Administrative Assistant

Griffith University; Brisbane; On-site; AUD 76,000 - 80,000; Full time

Benefits offered by this job

Learning and development opportunities

Salary packaging options

Leave entitlements

Wellbeing initiatives

Job summary

Griffith University’s Institute for Biomedicine and Glycomics seeks an Administrative Assistant to expertly manage reception, provide high-level administrative support, and coordinate diaries, meetings and HR tasks for senior executives. The role is based at Brisbane South (Nathan) on a 12-month fixed-term contract with a full-time workload.

Your duties include front-desk management, visitor greeting, call handling, and ensuring efficient office operations while contributing to committee support

Qualifications

• Diploma or certificate qualification with relevant work experience or equivalent
• Experience in front desk/reception and managing visitor flows
• Strong organisational and time management abilities
• Experience supporting committees including agendas and minutes

Responsibilities

• Manage Institute reception desk, greet visitors and handle calls
• Provide high-level administrative support to Executive Officer
• Coordinate meetings, events and travel arrangements
• Maintain records, diary management and HR support for staff and students
• Support Institute Committees and reimbursement processes
• Provide back-up support to the Administration team

Skills

Front desk experience

Reception duties

Administrative support

Organisational skills

Time management

Teamwork

Interpersonal skills

Education

Diploma or certificate qualification

Job description

• Primary Location (Campus): Brisbane South (Nathan)
• Employment Type: Full Time
• Department ID: Institute for Biomedicine and Glycomics - IBG
• Appointment Type: Fixed Term

Company Description

Every institution values excellence. What matters most is why.
Griffith was created to be a different type of university. You’ll find we’re about leading research, academic excellence, and the transformative power of education. But what sets us apart is why those things matter and how you’ll achieve them.

Why? Griffith brings together exceptional minds like yours from across the globe and from all walks of life. Here, we do incredible work, questioning and challenging, always in the pursuit of excellence.

Job Description

Griffith University's Institute for Biomedicine and Glycomics brings together Griffith’s formidable strengths in biomedical research. By combining the outstanding discovery and translational research, infrastructure, and training expertise of the Griffith Institute for Drug Discovery, the Institute for Glycomics and biomedical teams from within the former Menzies Health Institute Queensland we will deliver real and immediate impacts locally and globally, transforming the lives of people around the world, especially those in disadvantaged communities.

The Administrative Assistant will be responsible for the efficient and effective daily management of the reception desk, the provision of administrative support to the Institute, and co-ordination of associated office duties ensuring high standard service delivery and outcomes.

Key responsibilities include:

• Manage the Institute reception desk effectively and perform reception duties including; greeting visitors, answering and redirecting all incoming calls, management of key and access card registers and managing entry into the Institute’s car parks.
• Provide high-level administrative support to the Executive Officer including; arranging meetings, events/activities coordination and execution, records management, processing of correspondence and documents, database management and a range of electronic diaries, support with human resource matters such as recruitment and induction of new staff and students.
• Diary management for senior Executives including all meetings and other commitments, arranging conference registrations and travel, if required.
• Provide administrative support to Institute Committees as required.
• Coordinate and submit reimbursement and payment requests and provide ad-hoc support to other members of the Institute as required.
• Provide back-up and support to the Administration team and undertake other duties as required as relevant to the role.

About you
The successful candidate will have completion of a diploma or certificate level qualification with relevant work experience, or an equivalent combination of relevant experience and/or training.

You will also have:

• Demonstrated experience in front desk and reception duties, including greeting visitors, managing incoming calls, maintaining access registers, and overseeing car park entry procedures with professionalism and efficiency.
• Proven ability to provide high-level administrative support.
• Strong organisational and time management skills.
• Experience in committee support, including preparing agendas, taking minutes, and coordinating follow-up actions in a timely and accurate manner.
• Ability to work collaboratively within a team.
• Excellent interpersonal and communication skills, with a customer-focused approach and the ability to liaise effectively with internal and external stakeholders.

What we can offer
This is a fixed term (12 months), full-time position and will be primarily based at Griffith University Brisbane South (Nathan). As Griffith is a multi-site University you may be required to work across other locations. Griffith University’s campuses are located on the lands of the Yugarabul, Yuggera, Jagera, Turrbal, Yugambeh and Kombumerri peoples.

Salary Range
The full-time base salary for a HEW Level 4 is in the range $76,126 - $80,321 per annum, plus 17% employer superannuation. The total package is in the range $89,067 - $93,976 per annum.

Additional Information

Why Griffith?
As a values-led organisation, at Griffith University, we've worked hard to create a dynamic and strong organisational culture. We offer:

• Wide range of Learning and Development opportunities
• Salary packaging options and corporate health discounts
• Generous leave entitlements including leave loading
• Health Safety and Wellbeing initiatives – on campus Gym facilities

Griffith University values diversity, inclusion and flexibility and we encourage Aboriginal and Torres Strait Islander, and people of all backgrounds to apply. For more information please visit our Equity, Diversity and Inclusion page.Our University is committed to fostering a safe, respectful and inclusive community for all. In alignment with the National Higher Education Code to Prevent and Respond to Gender-based Violence (2025), Griffith University includes a declaration as part of the recruitment journey to uphold the values and standards of our community.Griffith University also maintains a strict zero-tolerance policy against all forms of modern slavery. For more information, please refer to Griffith’s Modern Slavery Policy .

Applicants must have unrestricted working rights. Visa sponsorship is not available for this position.

Successful candidates may be subject to a criminal history check.

For further information specifically about this role, please contact Nina Kristensen, Senior Executive Officer, Institute for Biomedicine and Glycomics at [e-mail] .

For further application and recruitment advice, please contact Theresa Burke, Talent Acquisition Partner on [e-mail] .

Closing date: Monday, 23 November 2026 at 11.59pm AEST. All applications must be submitted online.

Please allow at least 1 – 2 weeks from the closing date to expect an application update.