Casual Professional Talent Pool - Administrator - Unsw Canberra

Unsw; Canberra; On-site; AUD 39,000 - 50,000; Part time

Job summary

UNSW Canberra is inviting Expressions of Interest for casual Admin Support across Levels 4-6. The role supports the Defence Security Manager in implementing security system processes, with opportunities for development and progression, while contributing to operational/service delivery needs.

Appointments will reflect skills and duties; the role emphasizes high-quality admin support, documentation, and stakeholder engagement in a university setting.

Qualifications

• Relevant qualifications or substantial administrative experience.
• Strong organisational and detail-oriented capabilities.
• High-level written and verbal communication skills.
• Proficiency with Microsoft Office and admin systems.

Responsibilities

• Provide high-quality day-to-day administrative and operational support.
• Advise on administrative processes and procedures.
• Develop and maintain filing systems, spreadsheets, databases, and websites.
• Prepare agendas, minutes, and briefing notes for meetings and committees.
• Respond to enquiries from internal and external stakeholders; escalate as needed.
• Coordinate purchasing, travel, credit card reconciliation, expense reimbursements, and billing processes.
• Support projekts, coordination activities and service-improvement initiatives.
• Comply with university health and safety policies.

Skills

Organisational skills

Written & verbal communication

Prioritisation & multitasking

Independent & collaborative work

Education

Relevant qualifications or substantial admin experience

Tools

Microsoft Office

Administrative systems

Job description

UNSW Canberra is seeking Expressions of Interest from suitably experienced candidates for casual Admin Support roles across Levels 4-6. This EOI will be used to establish a casual pool to provide proactive, effective administrative support to meet operational and service delivery needs.

Appointments will be made at a level in line with the successful applicant's skills, experience, and the complexity of duties assigned.

Role

Under the direction of the Defence Security Manager, the Administrator will support the implementation of UNSW security system processes across all UNSW business areas, in alignment with the requirements of the Defence Industry Security Program (DISP).

This role offers opportunities for training and development, with the potential for progression to higher-level roles and consideration for ongoing employment, subject to performance and business requirements.

Key Responsibilities (Level 5)

Depending on the level of appointment, responsibilities may include:

• Providing high-quality, day-to-day administrative and operational support

• Offering advice and support on administrative processes and procedures

• Developing and maintaining filing systems, spreadsheets, databases, and websites

• Preparing agendas, minutes, correspondence, briefing notes, and guidelines for meetings and committees

• Responding to enquiries from internal and external stakeholders, escalating where appropriate

• Facilitating administrative requests including purchasing, travel, credit card reconciliation, expense reimbursements, payment requests, and billing processes

• Supporting projects, coordination activities, and service improvement initiatives

• Complying with all University health and safety policies and procedures

About You

• Relevant qualifications and/or substantial administrative experience

• Strong organisational skills and attention to detail

• High-level written and verbal communication skills

• Proficiency in Microsoft Office and administrative systems

• The ability to manage competing priorities and work both independently and collaboratively

Eligibility

The successful candidate will be required to undergo pre-employment checks prior to commencement in this role. These checks include verification of Australian citizenship, identity, a criminal history check, and two reference checks. No additional documentation or information will be required unless specifically requested by UNSW.

To be eligible for this position, you must be an Australian citizen in order to meet AGSVA eligibility requirements for a Baseline security clearance.

The University reserves the right not to proceed with any appointment.