Administrative Officer (522961)

Department Of Health, Tasmania; City of Launceston; On-site; AUD 77,000 - 83,000; Part time

Benefits offered by this job

Salary packaging

Fitness Passport

Professional development

Leave entitlements

Study leave

Job summary

The Department of Health, Tasmania, seeks an Administrative Officer Band 3 to provide high-level administrative support within CHaPS. The role includes supervising staff, coordinating activities and handling confidential receptionist duties.

Permanent part-time position, 38 hours per fortnight, with pro rata salary and employee benefits such as salary packaging and professional development support.

Qualifications

• Ability to undertake supervisory duties and support administrative staff.
• Highly developed computer skills including word processing, data processing, databases and spreadsheets.
• Demonstrated high level administrative skills including confidential receptionist/administrative support.

Responsibilities

• Provide high level administrative support within CHaPS.
• Assist with supervision and coordination of CHaPS resources and activities.
• Provide minute-taking and comprehensive computer-based administrative support.
• Liaise with clients and staff, handling complex enquiries in person, by phone and in writing.
• Assist with administrative/clerical tasks for departmental assets (buildings, equipment, vehicles).
• Attend training to act as fire warden and organise emergency procedures when needed.
• Undertake Right to Information and other document reproduction tasks.

Skills

Supervisory abilities

Advanced computer skills

Tools

Microsoft Word

Microsoft Excel

Databases

Data processing software

Job description

The Team

The Child Health and Parenting Service (CHaPS) provide important health and wellbeing services to families across Tasmania with children aged 0 to 5. The service promotes the healthy development and wellbeing of children, providing growth and developmental assessments, health-focused early intervention, referrals and connections with other early childhood service providers.

The CHaPS deliver a screening and surveillance program offering Child Health Assessments at key developmental periods in a child’s life, enabling the early identification of concerns and early activation of intervention either by CHaPS or through a referral to an appropriate service.

The CHaPS employ an evidence-based approach to working with families which is founded upon a respect for and encouragement of the expertise and self-determination of parents.

The Role

Provide a high level of administrative support within Child Health and Parenting Services (CHaPS).

• Assist with the supervision and coordination of CHaPS human, physical and financial activities.
• Provide comprehensive computer based administrative support within CHaPS, including acting as minute secretary for meetings as required.
• Liaise with clients and staff, including dealing with more complex enquiries in person, by phone and in writing.
• Assist with the administrative/clerical tasks associated with Departmental assets including buildings, equipment and vehicles.
• Complete training to act as a fire warden if required and organise emergency procedures within a designated area as the need arises.
• Undertake Right to Information and other document reproduction as required.

You will need

• Ability to undertake supervisory duties and support administrative staff to ensure efficient administrative support for CHaPS.
• Highly developed computer skills, including proficiency in word processing, data processing, databases, spreadsheets and information retrieval utilising a range of computer software programs.
• Demonstrated high level administrative skills including the ability to provide confidential, high quality receptionist and administrative support.

Why Tasmania

The Department of Health Tasmania oversees various hospitals across the state, including the Royal Hobart Hospital, Launceston General Hospital, Northwest Regional Hospital, and Mersey Community Hospital, as well as district hospitals and ambulance services. Additionally, it provides community health, mental health, and primary healthcare services to the Tasmanian community through more than 300 sites.

Tasmania, Australia's only island state, offers unparalleled natural beauty and a luxurious lifestyle. Pursuing your health career in Tasmania’s public health system means building strong connections with colleagues and patients. It also means embracing a lifestyle where you can enjoy extraordinary experiences outside of work while making a significant impact on the community during work.

Details of appointment

Permanent part time, day worker position, working 38 hours per fortnight (Job Share - 8:30am to 5:00pm, 5 days per fortnight), commencing as soon as possible.

Applicants should note that, for a period of twelve months from the date of publication, this selection process may be used to fill subsequent or similar full time, part time, and casual vacancies.

Salary

$76849 to $82996 per annum (Pro rata). Our Employer 12% superannuation contribution is on top of this amount.

• Salary range is in accordance with Public Sector Unions Wages Agreement 2025

Salary Packaging

You’ll have access to salary package a range of benefits including living expenses up to $9,010 + $2,650 in meal entertainment each FBT year + other benefits if eligible.

Allowances

Benefits available to eligible candidates

• Professional development and accelerated pathways.
• A range of leave entitlements, including study leave and Professional Development Support.
• Fitness Passport – You, and your family can access 40+ fitness facilities across Tasmania for just $14.50 per week per person, or $28.05 for a family.

More information about our Employee Benefits can be found here

Eligibility

• Current Working with Children Registration
• Registration/licences that are essential requirements of this role must remain current and valid at all times whilst employed in this role and the status of these may be checked at any time during employment. It is the employee’s responsibility to ensure that registration/licences remain current and to advise the Employer if their circumstances change. This includes notifying the Employer if a registration/licence is revoked, cancelled or has its conditions altered.

Applicants should note the following criteria are desirable:

• Current Driver’s Licence

Note: - Please refer to the Application Guide for more information of pre-employment check.

Download the Statement of Duties and any Associated Documents

Statement of Duties:

• Administrative Officer Band 3

Application Guide:

• Applicant Guide.docx

Name: Melissa Atkin

Position: Operations Manager

Phone number: [phone]

Email address: [e-mail]

What it is like working at the Department of Health?

Compassion, Accountability, Respect, Excellence are the key values to work in Department of Health. Listen to some of the lived experiences from within the department through some of our wonderful staff and hear about their journey in relocating to Tasmania!

Move to Tasmania | Tasmanian

One Health Podcast - Spotify

One Health Podcast - Apple

Tasmanian Health Careers | Tasmanian

Department of Health has achieved the “Carer Accredited Employer Status” providing support to employees with caring responsibilities. (Find out more under the Carer Recognition Act 2023).

Respecting diversity is the foundation of everything that Department of Health do. This allows us to instil trust and collaborate through honest and fair communication and helps cultivate an environment of growth and innovation. We strongly encourage applicants from key communities including Aboriginal and Torres Strait Islanders, LGBTIQA+ people, and people living with disabilities.