Assistant Project Manager - GWEO

Nova Systems; Canberra; On-site; AUD 90,000 - 130,000; Full time

Benefits offered by this job

Parental leave

PD/development allowance

Flexible working options

Wellbeing program

Novated Leasing

Job summary

Nova Systems in Canberra is seeking a proactive project support professional to bring structure to complex projects. You will assist scheduling, governance, risk, reporting, finance and project documentation, while contributing to FIC management and FMS case activities.

You will work across multiple facets of project delivery, not confined to a single PM discipline, enabling a broad exposure to Defence-related programs and stakeholder engagement.

Qualifications

• Experience in scheduling and understanding activities and dependencies that underpin them.
• Strong stakeholder engagement and coordination skills to establish productive relationships.
• Excellent written communication: briefs, minutes, letters, plans and reports.
• Experience supporting project risk reviews and broader risk management activities.
• Experience with project reporting, finance reviews and project documentation.
• FIC management experience with stakeholder engagement and completing FIC requirements.
• FMS case management experience including exposure to budget management.
• Initiative, self-motivation and accountability for progressing project activities.

Responsibilities

• Managing and maintaining project schedules with understanding of activities and dependencies.
• Coordinating stakeholder meetings and maintaining relationships.
• Preparing meeting agendas, minutes and action items, and supporting follow-up activities.
• Supporting FIC management and liaising with FIC stakeholders through to completion.
• Supporting project risk reviews and ongoing risk management activities.
• Preparing monthly project reporting across relevant systems and formats.
• Reviewing and uplifting the project documentation suite (PES, Stakeholder Management Plan).
• Preparing for and supporting monthly finance reviews.
• Supporting FMS case management activities, including budget management.
• Preparing high-quality written material including briefs, minutes, letters, plans and reports.

Skills

Scheduling

Stakeholder management

Risk management

Reporting

Documentation

FIC management

FMS case management

Budget management

Written communication

Job description

This is a varied role suited to someone who enjoys bringing structure to complex projects, building productive stakeholder relationships and keeping key project activities moving. You will support scheduling, governance, risk, reporting, finance and project documentation, while also contributing to Fundamental Inputs to Capability (FIC) management and Foreign Military Sales (FMS) case management activities.

You'll have the opportunity to work across multiple aspects of project delivery rather than being limited to a single project management discipline.

What you will be involved in:

• Managing and maintaining project schedules, with an understanding of the activities and dependencies that underpin them.
  
• Coordinating stakeholder meetings and establishing and maintaining effective stakeholder relationships.
  
• Preparing meeting agendas, minutes and action items, and supporting follow-up activities.
  
• Supporting Fundamental Inputs to Capability (FIC) management, including liaison with FIC stakeholders and management of FIC requirements through to completion.
  
• Supporting project risk management, including preparing risks and contributing to risk reviews and ongoing risk management activities.
  
• Preparing monthly project reporting across relevant systems and formats.
  
• Reviewing and uplifting the project documentation suite, including documents such as the Project Execution Strategy (PES) and Stakeholder Management Plan.
  
• Preparing for and supporting monthly finance reviews.
  
• Supporting Foreign Military Sales (FMS) case management activities, including budget management.
  
• Preparing high-quality written material including briefs, minutes, letters, plans and reports.
  

What we would like from you:

You'll bring practical project management and project support experience preferably gained within a Defence environment.

You will also have:

• Experience managing and maintaining project schedules and an understanding of the activities that contribute to effective schedule management.
  
• Strong stakeholder engagement and coordination skills, with the ability to establish and maintain productive working relationships.
  
• Well-developed written communication skills, including experience preparing briefs, minutes, letters, plans and reports.
  
• Experience supporting project risk reviews and broader risk management activities.
  
• Experience with project reporting, finance reviews and project documentation.
  
• FIC management experience, including working with stakeholders and supporting the completion of FIC requirements.
  
• FMS case management experience, including exposure to budget management.
  
• Initiative, self-motivation and the ability to take responsibility for progressing project activities.
  

Life at Nova - it all adds up!

With people being our point of difference, we deliver on promises, reward good work, champion professional growth and support flexibility, all within a diverse and inclusive culture that recognises moments that matter.

Life at Nova is our collection of employee benefits, designed to meet the many and varied needs of our people.

Just a few of the great benefits you will have access to are:

• Generous Parental Leave: Primary Carers receive 20 weeks paid leave; Partner Carers receive 4 weeks. Full superannuation contributions for up to 52 weeks
  
• Professional and Personal Development: Up to $5,000 per year of allowance with PD leave included. Up to $750 per year can be used towards wellbeing such as a gym membership or assets related to wellbeing activities
  
• Additional Leave: Ranges from - Reserve, Loyalty, Emergency Services, Purchased (up to 2 weeks), and Community Service
  
• Flexibility: We promote a culture that encourages and enables flexible ways of working that support our people
  
• Dress For Your Day: We empower our people to determine their outfit for the activities of the day which allows for personal expression that builds trust
  
• Reward & Recognition Program: Offering exclusive discounts from hundreds of major retailers, helping you to save on groceries, petrol, holidays, and more
  
• Employee Assistance Program: for employees and family members
  
• Annual Nova employee engagement: Great way to connect more broadly and strengthen your internal networks and have some fun!
  
• Wellbeing Hub with access to health and fitness content
  
• Access to Defence Health and Travel Insurance
  
• Free Flu Vaccination annually
  
• Novated Leasing and Salary Sacrifice
  
• Nova Employee Company Share Offer
  
• An inclusive, collaborative, and supportive culture
  
• Social activities throughout the year, we even dress up at times, think Safari - we don't like to take ourselves too seriously!
  

You can view the full range of benefits at https://www.novasystems.com/au/careers/life-at-nova-systems

Nova Systems is committed to building a diverse and inclusive workplace, where everyone feels safe, valued, and included, where our people are our point of difference.

Nova Systems respectfully acknowledges the Traditional Custodians of the land and waters in which we live and work, and we pay our respects to Elders past, present and emerging. Nova Systems also acknowledges the services of the Aboriginal and Torres Strait Islander people who have contributed to defending Australia and its national interests.

To find out more about our commitment to Reconciliation, please visit our website.

Veteran

Nova Systems is a Veteran Employment Supporter of the Veteran Employment Program. We value the skills Veterans bring and encourage Veterans and Defence partners to apply. Nova supports our Veterans through reserve leave and top-up pay entitlements. No need to tailor the use of Defence language in your resume, we prefer to see this however, please let us know if you need support with your application. We also ensure all applications receive a response and feedback when appropriate.

As a Defence security clearance is required for this role, applicants must be Australian Citizens and eligible to obtain and maintain an appropriate clearance. International Traffic in Arms Regulations (ITAR) are applicable and as such, your nationality may be a factor in determining your suitability for this role. To learn more, please visit: www.defence.gov.au/security/clearances

Nova Systems

Nova Systems is one of the largest Australian owned and operated Defence and Security companies with a global presence as a leader in capability assurance and systems integration.

We are trusted to integrate mission systems solutions and develop software and products that protect lives every day. Our people combine technical skills with an in-depth understanding of what is needed - from Defence and essential services to border security.

We are leaders in Test & Evaluation (T&E), Certification and Systems Assurance, and incorporate the latest Digital Engineering tools and methods including modelling, simulation, and digital twins.

We have strategically located offices in Australia, New Zealand, the United Kingdom, and Ireland.

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