Company Secretary

Zip Co Limited; Sydney; On-site; AUD 180,000 - 240,000; Full time

Benefits offered by this job

25 days paid leave annually

16 weeks paid parental leave

Employee Share Trust administration

Wellbeing initiatives and health perks

Job summary

Zip Co Limited is seeking a Company Secretary to lead governance for the Board and Group, ensuring compliance with ASX rules and Corporations Act. You will partner with the Chair and senior leaders, and oversee annual reporting, committees, and governance frameworks.

You will manage shareholder meetings and equity programs while guiding policy, delegated authorities, and ASIC filing obligations with a focus on discretion and ownership.

Qualifications

• Significant Company Secretary experience within an ASX listed organisation.
• Strong knowledge of ASX Listing Rules and the Corporations Act.
• Ability to operate confidently at Board level and partner with senior leaders.

Responsibilities

• Support the efficient operation of the Board and Board Committees.
• Coordinate agendas, papers, policies and meeting requirements.
• Attend meetings and ensure minutes capture key discussions and actions.

Skills

Board liaison

ASX Listing Rules

Governance

Education

Law / Business degree

Governance qualification

Tools

ASIC forms

Job description

• Shape the governance of an ASX listed digital financial services company, partnering directly with our Board, Chair and senior leaders as Zip writes its next chapter.
• Bring deep company secretarial experience, strong knowledge of ASX Listing Rules and the Corporations Act, and the judgement to operate confidently at Board level.
• Lead through collaboration, discretion and ownership, working flexibly from our Sydney office.

Write your story with a career at Zip

As Company Secretary, you’ll play an important leadership role in supporting the effective operation of Zip’s Board and Board Committees, while leading the company secretarial requirements of the Group.

Working closely with the Chair, Board and Group Executive Team, you’ll bring sound judgement, exceptional organisation and a strong governance mindset to some of Zip’s most important corporate processes.

You’ll collaborate closely with colleagues across Legal and Compliance, Finance, Strategy, Risk and Investor Relations, helping Zip maintain strong governance practices while continuing to move at pace.

What you’ll own

• Partner closely with the Chair to support the efficient and effective operation of the Board and its Committees.
• Act as a key connection point between the Board and Group Executive Team, coordinating agendas, Board and Committee papers, policies and meeting requirements.
• Attend Board and Committee meetings, ensuring minutes accurately capture key discussions and decisions and that agreed actions are communicated, followed through and completed.
• Plan and facilitate Board strategy sessions, workshops, director inductions, ongoing education and compliance training.
• Own the Board and Board Committee calendars and support the ongoing maintenance of charters and governance frameworks.
• Organise and manage shareholder meetings, including Zip’s Annual General Meeting.
• Provide guidance on Zip’s governance policies, procedures and frameworks, including the operation of delegated authorities.
• Partner with Legal Counsel to support compliance with ASX reporting requirements and applicable corporate governance obligations.
• Oversee required ASIC forms and returns, ensuring obligations are completed accurately and within prescribed timeframes.
• Support equity issuances under Zip’s incentive programs and the administration of shares through Zip’s Employee Share Trust.
• Contribute to the preparation and lodgement of Zip’s Annual Report.
• Oversee company secretarial requirements for subsidiary entities, including director appointments and departures and other required corporate actions.
• Lead, develop and empower your team, creating clarity, accountability and an environment where people can do their best work.

What you’ll bring to the team

Zipsters work on a broad range of initiatives, and our skills and experiences all look a little different. What really matters to us is that you’re a great fit with our four Values, and have a desire to learn and grow.

So whether you meet some or all of the desirable attributes below, we’d still love to hear from you:

• Significant Company Secretary experience within an ASX listed organisation, including direct engagement with a Board Chair and senior executives.
• A tertiary qualification, ideally in law, business, finance or a related discipline.
• Graduate Diploma of Applied Corporate Governance from the Governance Institute of Australia.
• Strong working knowledge of the ASX Listing Rules, Corporations Act 2001 and corporate governance requirements.
• Exceptional written and verbal communication skills, with the confidence and judgement to work constructively with Board members and senior stakeholders.
• Strong organisational and prioritisation skills, with the ability to deliver high quality work in a fast paced and deadline driven environment.
• High levels of discretion, integrity and sound judgement when managing confidential and commercially sensitive information.
• A collaborative leadership style and the ability to build trusted relationships across different functions and levels of the organisation.
• A proactive approach, strong attention to detail and willingness to take ownership through to completion.
• A mindset that embraces AI and new tools to adapt, learn and grow.
• An aptitude for identifying and managing risks. Whether you are a People Manager or an Individual Contributor, we are all leaders at Zip, therefore effective risk management is important to how we run our business and part of all our roles.
• Our values in your DNA. Customer First, Own It, Stronger Together and Change the Game.

What you’ll get in return

As we write this next exciting chapter in our story, we will continue to move at pace and embrace change. For you, this might mean opportunities to learn new skills with hands on experience, broader responsibilities, or the buzz of seeing your work impact customers faster.

Zip is a place where you’ll get out exactly what you put in. When you join the team, we'll do our best to make sure you can be yourself and surround yourself with smart, friendly colleagues and leaders who have your back, so that you can make the big things happen.

Zipsters tell us these are just some of the best things about working here. You’ll also receive:

• 25 days paid leave annually, including birthday leave and quarterly wellbeing days
• 16 weeks paid parental leave for primary carers, and 4 weeks for supporting carers
• Family support policies including miscarriage bereavement leave and domestic violence leave
• Mental health and wellness initiatives, including $299 annual wellbeing allowance, free access for you and family members to our Wellbeing platform Sonder, discounted private health insurance, and great rates on fitness sessions through ClassPass
• 2 days paid volunteering leave, 2 days study leave and 2 days religious or cultural leave per year
• Fee free Zip products, and discounts with Zip merchant partners
• Team social events, epic offices, free breakfast daily, and weekly free lunches in Sydney
• Access the Flare Benefits Hub and Novated Leasing, with savings across groceries, fuel, tech, fashion, dining and more, alongside health perks, wellbeing guidance and potential tax savings on car ownership.

Be a part of a team that reflects the diversity of our customers

We pride ourselves on being a workplace that provides equal opportunities to people of all ages, cultural backgrounds, sexual orientations, gender identities, abilities, veteran status, and everything else that makes you unique.

Equally, we’re committed to ensuring our recruitment processes are accessible and inclusive. Please let us know if there are any adjustments that need to be made to ensure you have a fair and equitable experience.

And finally…get to know us

Zip Co Limited (ASX: ZIP) is a digital financial services company, offering innovative, people centred products.

Operating in two core markets, Australia and New Zealand and the US, Zip offers access to point of sale credit and digital payment services, connecting millions of customers with its network of tens of thousands of merchants.

We’re proud to be a values led business and our values, Customer First, Own It, Stronger Together and Change the Game, guide us in everything we do.

Building for Diversity, Inclusion and Balance (ANZ)

At Zip we are passionate about building for diversity, inclusion and balance so we can bring out the best in all Zipsters; existing and new. That's why we have launched a dedicated DEI strategy called "Building for Balance". To help us achieve this we’re committed to continuously monitoring our progress, learning from our people and trying new things so we can build a truly diverse and inclusive team. We would love your help by taking part part in this anonymous survey which will help us evaluate our efforts. This is completely voluntary and not taking part will have no impact on your job application. All information is anonymous and not connected to your name or job application and will be kept secure and used solely to evaluate our diversity and inclusion programs.

By answering this survey, I give my consent for Zip to process this data.

Zip Co Inc uses AI technology to assist in our hiring process. We want to be transparent about how we may use this technology and your rights. We use Greenhouse Software’s Talent Matching feature to assist with reviewing applications for the skills and experience we have decided are important for this role.