conservation leader, restoring landscapes and providing hope for Australian wildlife. Guided by science, AWC delivers measurable conservation impacts at scale to secure the future of our most endangered species.

At AWC we are inspired by the unparalleled richness of Australia’s wildlife and we are united by our determination to protect its unique animals and landscapes. It is our mission to effectively conserve all Australian wildlife and habitats and our vision is for a world where Australia’s biodiversity is valued and effectively conserved by an engaged community.

The delivery of AWC’s mission is highly reliant on all AWC working collaboratively with each other as a cohesive, engaged, collaborative, high performing group guided by strong, effective leaders.

AWC’s work is guided by the following values. At AWC, we are:

• Accountable – taking ownership of our actions and outcomes
• Informed – working together to acquire and apply evidence, knowledge and experience
• Respectful – demonstrating care, recognition and integrity
• Dedicated – committed to delivering effective outcomes, with resilience and tenacity
• Innovative – applying creative thinking for effective solutions
• Sustainable – delivering long‑term financial and ecological viability.

About the Role

The Contract Administrator serves as AWC's central point of coordination, and support for contract management, including intake, triage, identification of internal specialist advice, documentation, approvals, execution, record‑keeping, variations, renewals and extensions. The role provides first‑line guidance on AWC's contracting processes, approved templates and supporting documentation requirements.
The Contract Administrator will identify potential risks early, facilitate referral to the appropriate decision‑makers and ensure contracts are managed in accordance with delegated authority requirements. The role also supports improved consistency, visibility and governance across AWC's contracting activities, while building staff capability through guidance, resources and training

• Contract lifecycle capability: Practical knowledge of contract administration across intake, review, negotiation, execution, records, performance monitoring, variation and renewal.
• Risk awareness and judgement: Sound judgement in identifying contractual, process and compliance issues, assessing their significance and escalating matters promptly. The role identifies potential legal issues but does not provide legal advice.
• Communication skills: Clear written and interpersonal communication, strong attention to detail and the ability to explain process requirements in plain English to a diverse range of stakeholders.
• Getting things done: Strong organisation, prioritisation and follow‑up skills, with the demonstrated capacity to manage multiple matters, maintain accurate records and adjust to changing priorities.
• Assessment capability: Logical reasoning and sound judgement, including the ability to interpret policies, templates, approvals and supporting documents and draw practical conclusions.
• Engaging others: Ability to build effective working relationships, coordinate input across teams and constructively guide staff through contracting requirements.
• Systems and document control: Proficiency in the use of standard business software, including Word, Outlook and Excel.
• Continuous improvement: A practical improvement mindset, identifying recurring process issues and translating these into useful checklists, guidance, training and workflow improvements.
• Professional working relationships: demonstrated experience working respectfully and professionally with others, including in diverse, remote or high risk environments.
• Conservation commitment: A genuine interest in AWC's conservation purpose and willingness to work collaboratively in support of that purpose.

Qualifications

• A relevant qualification in contract management, procurement, project management, business or a related discipline is desirable.

Please note:

• Applicants must be an Australian citizen/permanent resident or have a suitable visa in place in order to apply. Sponsorship is not available.
• Applicants will undergo relevant pre-employment checks, which may include a national police clearance, online medical and a values‑based assessment. Please note that the cost of the police check is the responsibility of the applicant.
• If you apply for this role, AWC will include you in its ongoing updates and communications about its events, activities and fundraising initiatives. You may opt out of these communications at any time.
• Any application submitted to AWC will be handled in accordance with our Privacy Policy, available at www.australianwildlife.org/privacy-policy. By providing us with your contact details, you consent to receive communications and direct educational material will remain current until you advise us otherwise.

AWC is a welcoming and inclusive organisation that invites individuals from diverse backgrounds, such as those who identify as First Nations and Torres Strait Islander, individuals with disabilities, the LGBTIQA+ community, neurodivergent individuals, and those from different cultural and linguistic backgrounds, to apply for the opportunity. AWC values and is dedicated to fostering an inclusive environment where everyone feels comfortable to be themselves, and where a range of perspectives, cultures, and voices are respected and recognised as a key part to the success of AWC. To be eligible for consideration, applicants must also have the right to live and work in Australia.