Administration Systems Coordinator

Health; Ipswich City; On-site; AUD 96,000 - 106,000; Full time

Benefits offered by this job

Salary packaging

Up to 12.75% super

Professional development/mentorship

Flexible work options

Employee assistance program (EAP)

Job summary

Queensland Health, through West Moreton Health, is seeking an Administration Systems Coordinator for Oral Health Services in the Ipswich region. You will supervise administrative systems, coordinate resources, and contribute to service planning and improvement, partnering with senior leaders to deliver high-quality care.

The role requires strong leadership, data analysis, and knowledge of records management and privacy legislation, with a focus on effective resource distribution and quality

Qualifications

• Demonstrated understanding of policy frameworks and waiting list guidelines.
• Ability to analyse data, reports and feedback for QA and improvement.
• Proven leadership, negotiation and interpersonal skills.
• Ability to lead, motivate and resolve conflicts over priorities and resources.
• Experience with records management and privacy legislation.

Responsibilities

• Supervise and coordinate administrative systems for Oral Health Services.
• Coordinate administration resources in line with strategic and clinical service plans.
• Lead and develop administrative teams and perform performance reviews.
• Collaborate with the leadership team and contribute to continuous improvement.

Skills

Policy frameworks

Data analysis

Leadership

Communication

Change management

Tools

ISOH

BTS

DSS

QHERS

S4HANA

MS Office (Word, Excel)

Job description

# Administration Systems Coordinator**Queensland Health** (Organisation site) Ipswich**Join a dynamic team and play a key role in the delivery of high-quality Oral Health services across West Moreton Health**This position supervises and coordinates administrative systems for Oral Health Services within the West Moreton Hospital and Health Service. Coordinate and effectively manage administration resources for Oral Health in line with the Service’s strategic plan and the clinical service plan for Oral Health.Temporary Full-time opportunity until 30 April 2027!## Job details| | || --- | --- || Position status | Fixed Term Temporary || Position type | Full-time || Occupational group | Administration || Classification | AO4 || Workplace Location | Brisbane - West,Ipswich region || Job ad reference | QLD/WM692605\\_09 || Closing date | 29-Sep-2026 || Fortnightly salary | $3693.60 - $4069.10 || Job duration | until 30/04/2027 || Contact person | Ash Norris || Contact details | 0431424024 Access the National Relay Service |**About West Moreton Health**West Moreton Health is one of Queensland's most diverse and rapidly evolving health services, delivering health care to over 300,000 people across Ipswich, Boonah, Gatton, Laidley, and Esk.We provide preventative and primary healthcare services, ambulatory services, acute care, sub-acute care, oral health, mental health and other specialised services, including prison and youth detention health services, and alcohol and other drugs services to the region.At West Moreton Health, our employees apply our shared values to every aspect of their work. This helps make sure our workplaces are effective, inclusive and empower our employees to reach our goals.As a Child Safe Organisation, at West Moreton Health:* We prioritise children and young people being seen, heard, and safe in every interaction.* We create inclusive environments where the voices and needs of children and young people are valued and respected.* We believe safeguarding is shared responsibility, upheld by every member of our organisation.Come and join a connected team of over 6,000 professionals delivering compassionate, community-based care across the West Moreton region.**What it's like to work with us | West Moreton Health****What we're looking for**Our ideal candidate will be someone who can demonstrate the following:* Well-developed understanding of the policy frameworks, waiting list guidelines, and standard range of treatment for public dental care in Queensland and effectively distribute available resources to maximise care to the community.* Ability to use data, reports, and feedback to identify areas for improvement and plan, implement and evaluate Quality Improvement activities that deliver meaningful improvements for patients and staff.* Leadership, negotiation, communication, and interpersonal skills to effectively lead and motivate others to resolve conflicts over priorities and resources. This includes change management skills appropriate to a Leader of Others in an environment of significant growth and evolution.* Ability to work as an effective member of the leadership team.* Able to effectively deliver and receive feedback, coach and develop high performing teams and implement supportive performance improvement strategies.* Demonstrated ability to prioritise and organise workloads, meet competing demands and act in a timely and responsive fashion to emerging and ongoing challenges.* Well developed skills in the use of ISOH, BTS, DSS, QHERS, S4HANA, Microsoft Office applications including Word and Excel and the ability to effectively use or learn to use information communication and technology applications relevant to Oral Health* Knowledge of records management and privacy legislation, standards, policy and procedure and the ability to apply such knowledge**Mandatory Requirements*** Vaccinated against, and remain vaccinated against, certain vaccine preventable diseases (VPD) as outlined in the Health Employment Directive NO. 01/16 (PDF)**Why choose us*** Purposeful work that makes a meaningful impact in one of Queensland's fastest-growing regions.* Professional development including mentorship, paid study leave, simulation training and research opportunities.* Career pathways with support to step into senior roles and leadership.* Wellbeing supports including peer networks, flexible work options, EAP and dedicated mental health programs.* Competitive benefits including salary packaging and up to 12.75% super.* A lifestyle you'll love in a region that blends rural charm, natural beauty and city convenience.**To apply**For further information regarding this role, please download and read the attached Role Description and Information Packages. You will need to submit your Cover Letter, CV or Resume, including the names and contact details of two referees and a short response (maximum 1-2 pages) on how your experience, abilities, knowledge and personal qualities are relevant to the role.*Applications to remain current for a period of 12 months and may be used to fill a similar vacancy.***Aboriginal and Torres Strait Islander people are strongly encouraged to apply for all West Moreton Health vacancies.**## Further informationWe are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.## DocumentsBefore applying for this vacancy please ensure you read the documents below.* WM692605\\_09 Administration Systems Coordinator\\_RD (PDF) Joining the West Moreton Health Community (PDF)* Return to jobs