Administration Support

Department of Education Victoria; Rural City of Mildura; On-site; AUD 65,000 - 85,000; Full time

Job summary

Department of Education Victoria – Koorlong VIC is seeking an education support class administrator to manage office duties and support classroom activities. The role involves clerical tasks, data entry, reception support and coordination within the school’s administrative team.

Applicants should have experience in office leadership and a sound understanding of HR and financial records systems, with strong organizational and communication skills.

Qualifications

• Experience leading an office team and directing staff.
• Knowledge of HR and financial management records systems.
• Knowledge of financial management legal requirements and reporting.
• High level organizational skills and ability to prioritise.
• Strong written and verbal communication skills.

Responsibilities

• Undertake clerical and keyboard duties in support of the school administration function.
• Provide document preparation support.
• Maintain, enter and retrieve data from the schools computer system.
• Perform reception duties, including screening visitors and arranging interviews.
• Prepare straightforward correspondence according to school procedures.

Skills

Office leadership

HR & financial records

Financial compliance knowledge

Organizational skills

Written and verbal communication

Tools

School data systems

Job description

Department of Education Victoria – Koorlong VIC

2d ago , from Department of Education & Training Victoria

Koorlong Primary School is a fantastic school which has high expectations of students, parents and teachers in both behaviour and learning. We aim to have fun, be safe and show respect at all times. We have outstanding teachers at our school. We teach each child from their point of need, so they have the chance to grow and develop into someone who can positively contribute to society. The school is situated on the outskirts of Mildura in the small satellite township of Koorlong. Currently the school has 55 students. three full time Teachers, two part time Education Support staff and a Principal. Specialist subjects include Physical Education and Sport, Art, Drama, Science, Music and MARC Van (library van). Data from the Parent Opinion Survey shows: Overall Parent Satisfaction is 98.5% State school average is 81.8%. School values of Respect, Fun and Safety are considered vital for the school community to grow and develop together. A visit to the school and discussion with the Principal is highly recommended.

This position is mostly administration office work. Integration classroom work will be a consideration for the right applicant. Please do not apply for this position if you are soley interested in classroom integration work.

Selection Criteria

• SC1 Demonstrated capacity to lead an office team, including capacity for directing the work of others.
• SC2 Demonstrated knowledge and experience in respect to human resource and financial management records systems.
• SC3 Sound knowledge of financial management legal requirements and practices, including the capacity to produce reports and provide advice in respect to those reports.
• SC4 High level organizational skills, including the capacity to prioritise work flows.
• SC5 High level written and verbal communication skills.

Role

[Attendance requirement for this position]

An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.

An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.

Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).

A role at this range may include:

• Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.
• Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
• Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.
• Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.

An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialisedstudent/teacher support tasks, or technical tasks as experience in the role is gained.

Responsibilities

• Undertake clerical and keyboard duties in support of the school administration function.
• Provide document preparation support.
• Maintain, enter and retrieve data from the schools computer system.
• Perform reception duties, including the screening of visitors to the school, and arrange interviews as required.
• Prepare straightforward correspondence according to school procedures (e.g. sending out form letters).
• Prepare inventories, requisitions and uncomplicated documents.
• Maintain and update basic written records.
• Obtain basic data or factual information from given sources, e.g. books, reports, manuals, catalogues, tables, forms, etc.
• Check for simple inaccuracies in forms and correspondence such as spelling, punctuation and spacing.
• Make less complex routine entries in records, e.g. stock movement; file movement, accounts, leave.
• Make appointments and maintain diary records.
• Select and use equipment in accordance with school procedures and manufacturer's instructions.
• Receive enrolment documentation and record data.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Diversity and Inclusion

The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces.It is our policy to provide reasonable adjustments for staff with disability (seeWorkplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via*******@education.vic.gov.au

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

https://www2.education.vic.gov.au/pal/child-safe-standards/policy

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees,including those who work in Victorian Government Schools. Information on the department values is available at:

https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

Other Information

• All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
• Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
• A probationary period may apply during the first year of employment and induction and support programs provided.
• Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

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