Consultant, Fund Accounting

023 Northern Trust Company Australia; Sydney; On-site; AUD 120,000 - 160,000; Full time

Job summary

Northern Trust is seeking a Senior Fund Administrator to join our Private Equity Operations team in Australia, with offices in Sydney or Melbourne. You will work as a senior member within the investor administration team, delivering high-quality fund administration and cash management, while supporting the wider PE client portfolio.

Key responsibilities include liaising with Investment Advisor, completing investor transfers, distributions, and tax reporting, and ensuring client KPIs are met.

Qualifications

• Senior Fund Administrator experience with signatory element preferred.
• Experience preparing FS under IFRS/AASB and coordinating audits for investment funds.
• Strong knowledge of AU distribution calculations for trusts.
• Excellent organisation, prioritisation and multi-tasking abilities.

Responsibilities

• Provide premier client service by liaising with Investment Advisor and third parties.
• End-to-end investor administration, including transfers and tax reporting.
• Process fund accounting tasks, cash management, and bank reconciliations.
• Support team administration and knowledge sharing; mentor junior members.

Skills

Fund administration

Signatory experience

CA/CPA

IFRS/AASB knowledge

Australian distribution calculations

Excel

Investran

Attention to detail

Time management

Team player

Problem solving

Communication

Proactive procedures

Regulatory/compliance awareness

Education

CA/CPA

Finance/Business qualification

Tools

Investran

Excel

Job description

About Northern Trust

As a global leader in innovative wealth management, asset servicing, asset management and banking services, Northern Trust (Nasdaq: NTRS) is proud to guide the world’s most successful individuals, families, corporations and institutions. Since 1889, we have aligned our efforts with our three guiding Principles That Endure: Service, Expertise, and Integrity. Together, they reflect the three cornerstones of business conduct which we strive to instill in our employees, whom we call partners, and to provide to our clients and the communities we serve worldwide. With more than 135 years of financial experience and over 24,000 partners, we serve the world’s most sophisticated clients using leading technology and exceptional service.

Role/ Department

A vacancy has arisen in our Private Equity (PE) Operations team. This is a team of who offer a first class service to a large PE client and work as a close team to ensure deliverables are met. You will be working as a key senior member within the investor administration team whilst providing additional support to the wider team that administers a large secondary fund client with an active investment portfolio. Key components of the role include liaising with internal teams and the Investment Advisor, completion of cash management tasks, completion of all aspects of investor administration and dealing with ad-hoc queries as they arise, all within scheduled timeframes and ensuring that all client KPIs are met. This will also include the expectation of achieving signatory status once the probationary period is complete. We are open to both Melbourne & Sydney location.

Key responsibilities of the role include:

• Client Reporting: Providing a premier client service by building strong relationships with the Investment Advisor and any other third parties; Developing a thorough knowledge of your client and their bespoke requirements with regards to key processes; Working closely with the client to resolve queries; Working with other teams within NT to ensure delivery of client deliverables; To have a good understanding of fund administration business.
• Accounting Hands on Exposure in Unit pricing end-end cycle Cash Management Actioning ad-hoc cash management items as and when they arise; Processing payments on banking portals Completion of client monies and bank reconciliations on a monthly basis.
• Investor Administration Undertaking the investor call/distribution process from end to end; Completion of the investor transfer process; Processing investor contact and bank detail updates; Monitoring of investor audit confirmations; Dealing with investor and fund tax reporting; Dealing with fund closings.
• Team Administration Monitoring mailboxes, completing tasks assigned by the team leader or other senior team members; Perform reviews of junior team members work; Support other team members with workloads and rotate tasks on a regular basis.
• Risk Management & Efficiencies: To identify efficiencies and areas for improvement to reduce risk and become more efficient; Ensuring that technology available is being fully utilized in the most efficient manner; Working with technology to resolve any issues and improve processes; Working closely with legal/compliance to ensure all funds are in compliance with the relevant regulatory authorities; To ensure full and proper reporting to your manager of any operational issues; Where delays are expected to flag any service delivery issues as early as possible; Ongoing review of daily controls and communications of any new ideas or suggested procedural changes.

Skills/ Qualifications

• Previous experience as a Senior Fund Administrator with a signatory element is preferred; CA/CPA 2-4 years Fund admin experience in reputed Fund manager/custodian/Administrator Experience in Prep FS under AASB /IFRS and liaising and finalizing audits for investment funds Experience in AU distribution calculations for Trusts Possess excellent organisation skills with the ability to handle multiple priorities; Have an enthusiastic approach and positive attitude; Have customer service orientation with a concern for quality; Good analytical and problem solving skills Initiative to prepare procedures and checklists to assist others; Ability to set priorities and manage deadlines Advanced Excel Skills and knowledge of Investran would be an advantage Industry knowledge – know various financial instruments, local regulations and laws; Business or financial services qualification or studying for same. This is not essential but would be an advantage. Exposure to assurance/risk and compliance. Not essential but would be an advantage. Good team player, self-starter, flexible, with the ability to work under pressure with minimal supervision.

Working with Us

As a Northern Trust partner, you will be part of a flexible and collaborative work culture, which has a strong history of financial strength and stability. Movement within the organization is encouraged, senior leaders are accessible, and you can take pride in working for a company committed to an inclusive workplace and assisting the communities we serve. Philanthropy is deeply rooted in Northern Trust’s history and is an essential element of our culture. Employees around the world give their time and talent to work for the greater good of their communities.

Reasonable Accommodation Northern Trust is committed to working with and providing adjustments to individuals with health conditions and disabilities. If you need a reasonable accommodation for any part of the employment process, please email our HR Service Center at [e-mail], or alternatively you can discuss your individual requirements with the recruiter you are working with.

About Our Sydney Office

The brand new Northern Trust Sydney office was officially opened in early 2025. This expansion reflects our continued commitment to serving our clients, strengthening our presence in Australia, and fostering collaboration in a dynamic and growing market.

Terms and Conditions Candidate Privacy Notice Pay Transparency Nondiscrimination Provision (U.S) Transparency in Coverage Disclosure – North America Northern Trust is committed to working with and providing reasonable accommodations to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the employment process, please email our HR Service Center or call 1-800-807-0302 (North America), [phone] (Asia Pacific), 1800-425-0333 (India), [phone] (Europe, Middle East and Africa) and let us know the nature of your request and your contact information.

APAC/INDIA EEO STATEMENT It is the policy and practice of Northern Trust to provide equal employment opportunities to all employees and applicants. Northern Trust does not discriminate on the basis of race, colour, religion or belief, nationality, ethnic or national origin, sex, marital status, sexual orientation, disability or age. All employment decisions will be made in a non-discriminatory manner in accordance with our obligations under the law and codes of practice. This includes human resources’ decisions relating to recruitment, terms and conditions of employment, transfers, promotions and access to learning and development.

Canada EEO STATEMENT Northern Trust is an Equal Opportunity Employer. Hiring and other employment decisions at Northern Trust are made without regard to race, colour, religion, sex, ancestry, national origin, ethnic origin, age, disability, citizenship, veteran status, sexual orientation, record of offences, marital status, family status, or any other characteristic protected by federal, provincial, or local law, regulation, or ordinance.

EMEA EEO STATEMENT It is the policy and practice of Northern Trust to provide equal employment opportunities to all employees and applicants. Northern Trust does not discriminate on the basis of race, colour, religion or belief, nationality, ethnic or national origin, sex, marital status, sexual orientation, disability or age. All employment decisions will be made in a non-discriminatory manner in accordance with our obligations under the law and codes of practice. This includes human resources’ decisions relating to recruitment, terms and conditions of employment, transfers, promotions and access to learning and development.

USA EEO STATEMENT It is the policy of The Northern Trust Company to afford equal opportunity in all phases of employment without regard to an individual's age, race, color, religion, creed, gender, national origin, citizenship status, marital status, pregnancy, sexual orientation, gender identity, gender expression, genetic tests and information, physical or mental disability, protected veteran status or any other legally protected status. EEO Know Your Rights (U.S.)