Business Manager - Oakey State School

Queensland Department of Education; Toowoomba Regional; On-site; AUD 70,000 - 90,000; Full time

Job summary

Queensland Department of Education – Darling Downs QLD seeks a capable School Business Manager to oversee the school’s day-to-day business and operational functions, providing corporate services and administrative support to the Principal.

You will lead the admin team, manage budgets, HR and facilities, coordinate systems and reporting, and collaborate with staff to improve outcomes for students and the wider school community.

Qualifications

• Experience in administrative and financial management.
• Proven people management and recruitment experience.
• Strong communication with staff, students and stakeholders.

Responsibilities

• Oversee daily office operations and records management.
• Supervise support staff and manage rosters and leave.
• Assist with budget preparation and financial reporting.
• Coordinate facilities maintenance and asset management.
• Coordinate technology support and information systems.
• Prepare reports, meeting minutes and correspondence.
• Engage with staff, parents and stakeholders.
• Ensure compliance with departmental policies and standards.

Skills

Leadership

Budgeting

Staff management

Communication

Operations

Tools

OneSchool

Job description

Queensland Department of Education – Darling Downs QLD

Are you an organised, proactive and solutions-focused professional with strong business, financial and people management skills who can thrive in a busy school environment?

We are seeking a capable and motivated School Business Manager to oversee the day-to-day business and operational functions of our school. This is an exciting opportunity for someone with strong administrative, financial and people management skills who enjoys working collaboratively to support positive outcomes for students, staff and the wider school community.

If you are an organised, adaptable and collaborative leader who enjoys making things happen behind the scenes, we encourage you to apply!

About us:

Oakey State School offers students a supportive and future oriented learning environment sustained by quality teachers, experienced staff and modern, well-resourced facilities.

Our staff are committed to the provision of a relevant education, which incorporates the best of traditional, well-proven techniques with up-to-date, modern practices and resources. The staff and community of this school seek to achieve, in our students, strong personal development where children are encouraged to be responsible, caring and productive citizens.

Your opportunity:

As the Business Manager you will be responsible for the effective and efficient administrative management of the school by providing corporate services and administrative support to the Principal.

You will work within well-defined guidelines to provide advice and offer solutions to key stakeholders (external and internal) on business related problems (e.g. human resources, finance and facilities management), and have responsibility for autonomously delivering on priorities, seeking expert advice, adapting processes, problem solving and providing solutions according to clear outcomes, with regular guidance by the Principal.

Responsibilities:

• Administration and Operations: Oversee daily office operations, reception, records management, correspondence and administrative systems, including OneSchool, to support efficient school operations.
• Leadership and Staff Management: Supervise school support staff, coordinate workloads and rosters, manage leave and timesheets, and oversee recruitment, induction and training.
• Financial Management: Assist with budget preparation, manage accounts payable and receivable, banking, reconciliations and corporate card monitoring, and support financial reporting and budget analysis.
• Facilities and Asset Management: Coordinate school resources, assets, maintenance, repairs and minor works to ensure facilities are safe, functional and well maintained.
• Technology and Systems: Coordinate technical support and maintenance for school technology, equipment and information systems.
• Reporting and Communication: Prepare reports, meeting minutes, policy documents, newsletters, annual reports and correspondence, ensuring information is accurate, professional and timely.
• Stakeholder Engagement: Build positive working relationships with staff, students, parents, departmental representatives and community stakeholders, providing responsive advice and support.
• Compliance and Continuous Improvement: Ensure corporate services align with departmental policies, legislative requirements and compliance standards, while identifying opportunities to improve systems and processes.

Please refer to the Role Description for a full list of responsibilities.

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.

Applications from recruitment agencies will not be accepted.