Airport Administration Assistant

Hamilton Island; City of Brisbane; On-site; AUD 50,000 - 65,000; Full time

Job summary

An iconic regional airport in Queensland is seeking a motivated Airport Administration Assistant to provide high-level administrative support. You will thrive in a fast-paced environment, supporting the Airport Operations Management team and liaising with various stakeholders. The ideal candidate is reliable, tech-savvy, and possesses strong organisational and communication skills. A valid Driver Licence and eligibility for an Aviation Security Identification Card are essential. Enjoy the unique opportunity to work in a stunning location with great employee perks.

Benefits

$16.50/week gym membership

Staff discounts island-wide

Qualifications

• Valid Driver Licence is essential.
• Eligibility for Aviation Security Identification Card (ASIC) is essential.
• Strong proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Strong verbal and written communication skills.
• Prior experience in an administrative role.

Responsibilities

• Support the Airport Operations Management team with administrative tasks.
• Manage financial transactions and internal office procedures.
• Administer airport access systems and update flight schedules.
• Coordinate meetings and reporting.

Skills

Organisational skills

Attention to detail

Communication skills

Microsoft Office proficiency

Job description

AIRPORT ADMINISTRATION ASSISTANT – Hamilton Island Airport / Queensland

Are you an organised, detail-oriented professional ready to take your admin career to new heights? Hamilton Island Airport is seeking a motivated and capable Airport Administration Assistant to join our dynamic Airport Operations team. This is a rare opportunity to live and work in one of Australia’s most iconic locations while supporting the day-to-day operation of a busy regional airport.

Why you’ll love working with us

• Provide high-level admin support in a fast-paced airport environment
• Live reef-side with no city traffic and ocean views every day
• Access $16.50/week gym and enjoy staff discounts island-wide

Your Role

As Airport Administration Assistant, you’ll support the Airport Operations Management team by delivering efficient administrative coordination, maintaining systems, and supporting airport compliance processes. You will act as a key point of contact for tenants, contractors, and internal stakeholders, ensuring all airport-related admin is accurate, compliant, and delivered with professionalism.

Where you’ll make an impact

• Perform a wide range of admin tasks, data entry, and correspondence
• Manage financial transactions and internal office procedures
• Administer airport access systems (ASIC, ADA, VIC, AUA)
• Update flight schedules and manage FIDS system data
• Coordinate meetings, reporting, operational data, and emergency support
• Liaise with tenants, contractors, and customers in person, over phone, and via email
• Conduct airport inductions and support team coordination

What we’re looking for

You are a reliable, tech-savvy administrator with excellent communication skills and a strong eye for detail. You thrive in fast-moving environments and enjoy collaborating as part of a small, high-performing team.

To be successful, you will need:

• Valid Driver Licence (Essential)
• Eligibility to hold an Aviation Security Identification Card (ASIC) (Essential)
• Strong proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Excellent attention detail and a commitment to data accuracy
• Strong verbal and written communication skills
• Prior experience in an administrative or office support role
• Ability to work independently and across multiple stakeholders
• Previous airport administration experience (Desirable)

About Hamilton Island

Our mission is to share the wonder of Hamilton Island with the world by creating wonder-filled experiences for our guests, employees and community.
Every team member plays a role in shaping those experiences – making Hamilton Island not just a great place to visit, but a great place to work.

A little island can do wonders – make your next career move one to remember!