Administration Services Manager, Trauma & Orthopaedics Ops

Liverpool University Hospitals Nhs Foundation Trust; Sydney; Hybrid; AUD 103,000 - 114,000; Full time

Benefits offered by this job

12% superannuation

Annual leave loading

Job summary

NSW Trustee and Guardian is seeking a Senior Client Service Officer (Client Establishment) to join the Estate Planning and Administration division. The role handles a high volume of inquiries for new estate, trust, and Power of Attorney matters, performing investigations and data entry across NSWTG systems.

You’ll mentor junior staff, collaborate with legal and professional teams, and provide guidance to ensure high-quality customer outcomes in a fast-paced environment.

Qualifications

• Strong financial acumen
• Initiative and problem-solving skills
• Ability to prioritise work and meet deadlines
• Excellent interpersonal and communication skills
• Team collaboration and mentorship capabilities

Responsibilities

• Processing applications, undertaking complex investigations, coordinating documentation, and data entry into NSWTG systems.
• Interpretation of complex Wills and relevant legislation.
• Collaborating with legal and professional services to achieve quality outcomes for customers.
• Reviewing complex matters and substantial complaints, escalating when guidance is required.
• Attending to transactional and minor accounting work.
• Providing mentorship and coaching to junior staff within the team.
• Answering enquiries by phone, email, mail and in person.
• Providing general information about NSWTG processes and requirements.

Job description

Senior Client Service Officer (Client Establishment) - Estate Planning and Administration

Parramatta NSW Department of Communities and Justice

Posted today

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Job Description

Senior Client Service Officer (Client Establishment) – NSW Trustee and Guardian

• Ongoing full-time vacancy. 35 hours per week.
• Location: This role is based in Parramatta. This role has the option, after three (3) months of employment for a hybrid working arrangement, working from home up to two (2) days per week, subject to business requirements.
• Clerk Grade: Level. Base salary $102,936 p.a. to $113,579 p.a. plus 12% superannuation and annual leave loading.

About us
At NSW Trustee and Guardian our purpose is to support the rights, welfare, and interests of the people of NSW. The agency supports the NSW Trustee, the Public Guardian and the Commissioner of Dormant Funds to carry out their statutory functions. We do this by providing a range of customer-centred services, including Will-making, trustee, financial management and guardianship services, including some for the state’s most vulnerable people.

We support over 50,000 customers annually and manage almost seven billion dollars in customer assets. A NSW government agency within the Communities and Justice Portfolio, our services help support and protect people at critical moments in their lives.

Our commitment to diversity
Our workplace reflects the diverse community we serve. We encourage applications from all backgrounds, experiences, and abilities. This includes women, people with disability, Aboriginal and Torres Strait Islanders, the LGBTQIA+ community and people from culturally diverse backgrounds.

About the team
The Estate Planning and Administration division is responsible for delivering NSW Trustee and Guardian’s commercial services in Will making, as trustee, attorney, and as administrator/executor of deceased estates.

The teams administer assets in accordance with the functions and obligations under the relevant legislation and makes legal decisions within legal frameworks and NSWTG’s prescribed delegations. The division delivers high-quality service using a customer-centred approach and is delivered by:

• Trust and Powers of Attorney administration
• Intestate, Life Estates and Crime Confiscation/Civil Forfeiture administration
• Wills and Estate Planning

About the role
The Senior Client Service Officer role within the Client Establishment team is part of the frontline team handling a wide variety of enquiries from customers, stakeholders and members of the public for all new estate, trust and Power of Attorney (POA) matters. This is a fast-paced role where the Senior Client Service Officer is required to manage a large volume of inbound correspondence, make appropriate investigations and work on a large cohort of complex matters at various stages of the establishment process at any one time.

You will also support the Principal Client Service Officer, guide Client Service Officers, collaborate with specialist teams and be willing to lead the Client Establishment team when required.

This is an exciting opportunity that will see you:

• Processing applications, undertaking complex investigations, co-ordinating the request for documentation and data entry into NSWTG systems.
• Interpretation of complex Wills and other legal documents and relevant legislation.
• Working closely with legal and professional services and subject matter experts to achieve quality outcomes focused on customer needs.
• Review and resolve complex matters and substantial complaints, escalating matters requiring higher-level guidance, intervention or approval as appropriate.
• Attending to transactional and minor accounting work.
• Providing mentorship and coaching to junior staff within the team.
• Answering enquiries over the phone, via email, mail and face to face relating to the establishment of complex estates, trusts, and POA matters.
• Providing general advice to members of the public and other stakeholders about NSWTG processes and requirements.

About you
Applications are encouraged if you demonstrate the following skills, knowledge, and experience:

• Strong financial acumen, initiative and problem-solving skills, coupled with a demonstrated ability to prioritise work and meet deadlines.
• Understanding of, or willingness to acquire knowledge of the procedures and practices specific to administration of Estates, Trusts and Powers of Attorney
• Understanding of, or willingness to acquire knowledge of the personal trustee industry in the administration of Estates, Trusts and Powers of Attorney matters
• Understanding of, or willingness to acquire understanding of relevant legislation including NSW Trustee and Guardian Act, Succession Act, Probate and Administration Act and Trustee Act or evidence of having worked in a highly regulated environment.
• Excellent interpersonal, customer service, communication and collaboration skills that will allow you to build and develop working relationships and open channels of communication across all teams in the Estate Planning and Administration division, other NSW Trustee and Guardian divisions and external stakeholders
• An ability to be a flexible and adaptable individual who is willing to rotate across all teams within Estate Planning and Administration division to ensure optimum service is delivered to customers.

This is an opportunity to contribute to a service with genuine community impact, broaden your expertise across complex client matters and take the next step in your client service career. You will work with experienced colleagues and specialist teams in an environment that values integrity, inclusion, accountability and continuous improvement.

If this sounds like you, we would love to hear from you.