Conference & Events Executive - QT Gold Coast

EVT Australia; Gold Coast City; On-site; AUD 60,000 - 75,000; Full time

Job summary

A leading hospitality group in Gold Coast City seeks a Conference & Events Executive to manage event coordination and client satisfaction. Candidates should have proven event coordination experience, excellent administrative skills, and the ability to work under pressure. The role includes planning events, managing accounts, and hosting VIPs. With benefits like significant discounts and career growth opportunities, this position is perfect for those eager to contribute to memorable experiences.

Benefits

50% off stays at EVT hotels

$2 movie tickets

Career growth opportunities

Qualifications

• Proven experience in event coordination, preferably in hotel or hospitality.
• Ability to manage multiple tasks and work under pressure.
• Professional presentation and confidentiality required.

Responsibilities

• Coordinate all aspects of events including planning and invoicing.
• Manage client and supplier accounts for accuracy.
• Host VIP arrivals and site visits.

Skills

Event coordination experience

Strong administrative skills

Time management

Communication skills

Sales and negotiation capabilities

Flexibility for late hours

Tools

Word

Excel

PowerPoint

IVvy

Opera

Job description

QT Gold Coast is part of EVT, and being a part of EVT means believing in changing the game. Why? Because no one wants ordinary. If you're seeking to be part of the kind of wow-factor moments you can help shape, then you've come to the right place.

About EVT

As market-leading experience creators, we bring to life some of the best‑known brands and properties in entertainment, ventures, and travel. Our portfolio includes over 140 entertainment experiences like Event Cinemas and Moonlight Cinemas, 150 award‑winning restaurants and bars, and 80+ hotels, including QT, Rydges, Atura, LyLo, Independent Collection by EVT and Thredbo. Our ventures include a ~$2.3B property portfolio and hotel management, just to name a few.

About QT

QT Hotels & Resorts is EVT’s premium lifestyle hotel brand, with locations in Australia, New Zealand and Singapore. Pioneers behind the philosophy of ‘expect the unexpected’, every property delivers an experience that combines local influence with QT’s signature quirk. And our people? With personalities as diverse as each property, individuality is more than encouraged.

About the Role

As a Conference & Events Executive, you’ll play a pivotal role in delivering seamless, high-quality events at the hotel. You’ll manage end‑to‑end coordination of conferences, meetings, and social functions, ensuring client satisfaction and operational excellence. A proactive, client‑focused mindset and strong event coordination experience are essential.

Key Responsibilities

• Coordinate all aspects of events : planning, site inspections, event orders, invoicing, and post‑event follow‑up
• Manage client and supplier accounts, ensuring accuracy and timely payments
• Host VIP arrivals, site visits, and pre‑event meetings
• Maintain records and forecasts using IVvy and Opera systems
• Support internal events (e.g., Christmas Day, NYE) and drive repeat business
• Collaborate with Sales, Banquets, and hotel teams to meet client expectations
• Uphold hotel standards, policies, and WHS compliance

Skills & Experience

• Proven experience in event coordination (hotel or hospitality preferred)
• Strong administrative, time management, and communication skills
• Proficiency in Word, Excel, PowerPoint, IVvy & Opera
• Sales, upselling, and negotiation capabilities
• Professional grooming, confidentiality, and ability to work under pressure
• Flexibility to work weekends, evenings, and special events

Benefits & Perks

• Incredible team member discounts from your first day on‑the‑job.
• 50% off stays at EVT hotels – Rydges, QT, Atura, Lylo and more.
• $2 movie tickets, plus Moonlight, Gold Class, Candy Bar discounts and more.
• Awesome winter and summer savings and discounts at Thredbo.
• Rapidcareer growth opportunities through our EVT network.
• Local community involvement, volunteering and charitable giving.
• Australia and NZ’s largest and most diverse experiences company

Join QT Gold Coast and become an EVT experience creator, opportunity taker, the ultimate Daymaker. Join and make a positive impact on our people, communities, and environment every day.