Administrative Assistant (Targeted)

University of Sydney; Sydney; On-site; AUD 86,000 - 91,000; Part time

Benefits offered by this job

Cultural leave

Career development

Community networks

Flexible work + superannuation

Job summary

University of Sydney is recruiting for an Administrative Assistant within the Sydney Clinical Trials Centre to support daily operations and provide high-level clerical assistance. This role prioritises strong organisational skills and effective stakeholder liaising in a busy research environment.

The position offers part-time or full-time hours (0.8 FTE), with salary base of $86,360–$91,249 pro-rata for part-time plus 17% superannuation.

Qualifications

• Certificate III, IV, Diploma or Advanced Diploma in a relevant field, or an equivalent combination of training and experience.
• Demonstrated experience in business administration within a busy and complex work environment.
• Strong organisational and time management skills, with the ability to prioritise tasks and meet deadlines.
• High level of computer literacy, including proficiency in the Microsoft Office suite.
• Sound numeracy skills and attention to detail to support financial and data-related tasks.
• Well-developed communication and interpersonal skills, with the ability to work collaboratively within a team and build effective working relationships.
• Experience in supporting events and related communications is desirable.

Responsibilities

• Provide efficient and effective administrative and clerical support to the designated work area.
• Act as a first point of contact and manage the flow of information.
• Maintain accurate records and ensure tasks are completed to a high standard.
• Plan and prioritise work to meet deadlines and resolve routine operational matters.
• Provide diary, travel, general communications and event coordination support for the team.
• Provide meeting coordination and secretariat support for local committees.
• Gather and organise data, update databases and compile reports for operational activities.
• Administer purchasing, payments and invoice processing per University policies.
• Liaise with stakeholders and suppliers to address facilities matters and maintain a safe working environment.

Skills

Business administration

Organisational skills

Time management

Microsoft Office

Numeracy

Communication

Event support (desirable)

Education

Certificate III/IV/Diploma or Advanced Diploma in a relevant field

Tools

Microsoft Office

Job description

Full-time or Part-time (0.8 FTE), Continuing opportunity with the Sydney Clinical Trials Centre (CTC), based on the traditional lands of the Gadigal people of the Eora Nation

Build your administrative career within a nationally recognised Centre, and contribute to meaningful research at the University of Sydney.

Base Salary $86,360 - $91,249 (pro-rata for part-time) + 17% superannuation

About the opportunity

This is a Targeted Aboriginal and/or Torres Strait Islander Position. While we welcome applications from all candidates, this is a targeted role for Aboriginal and/or Torres Strait Islander people. As part of our commitment to diversity and inclusion, Aboriginal and/or Torres Strait Islander candidates will be assessed as a priority. This Exemption is claimed under Section 21 of the Anti-Discrimination Act 1977.

Join the Sydney Clinical Trials Centre at the University of Sydney as an Administrative Assistant and play a key role in supporting the smooth day-to-day operations of a nationally recognised clinical trials environment. Working under routine supervision, you will provide efficient and effective administrative and clerical support to the designated work area. You will act as a first point of contact, manage the flow of information, maintain accurate records, and use your sound procedural knowledge and judgement to ensure tasks are completed to a high standard. This role offers the opportunity to build strong organisational capability in a professional and collaborative team, contributing to operational excellence within a research-focused environment. You will plan and prioritise your work to meet deadlines, resolve routine operational matters, and provide advice and support that contributes to the overall effectiveness of the Centre. As an Indigenous Targeted role, this position forms part of the University’s commitment to increasing Aboriginal and Torres Strait Islander employment and creating a culturally safe and inclusive workplace. This role is open to all applicants. In line with our commitment to Indigenous employment, preference will be given to Aboriginal and Torres Strait Islander candidates where they are suitably qualified.

What success looks like

• Providing quality administrative and operational support to ensure the smooth day-to-day functioning of the work area.
• Responding to enquiries and correspondence, preparing accurate and timely advice and solutions using sound knowledge of processes and systems, and seeking further advice as necessary.
• Providing high-level, comprehensive administrative support in relation to diary, travel, general communications and event coordination for the team.
• Provide meeting coordination and secretariat support in relation to local committees for the work area.
• Gathering and organise data from a range of sources to update databases and systems, and compile reports, charts and documentation to support operational activities.
• Administering purchasing, payments and invoice processing in accordance with University policies and procedures.
• Liaising with internal stakeholders and external suppliers to address facilities matters, office maintenance, and contribute to a clean, safe and well-maintained working environment.
• Developing and maintain productive working relationships across the University.
• Other work activities relevant to the role’s key accountabilities as approved by the Manager and commensurate with the role’s classification level, including participation in special projects, communications, and other broader operational activities as required.

About you

• Certificate III, Certificate IV, Diploma or Advanced Diploma in a relevant field, or an equivalent combination of relevant training and experience.
• Demonstrated experience in business administration within a busy and complex work environment.
• Strong organisational and time management skills, with the ability to prioritise tasks and meet deadlines.
• High level of computer literacy, including proficiency in the Microsoft Office suite.
• Sound numeracy skills and attention to detail to support financial and data-related tasks.
• Well-developed communication and interpersonal skills, with the ability to work collaboratively within a team and build effective working relationships.
• Experience in supporting events and related communications is desirable.

Why work with us

We know our people are what make the University's mission possible. Alongside meaningful work, we offer a range of benefits designed to support you financially, personally and professionally.

• Paid Cultural and Ceremonial Leave: Indigenous employees are entitled to 5 days of paid leave and 10 days of unpaid leave each year to participate in cultural and ceremonial activities and fulfil community obligations.
• Career Development: Access to Indigenous professional and career development programs, including mentoring, leadership programs, and development funding
• Community and Connection: Be part of a vibrant community with opportunities to connect through staff networks (our YURA Network), mentoring, cultural events and professional Development opportunities
• Flexible Work and Exceptional Benefits: Enjoy flexible work arrangements, 17% employer superannuation, Fitness Passport, generous leave provisions, staff discounts and access to a wide range of University facilities and services.

Sponsorship / work rights for Australia

You must have unrestricted work rights in Australia for the duration of this employment to be eligible to apply. Visa sponsorship is not available for this appointment.

Pre-employment checks and declarations

Your employment is conditional upon the successful completion of all pre-employment or background checks required for the role in terms satisfactory to the University. Also, to meet the University’s obligations under the National Higher Education Code to Prevent and Eliminate Gender-Based Violence you will be asked to declare if you have been investigated for, or found to engaged in, sexual harm or gender-based violence in the course of previous employment or in a legal process. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.

EEO statement

At the University of Sydney, our shared values are trust, accountability and excellence and we strive to be a place where everyone can thrive.

We are committed to creating a University community that thrives through diversity and reflects the wider community that we serve.

We deliver on this through our commitment to diversity and inclusion, evidenced by our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People, women, people living with a disability, people from culturally and linguistically diverse backgrounds, and those who identify as LGBTQIA+.

We welcome applications from candidates from all backgrounds.

We are proud to be recognised as an Australian Workplace Equality Index (AWEI) Platinum Employer.

Find out more about our work on diversity and inclusion.

Applications Close

Wednesday 25 November 2026 11:59 PM