Assistant Project Officer

NSW Department of Communities and Justice; City of Parramatta; Hybrid; AUD 103,000 - 129,000; Full time

Benefits offered by this job

Flexible work arrangement

Health & Wellbeing programs

Training and development opportunities

Competitive pay and conditions

Job summary

NSW Department of Communities and Justice – Parramatta NSW is seeking an Assistant Project Officer to coordinate policy and project administration, keep records, and support timely reporting within the Housing Policy team.

Based in Parramatta with hybrid arrangements, the role suits someone who can manage competing priorities, engage stakeholders, and contribute to improving outcomes for Aboriginal communities.

Qualifications

• Strong organisational and administrative skills.
• Ability to manage multiple tasks and competing priorities while meeting deadlines.
• Experience maintaining reports, registers, databases or project tracking systems.
• Excellent attention to detail and recordkeeping.
• Proficiency with Microsoft Office, Teams, TRIM and project management systems.
• Strong written and verbal communication and collaborative teamwork.

Responsibilities

• Coordinate and maintain the Housing Policy team's project boards and mailboxes.
• Coordinate EO requests and monitor action completion.
• Maintain the AHO Annual Policy Schedule and project milestones.
• Ensure monthly Policy Progress Reporting is accurate and submitted on time.
• Arrange team meetings, agendas, and logistics.
• Coordinate travel bookings and administrative requirements.
• Maintain TRIM records and support compliance with recordkeeping requirements.
• Raise purchase orders and assist with invoices and payments.
• Support the Housing Policy Manager with governance and coordination.
• Prepare reports, updates, registers and correspondence for policy projects.
• Assist Senior Policy Officers with project administration and consultations.

Skills

Organisational skills

Administrative skills

Multitasking

Communication

Recordkeeping

Tools

TRIM

Microsoft Office

Microsoft Teams

Job description

NSW Department of Communities and Justice – Parramatta NSW

• Location: Parramatta with access to hybrid working arrangement
• Full time Temporary opportunity unit 30 June 2027 (35 hours per week)
• Salary from $102,936 to $ $129,492 pa. + super and annual leave loading

This position is open to Australian Aboriginal and Torres Strait Islander people only.

Your role

As the Assistant Project Officer, you will be the central coordination point for a range of policy and project administration activities. You will help ensure projects remain organised, reporting is up to date, records are maintained and stakeholders receive timely responses.

This role is ideal for someone who enjoys working in a fast-paced environment, managing competing priorities and contributing to meaningful outcomes for Aboriginal communities.

What you'll do

• Coordinate and maintain the Housing Policy team's Monday.com project boards.
• Manage and monitor the AHO Policy, Closing the Gap (CTG) and Housing Policy Project (HPP) mailboxes.
• Coordinate Executive Officer (EO) requests across the Housing Policy team and monitor completion of actions.
• Maintain and track the AHO Annual Policy Schedule and key project milestones.
• Ensure monthly Policy Progress Reporting is accurate, current and submitted on time.
• Arrange team meetings, prepare agendas and coordinate meeting logistics.
• Coordinate team travel bookings and related administrative requirements.
• Maintain accurate TRIM records and support compliance with recordkeeping requirements.
• Raise purchase order requests and assist with processing invoices and payments.
• Support the Housing Policy Manager with administrative, governance and project coordination activities.
• Prepare reports, project updates, registers, correspondence and other documentation required to support policy projects.
• Assist Senior Policy Officers with project administration, consultation activities and implementation support.

What we're looking for

We are looking for someone who:

• Has strong organisational and administrative skills.
• Can manage multiple tasks and competing priorities while meeting deadlines.
• Has experience maintaining reports, registers, databases or project tracking systems.
• Demonstrates excellent attention to detail and recordkeeping skills.
• Is confident working with Microsoft Office, Microsoft Teams, TRIM and project management systems.
• Has strong written and verbal communication skills.
• Enjoys working collaboratively and supporting a high-performing team.
• Is committed to improving outcomes for Aboriginal people and communities.

As an Identified role, this position is open only to Aboriginal and/or Torres Strait Islander persons.

Where a position is identified, an applicant's race is a genuine occupational qualification under the exception in Section 14(d) of the Anti-Discrimination Act 1977.

There are two alternatives to confirming your Aboriginality, one of which must be uploaded to be considered for the role as follows. Either will be accepted:

Confirmation of Aboriginality form

or

Written confirmation from 2-3 Aboriginal organisations within the community in which you live/work, which addresses the three criteria listed below:

• is of Aboriginal and/or Torres Strait Islander descent, and
• identifies as an Aboriginal and/or Torres Strait Islander person, and
• is accepted as a such by the Aboriginal and/or Torres Strait Islander community.

Download the role description.

For more information and advice on applying for roles at DCJ, visit Careers for Aboriginal people

What We Offer

We offer a variety of benefits, including:

• A challenging and rewarding career
• Flexible, autonomous work environment
• Competitive pay and conditions
• Training and development opportunities to build and maintain capabilities
• Health & Wellbeing and Employee Assistance Programs.

Want more information? Visit our website to see more information on Working for us.

We do work that really matters

Working for the Department of Communities and Justice (DCJ) provides lots of opportunities to make a real difference. We collaborate with other agencies and community partners, to improve lives and realise the potential of children, adults, families and communities. We're focused on breaking, rather than managing, disadvantage. It's work that really matters.

Are you ready to join us?

Applications close Tuesday 6th October 2026 at 11:59pm AEST.

Visit Recruitment adjustments on the DCJ website to learn more.

Inclusion and Diversity lies at the heart of how we recruit

We continue to hire great people with a wide variety of skills, experience, and backgrounds. This includes people with disability, Aboriginal and Torres Strait Islander People, women, people identifying as LGBTIQ+, culturally and linguistically diverse people, carers, and other diversity groups.

To find out what DCJ are doing to build an inclusive and diverse workforce, visit Inclusion and diversity on the DCJ website.

Other Information

A talent pool may be created for future ongoing and temporary roles and is valid for a period of up to 18 months.

For more information visit Applying for DCJ jobs on the DCJ website (for all roles except Aboriginal Identified).

Thank you for your interest in this role. We look forward to receiving your application.

The Welcome Experience

Thinking about moving to regional NSW? Get free, personalised support with housing, schools, jobs, and settling in. Learn more: www.nsw.gov.au/welcomeexperience
The careers site currently promotes this service on the ‘Discover roles with DCJ in regional NSW' page.