Administration Officer

Eagers Automotive Limited; Ipswich City; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Health & wellness discounts

Employee Assistance Program

Novated leasing options

Special pricing on car purchases and ~

Job summary

BYD Ipswich is seeking an organised and detail-oriented Administration Officer to support our busy team. You will handle a range of administrative tasks, ensure accurate documentation, records and vehicle inventory, and assist with accounts and invoicing.

A proactive, proactive approach and strong communication are essential. You will work closely with sales and management to keep dealership operations running smoothly, across registrations, stock control, and customer/supplier communications.

Qualifications

• Experience in administration, preferably in automotive industry.
• Strong organisational skills with attention to detail.
• Experience with stock control, inventory management or vehicle administration is highly regarded.
• Excellent communication and interpersonal skills.
• Ability to manage competing priorities and meet deadlines.
• Proactive approach and positive attitude.

Responsibilities

• Process vehicle sales and delivery documentation.
• Manage registrations, compliance and related paperwork.
• Maintain accurate dealership records and databases.
• Assist with accounts administration and invoice processing.
• Coordinate customer and supplier communications.
• Provide general administrative and reception support.
• Manage vehicle stock control, including receipting, stock movements and inventory records.
• Collaborate with sales and management to ensure smooth operations.

Skills

Administration experience

Organisational skills

Stock control / inventory management

Communication & interpersonal skills

Prioritisation & multi-tasking

Proactive attitude

Job description

BYD Ipswich represents one of the world's fastest-growing automotive brands, specialising in innovative electric vehicles and exceptional customer experiences. As our dealership continues to grow, we are seeking an organised and detail-oriented Administration Officer to support our busy team.
This is an excellent opportunity for someone who enjoys variety in their day, takes pride in accuracy, and thrives in a fast-paced environment.

About the Role

As an Administration Officer, you will play an important role in supporting the day-to-day operations of the dealership. You will work across a range of administrative functions while ensuring documentation, records and vehicle inventory are maintained accurately.
Key responsibilities include:

• Processing vehicle sales and delivery documentation
• Managing registrations, compliance and related paperwork
• Maintaining accurate dealership records and databases
• Assisting with accounts administration and invoice processing
• Coordinating customer and supplier communications
• Providing general administrative and reception support
• Managing vehicle stock control, including vehicle receipting, stock movements and inventory records
• Working closely with the sales and management teams to ensure smooth dealership operations

About You

To be successful in this role, you will have:

• Previous administration experience, ideally within the automotive industry
• Strong organisational skills and exceptional attention to detail
• Experience with stock control, inventory management or vehicle administration highly regarded
• Excellent communication and interpersonal skills
• The ability to manage competing priorities and meet deadlines
• A proactive approach and positive attitude

Why Join BYD Ipswich

BYD Ipswich is an exciting and growing dealership that offers the opportunity to be part of the future of automotive retail. You'll join a supportive team environment where your contribution is recognised and valued.

• Unlock exclusive discounts that support your health and wellbeing, from fitness memberships to insurance savings.
• Access confidential support through our Employee Assistance Program, ensuring your peace of mind.
• Enjoy flexible salary packaging options, including novated leasing for your next vehicle.
• Take advantage of special pricing when purchasing your next car, plus ongoing savings on servicing.

We are committed to helping our people build rewarding careers through ongoing training and professional development. As part of the largest and most admired automotive network in Australia, you'll have access to long-term career opportunities across a diverse range of brands and businesses.