Archivist

Caulfield Grammarians' Association; City of Melbourne; On-site; AUD 70,000 - 110,000; Full time

Benefits offered by this job

Competitive salary with 13% superann u

Continuous professional development

State-of-the-art facilities

Flexible hybrid work arrangements

Employee assistance program

Job summary

Caulfield Grammar School in Melbourne seeks an Archivist to shape and preserve the living history of the school. You will manage physical and digital archives, curate memorabilia, and support events and teaching programs with archival resources.

The role requires strategic thinking, strong project management, and collaboration with students, staff, alumni and volunteers. With 150-year celebrations ahead, you’ll help capture a landmark chapter in the school’s history.

Qualifications

• Relevant tertiary qualifications in archives, library studies, records management, history, museum studies, education or a related discipline.
• Experience managing archival or heritage collections, including digital archives and digitisation systems.
• Strong knowledge of records management principles, retention schedules and archival best practice, with excellent organisational and cataloguing skills.
• Excellent communication and stakeholder engagement skills, with the ability to work effectively with staff, students, alumni and volunteers and a commitment to continuous improvement and professional growth.
• Hold or willing to obtain an Employment Working with Children Check.

Responsibilities

• Manage and curate the School’s Heritage Collection, including physical and digital archives.
• Support school events, alumni engagement, philanthropy initiatives and teaching programs through archival resources and historical research.
• Coordinate the digitisation, cataloguing and preservation of archival materials in line with best practice.
• Manage electronic records, retrieval processes and archival systems in accordance with retention and compliance requirements.
• Promote archive awareness and engagement across the School community through exhibitions, publications, social media and volunteer coordination.
• Model and live the Caulfield Grammar School values and behaviours.

Skills

Archivist

Heritage management

Project management

Communication

Education

Bachelor’s degree in archives/library studies/history/museum studies/education

Tools

Digitisation systems

Digital archives platforms

Job description

Caulfield Grammar School is an internationally recognised, independent, co-educational school committed to providing exceptional educational opportunities from Early Learning through to Year 12. With over 3700 students across 5 campuses and our Student Experience Programs in Yarra Junction and Kakadu, Caulfield Grammar passionately strives to deliver innovative specialist educational programs enabling quality learning every day, in every experience, for every learner, for life.

The Role

This is a rare opportunity to shape and preserve the living history of the school. We're seeking someone who embraces technology and digital innovation, brings creativity and strong project management skills, and can help tell the story of our community in meaningful and engaging ways.

Success in this role requires strategic thinking and sound judgement; someone who can confidently determine what should be preserved, digitised, and celebrated. The goal is to ensure that in 50 years' time, future generations have access to the moments, stories, achievements and artefacts that truly matter.

More than an archivist, you'll be a storyteller, working closely with students, staff, alumni and the wider school community. You'll attend events, uncover hidden treasures, curate significant memorabilia, and help bring the school's heritage to life. With the school's 150-year celebrations on the horizon, this is an exciting opportunity to play a central role in capturing and showcasing a landmark chapter in its history.

Key responsibilities include:

• Manage and curate the School’s Heritage Collection, including physical and digital archives
• Support school events, alumni engagement, philanthropy initiatives and teaching programs through archival resources and historical research
• Coordinate the digitisation, cataloguing and preservation of archival materials in line with best practice
• Manage electronic records, retrieval processes and archival systems in accordance with retention and compliance requirements
• Promote archive awareness and engagement across the School community through exhibitions, publications, social media and volunteer coordination
• Model and live the Caulfield Grammar School values and behaviours.

Skills and experience

• Relevant tertiary qualifications in archives, library studies, records management, history, museum studies, education or a related discipline
• Experience managing archival or heritage collections, including digital archives and digitisation systems
• Strong knowledge of records management principles, retention schedules and archival best practice, with excellent organisational and cataloguing skills
• Excellent communication and stakeholder engagement skills, with the ability to work effectively with staff, students, alumni and volunteers and a commitment to continuous improvement and professional growth
• Hold or willing to obtain an Employment Working with Children Check.

For further information please see Position Description.

Why Caulfield Grammar School

Our culture is defined by the five values: Pursuing Excellence, Inspiring Creativity, Thriving Together, Embracing Diversity, and Living Wholeheartedly. These values guide the way we work together with passion and authenticity based on our guiding principle of a Mind for Life.

For more information about pursuing a career of excellence at Caulfield Grammar School, please visit our Careers Page.

• Competitive salary packages with 13% superannuation
• Continuous professional development and learning opportunities
• State-of-the-art facilities and innovative resources
• A year‑round focus on health, wellbeing and balance
• Employee Assistance Program (EAP) for confidential support
• Exclusive employee perks through the BENY benefits app
• Access to ISV resources and professional networks
• Flexible work/life balance – Hybrid working arrangements

Enquiries: [e-mail]

Caulfield Grammar School is committed to ensuring the safety and wellbeing of our School community. All employees, direct/indirect contact volunteers, third party contractors and external education providers are required to comply with our Child and Youth Safe Policy and our Child and Youth Safe Code of Conduct.

Applicants will be required to undergo background checks as per the Schools Security Vetting Policy and guidelines.