Commercial and Document Control Manager / CAF Rail Australia - Dubbo

CAF Power & Automation; Council of the City of Sydney; On-site; AUD 80,000 - 100,000; Full time

Job summary

A leading multinational engineering firm is seeking a Commercial and Document Control Manager to oversee document processing and provide commercial input for project contracts. The role requires proven contract management experience in large engineering projects and excellent communication skills. Key responsibilities include preparing monthly reports, managing claims, and ensuring documentation accuracy. Work is in Dubbo, with Monday to Friday shifts provided.

Benefits

Monday to Friday shifts

Experience with a multinational leader

Potential for RIW Card training

Responsibilities

• Prepare Monthly Works Report with department leads.
• Coordinate Monthly Progress Claim with Financial Controllers.
• Support PM team in commercial documentation preparation.
• Assist in project departures and modifications.
• Manage contractual Management Plans.
• Oversee document control responsibilities.
• Validate and verify documentation accuracy.
• Maintain electronic files and registers.
• Ensure timely processing of documentation.

Skills

Contract management experience

Knowledge of engineering procedures

Office management software (MS Excel, MS Word)

Problem-solving attitude

Excellent communication skills

Knowledge of local legislation

Ability to work under pressure

Prioritization capabilities

Quality focus

Self-motivation

Job description

Date: Oct 24, 2025

Company: CAF Australia

Location: Sydney, AU (may be evaluated for Dubbo for the right candidate)

Commercial and Document Control Manager / CAF Rail Australia - Dubbo

Trust in Motion.

We are currently seeking a Document Control Manager with additional commercial oversight to manage the document processing of CAF contract deliverables and provide commercial oversight and input where required through the different phases of the Delivery Subcontract. The role reports to the local Senior Manager Rolling Stock and can include other duties as required.

The Document Controller aspect will oversee, maintain and supervise the documents of the project based on the schedule, quality control, and the contract with the client and subcontractors, to ensure that the information of the project is controlled, is delivered to the necessary persons, and is prepared on time.

The commercial management aspect will maintain structure to the contract outcomes by overseeing and providing input where required for contract communications and deliverables.

GENERAL RESPONSIBILITIES

• Preparation of the Monthly Works Report (working with department leads for inputs and final preparation / review and submission)
• Coordination of the Monthly Progress Claim, including management of clarifications from Financial Controllers
• Supporting the PM team in relation to commercial documentation preparation (provision of requested information / documentation)
• Collaborate in the preparation and assessment of the project departures and modifications working with and supporting the Senior Manager and Project Contract Manager
• Manage and update the many contractual Management Plans i.e. Annual Performance Report, Risk etc
• Document control responsibilities / Management of TeamBinder (via contract representatives account)
• Checking, validating and verifying all documentation, including correct numbering, revisions, status, format, title and legibility. Providing final overview of documentation issued via Teambinder for its legal and contractual obligations
• Maintenance of electronic files and document registers
• Ensure timely processing and return of documentation

PROFILE

• Proven work experience in contract management in a large engineering project ideal
• Knowledge of engineering procedures and contracts, legal matters and terminology
• Experience with office management software like MS Office (MS Excel and MS Word, specifically)
• Strong organization skills with a problem‑solving attitude
• Excellent written and verbal communication skills
• Knowledge of local legislation
• Able to work under pressure and tight schedule milestones
• Prioritise capabilities externally and internally
• Superior written, personal and interpersonal communication skills
• A strong focus on quality and procedural accuracy
• A high level of self‑motivation

BENEFITS AND CONDITIONS

• Monday to Friday shifts
• High standards and working experience on a multinational leading company
• Successful applicants may be required to obtain an RIW Card, which includes completing relevant training and undertaking a medical assessment prior to commencement

CAF Rail Australia is committed to achieving diversity within the workforce. We encourage candidates from all backgrounds, including Aboriginal and Torres Strait Islander, to participate. If you have relevant qualifications or experience to fulfill this position and wish to join one of the world’s leaders in integrated transport solutions, click apply and submit your details with a resume.

ABOUT THE PROJECT

The NSW Government is replacing the NSW regional rail fleet of XPT, XPLORER and Endeavour trains with 29 safer, comfortable and more accessible trains for customers travelling across NSW and between Sydney, Canberra, Melbourne and Brisbane. As part of the Regional Rail project, the Mindyarra Maintenance Centre in Dubbo will receive a new talented team for train completion works (manufacturing, testing and quality activities), with potential transition in the future to the warranty & maintenance teams.

ABOUT LIVING IN DUBBO

The Dubbo region outshines the big cities in both affordability and liveability, with an impressive range of housing options, health and education services and little to no work commute – your quality of life is second to none. Not to mention great connectivity to main cities in Australia.

We are a multinational group with over 100 years of experience in the supply of comprehensive transit solutions positioned at the forefront of technology for high value‑added sustainable mobility. CAF Rail Australia has already delivered major projects in Australia, such as Canberra Light Rail, Newcastle Light Rail, Inner West line Light Rail Sydney, and is developing regional rail and Parramatta light rail projects with extensions of others.