Administration Officer (532516)

Department of Health, Tasmania; City of Burnie; On-site; AUD 73,000 - 80,000; Part time

Job summary

A regional health department in Burnie, Tasmania is seeking a detail-oriented Administration Officer to work part-time with the Sexual Assault and Forensic Examination (SAFE) Team. This newly created position involves managing documentation and providing frontline customer service. Ideal candidates will have strong organizational skills and excellent communication abilities, and support critical healthcare functions in the community.

Benefits

Professional development and accelerated pathways

Range of leave entitlements, including study leave

Fitness Passport access to fitness facilities

Qualifications

• Detail-oriented with strong organization skills.
• Ability to communicate effectively in written and verbal forms.
• Familiarity with Microsoft Office applications.

Responsibilities

• Provide frontline customer service to support the SAFE team.
• Manage correspondence, filing systems, and maintain accurate records.
• Assist with data entry and report preparation.

Skills

Strong organisational skills and attention to detail

Excellent written and verbal communication abilities

Proficiency in Microsoft Office applications

Customer service experience, preferably in healthcare or government

Ability to handle confidential information with discretion

Previous administration experience

Job description

Join our supportive team in North West Tasmania and make a real difference in healthcare administration. We're seeking a detail-oriented Administration Officer to work part-time with our Sexual Assault and Forensic Examination (SAFE) Team. If you’re looking for an amazing opportunity in this newly created position, we’d love to hear from you. Bring your administrative skills to a role where every day contributes to better healthcare outcomes for our community.

About The Opportunity

This permanent part-time role is a valuable role while contributing to essential healthcare services across our North West region. You’ll work alongside experienced professionals who value collaboration and continuous learning. Our team values respect, inclusivity, and professional growth. You’ll receive comprehensive training, ongoing support, and opportunities to develop your skills in the healthcare sector.

What We’re Looking For

• Strong organisational skills and attention to detail
• Excellent written and verbal communication abilities
• Proficiency in Microsoft Office applications
• Customer service experience, preferably in healthcare or government
• Ability to handle confidential information with discretion
• Previous administration experience welcomed but not essential

What You’ll Do

• Provide frontline customer service to support the SAFE team and other healthcare staff
• Manage correspondence, filing systems, and maintain accurate records
• Support patient documentation processes in accordance with the SAFE requirement for forensic documentation management
• Assist with data entry and report preparation
• Coordinate the SAFE roster
• Assist the SAFE team to coordinate the policy review process
• Support administrative functions across the hospitals and primary care services
• Handle phone inquiries and general office duties

Details of appointment

Permanent, part time, day worker position, working 22.8 hours per fortnight, commencing from as soon as you can join us. *notwithstanding hours to be negotiated with the successful applicant.
Applicants should note that, for a period of twelve months from the date of publication, this selection process may be used to fill subsequent or similar full time, part time, and casual vacancies.

Salary

$73,811 to $79,779 per annum (Pro rata). Our Employer 12% superannuation contribution is on top of this amount. Salary range is in accordance with Public Sector Union Wages Agreement 2022.

Benefits available to eligible candidates

• Professional development and accelerated pathways.
• A range of leave entitlements, including study leave and Professional Development Support.
• Fitness Passport – You, and your family can access 40+ fitness facilities across Tasmania for just $14.50 per week per person, or $28.05 for a family.

More information about our Employee Benefits can be found here.

Eligibility

Please refer to the Application Guide for more information of pre-employment check.

Download the Statement of Duties and any Associated Documents

We encourage you to review the Statement of Duties, Applicant Guide, prior to applying for an overview of the duties, program, selection process and application guidance.

Statement of Duties:
Administration Officer (NWRH & MCH) Band 3 (July 2023) CSU.docx

Application Guide:
`Department of Health – Applicant Guide Sep 2024.docx`

How to apply

Apply Online. Please click the "Apply" button on this screen to ensure that important questions about you are answered. You will be prompted to complete a 1-2 page application detailing your experience, skills and knowledge as they relate to the attached Statement of Duties. A separate statement addressing the selection criteria in the Statement of Duties is not required.

For more information

Applicants who require further information are encouraged to contact the Contact person for detailed information about the vacancy.

Attention: Ruth King
Director of Nursing and Midwifery
Phone: [phone]
Email: [e-mail]

What it is like working at the Department of Health?

Compassion, Accountability, Respect, Excellence are the key values to work in Department of Health. Listen to some of the lived experiences from within the department through some of our wonderful staff and hear about their journey in relocating to Tasmania! Respecting diversity is the foundation of everything that Department of Health does. This allows us to instil trust and collaborate through honest and fair communication and helps cultivate an environment of growth and innovation. We strongly encourage applicants from key communities including Aboriginal and Torres Strait Islanders, LGBTIQA+ people, and people living with disabilities.