Contract Administrator

Housing Industry Association Limited; Gold Coast City; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Full-time employment

Competitive salary package

Gold Coast project opportunities

Professional work environment

Long-term career development

Job summary

Brookhaven Homes Pty Ltd on the Gold Coast is seeking an experienced Contract Administrator to manage contracts, procurement, variations and progress claims within a fast-paced construction environment.

The role requires at least two years in contract or project administration, a Diploma or higher in a related field, and strong communication and organisational skills.

Join a focused team delivering quality residential projects with opportunities for career development and ongoing employment.

Qualifications

• Diploma or higher qualification in Building and Construction, Construction Management, Business, Project Management, Contract Administration or a related discipline.
• Minimum two years of relevant experience in contract administration, construction administration, procurement or project administration.
• Strong understanding of construction contracts and procurement processes.
• Excellent written and verbal communication and attention to detail.

Responsibilities

• Prepare, review and administer construction contracts, subcontractor agreements, purchase orders and other contractual documentation.
• Assist with negotiation and administration of contracts with subcontractors, suppliers and other service providers.
• Review terms, conditions and project requirements to ensure contractual obligations are clearly understood.
• Coordinate procurement activities, including quotations and engaging subcontractors and suppliers.
• Maintain contract registers, project records and correspondence.
• Monitor project expenditure and contractual commitments against budgets.
• Liaise with project managers, subcontractors, suppliers and clients on contractual matters.
• Assist with variations, progress claims and close-out of contracts and projects.

Skills

Contract administration

Procurement

Project administration

Education

Diploma or higher qualification in Building and Construction, Construction Management, Business, Project Management, Contract Administration or a related discipline

Tools

Microsoft Office Suite

Contract management software

Job description

Contract Administrator – Full-Time Brookhaven Homes Pty Ltd Location: Gold Coast, QLD Employment Type: Full-Time

About Us

Brookhaven Homes Pty Ltd is a building and construction company based on the Gold Coast, Queensland. We are committed to delivering quality construction projects through effective project management, strong supplier and subcontractor relationships, and professional contract administration. As our business and project portfolio continue to grow, we are seeking an experienced and highlyorganised Contract Administrator to join our team on a full-time basis.

About the Role

The Contract Administrator will be responsible for supporting the effective administration and commercial management of construction projects from commencement through to completion. Working closely with management, project teams, subcontractors, suppliers, consultants and clients, you will assist with contract preparation and administration, procurement, variations, progress claims, project documentation and commercial coordination. This is a full-time position and requires a proactive professional who can effectively manage multiple priorities in a fast-paced construction environment.

Key Responsibilities

• Prepare, review and administer construction contracts, subcontractor agreements, purchase orders and other contractual documentation.
• Assist with the negotiation and administration of contracts with subcontractors, suppliers and other service providers.
• Review contract terms, conditions, specifications and project requirements to ensure contractual obligations are clearly understood and appropriately managed.
• Coordinate procurement activities, including obtaining and reviewing quotations and assisting with the selection and engagement of subcontractors and suppliers.
• Prepare, assess and maintain documentation relating to contract variations, extensions, progress claims and other contractual matters.
• Monitor project expenditure and contractual commitments against approved budgets.
• Maintain accurate and up-to-date contract registers, project records, correspondence and supporting documentation.
• Liaise with project managers, subcontractors, suppliers, consultants and clients regarding contractual and project administration matters.
• Identify potential contractual or commercial issues and assist management in resolving disputes, discrepancies and project-related concerns.
• Monitor contractual deadlines, deliverables and compliance requirements throughout the project lifecycle.
• Assist with project reporting and provide contract and commercial information to management as required.
• Support the effective completion and close-out of contracts and construction projects.

Skills and Experience Required

Diploma or higher qualification in Building and Construction, Construction Management, Business, Project Management, Contract Administration or a related discipline.

• Minimum two years of relevant experience in contract administration, construction administration, procurement or project administration.
• Sound understanding of construction contracts, subcontractor agreements, procurement processes, variations, progress claims and contract documentation.
• Strong analytical, organisational and problem-solving skills.
• Excellent attention to detail and ability to manage multiple priorities and deadlines.
• Fluent English communication skills, with a high level of proficiency in speaking, reading and writing.
• Strong written and verbal communication and interpersonal skills.
• Proficiency in Microsoft Office Suite and relevant project, contract or business administration software.
• Ability to work effectively with project managers, subcontractors, suppliers, consultants, clients and other stakeholders.
• Ability to work both independently and collaboratively as part of a professional team.

Desirable

• Previous experience within the residential construction, building or property development industry.
• Knowledge of Australian construction contracts, procurement practices and contract administration procedures.
• Experience dealing with subcontractors, suppliers and consultants across different stages of construction projects.
• Ability to speak an additional language will be considered an advantage, given the company's diverse client, supplier, subcontractor and stakeholder network.

What We Offer

• Full-time, ongoing employment.
• Competitive salary package based on qualifications and experience.
• Opportunity to work on a variety of construction projects across the Gold Coast.
• Supportive and professional working environment.
• Opportunity for long-term career development as the company continues to grow.

Brookhaven Homes Pty Ltd is an equal opportunity employer.

We welcome applications from suitably qualified candidates from diverse backgrounds.