Business Support Coordinator

GHD; Darwin; On-site; AUD 55,000 - 85,000; Full time

Job summary

GHD is seeking an experienced Business Support Coordinator to join the Northern Australia Business Services team in Darwin. In this office-based role, you’ll provide project and administrative support to regional Business Groups and ensure the Darwin office runs smoothly each day.

You’ll prepare reports and documents to brand standards, coordinate reception, events, and facilities, and collaborate with Business Development, Marketing, and Finance teams as needed.

Qualifications

• 1–2 years of experience in administration, coordination, reception or a similar business support role.
• Intermediate to advanced skills in Microsoft Word, Excel and PowerPoint.
• Strong document preparation, formatting and proofreading skills with attention to detail.
• Excellent verbal and written communication and a professional, customer-focused approach.
• Ability to prioritise workload and manage multiple tasks in a fast-paced environment.
• Proactive and reliable with sound judgement, initiative and problem-solving skills.
• Collaborative mindset and ability to build productive working relationships with colleagues and stakeholders.
• Ability to work from the Darwin office and provide hands-on reception and office operations support.

Responsibilities

• Prepare, format, proofread and finalise reports, proposals, presentations and other deliverables.
• Provide responsive administrative support to Business Group Leaders and teams.
• Manage reception and guest services and respond to enquiries by phone and in person.
• Coordinate local office events, room bookings, catering and logistics.
• Help maintain common areas, meeting rooms and staff facilities.
• Assist other regional Business Services teams as required.
• Manage multiple requests and priorities while delivering accurate, timely support.
• Identify practical improvements to day-to-day office processes as a team.

Skills

Admin experience

Coordination

Reception

Word

Excel

PowerPoint

Communication

Time management

Teamwork

Tools

Microsoft Word

Excel

PowerPoint

Job description

Job Description

At GHD, we don’t just believe in the power of commitment, we live and breathe it every day.

That’s why we pledge to support and empower all of our people to make a positive impact when working with the right technology and training as you bring ideas and projects to life.

Together with your colleagues, clients and partners, you’ll make an impact that is felt by all. See where your commitment could take you.

Who are we looking for?

We are looking for an experienced Business Support Coordinator to join our Northern Australia Business Services team in Darwin. In this varied, office‑based role, you will provide project and administrative support to our regional Business Groups while helping the Darwin office run smoothly each day.

In this role you will:

• Prepare, format, proofread and finalise reports, proposals, presentations, letters and other project deliverables in line with GHD templates, brand and quality requirements.
• Provide responsive administrative support to Business Group Leaders and team members across the Northern Australia Region.
• Manage reception and guest services, responding professionally to enquiries by phone and in person.
• Coordinate local office events and activities, including meeting room bookings, catering and related logistics.
• Help maintain common areas, meeting rooms and staff facilities so they remain organised, clean and appropriately stocked.
• Assist other regional Business Services teams, including Business Development and Marketing, Quality, HSE, Finance and People, when required.
• Manage multiple requests and priorities while delivering accurate, timely and cost‑effective support.
• Contribute to a collaborative, service‑focused team and identify practical ways to improve day‑to‑day office and administrative processes.

To be successful you will have:

• 1‑2 years of experience in administration, coordination, reception or a similar business support role.
• Intermediate to advanced skills in Microsoft Word, Excel and PowerPoint.
• Strong document preparation, formatting and proofreading skills, with close attention to detail.
• Excellent verbal and written communication skills and a professional, customer‑focused approach.
• The ability to prioritise your workload, manage several tasks at once and work effectively in a fast‑paced environment.
• A proactive and reliable approach, with sound judgement, initiative and practical problem‑solving skills.
• A collaborative mindset and the ability to build productive working relationships with colleagues, clients and stakeholders.
• The ability to work from our Darwin office and provide hands‑on support for reception and local office operations.

GHD is an equal opportunity employer, and we want everyone to be able to fully participate in our recruitment process. We value a diverse workforce and an inclusive culture. We encourage applications from Aboriginal and Torres Strait Islander peoples and people of all identities.

GHD embraces flexible work practices to create a work environment focused on well‑being, flexibility and productivity where our people can thrive.

Due to the reception and office support requirements of this position, regular attendance at our Darwin office is essential.

We respectfully ask that no agency resumes be presented at this stage.

About Us

Come together and make a meaningful impact.

We bring our people together to create something bigger and solve some of the world’s most complex problems. Come and experience the power of commitment and see strategy and ideas come to life when you join GHD.

Let’s drive real change.

Our Pledge to You

At GHD, we don’t just believe in the power of commitment, we live and breathe it every day.

That’s why we pledge to empower our people to make a positive impact. Combining our deep technical expertise with the capabilities of our clients and partners, we respond to some of the most complex challenges facing our planet today.

See where your commitment could take you.

That’s the #PowerOfCommitment

Who We Are

GHD is a global professional services company that leads through engineering, architecture, and construction expertise. We are an employee‑owned company with over 11,000 diverse and skilled individuals, across more than 200 offices spanning five continents.

The Power of Commitment is our brand promise. It’s what makes us different. We are bound to our stated vision and determination to address humanity’s most urgent needs: to make water, energy and urbanisation sustainable for generations to come.