Administration Officer

Flying Doctor; Darwin; On-site; AUD 55,000 - 65,000; Part time

Benefits offered by this job

Salary packaging options

Meal & entertainment benefits

Job summary

Flying Doctor in Darwin seeks a part-time administrative officer to support the Clinical Leadership team in coordinating meetings, travel, and training, while ensuring accurate records and effective communications. The role emphasizes confidentiality, organisation, and proactive support across aeromedical services.

You will work independently within a fast-paced environment, engaging with a diverse group of stakeholders and contributing to quality patient care support across remote communities.

Qualifications

• Experience providing professional clerical, secretarial or business support services.
• Proficiency with Microsoft Office 365 and ability to learn new systems.
• Excellent written and verbal communication with diverse stakeholders.

Responsibilities

• Provide administrative support to the Clinical Leadership team.
• Coordinate meetings, calendars, training bookings and travel arrangements.
• Maintain accurate records, documentation and meeting minutes.
• Support rostering, communications and clinical projects across the team.
• Provide administrative and document management support using Microsoft Office and RFDS systems.
• Support internal communications and administrative processes across the Clinical Leadership team.
• Assist with projects, committees and working groups including agenda preparation and minute taking.

Skills

MS Office 365

Communication skills

Confidentiality

Organisational skills

Prioritising

Stakeholder engagement

Independent work

Team collaboration

Education

Certificate 4 in Business Administration

Tools

Microsoft Office 365

Job description

• Share this content on your favourite social media platform:
• Join an innovative team in this new role at Australia’s most reputable charity!
• Part-time position located in Darwin
• Generous remuneration and salary packaging benefits

About the Royal Flying Doctor Service South Australia / Northern Territory (RFDS SA/NT)

We are one of Australia’s most trusted and respected health and aeromedical service providers, delivering essential care to people across remote, rural and regional communities throughout South Australia and the Northern Territory.

As part of our ongoing strategic and operational activities within the Northern Territory, we are focused on strengthening our workforce and enhancing capability across the region.

Our five-year Strategic Plan prioritises building innovative, responsive and better-connected services that improve health and wellbeing outcomes for all Australians. You can watch stories about our people, patients and the communities we serve at rfdsnt.com.au

About this Opportunity

Join RFDS SA/NT in a pivotal administrative support role, working closely with the Clinical Leadership team across Darwin and Gove to help deliver high-quality aeromedical services. This diverse and fast-paced position provides essential coordination and business support, including managing schedules, meetings, training activities, communications, records management, and stakeholder engagement. You will play a key role in supporting clinical leaders and frontline teams, contributing to the smooth operation of aeromedical and transport care services while fostering collaboration, maintaining quality standards, and supporting initiatives that improve patient care across rural and remote communities.

Key responsibilities include:

• Provide administrative support to the Clinical Leadership team.
• Coordinate meetings, calendars, training bookings and travel arrangements.
• Maintain accurate records, documentation and meeting minutes.
• Support rostering, communications and clinical projects across the team.
• Provide high-quality administrative and document management support using Microsoft Office and RFDS systems.
• Support internal communications, records management and administrative processes across the Clinical Leadership team.
• Provide administrative support for projects, committees and working groups, including meeting coordination, agenda preparation and minute taking.

About You

You are a highly organised and proactive administrator with experience providing professional clerical, secretarial or business support services. Confident using Microsoft Office 365 and other business systems, you can manage competing priorities, maintain confidentiality, and deliver high-quality work in a fast-paced environment. You are an effective communicator with strong attention to detail, a positive attitude, and the ability to work both independently and collaboratively to support team success.

To be successful, you will bring:

• Strong proficiency in Microsoft Office 365 and the ability to quickly learn new systems.
• Excellent written and verbal communication skills, with the ability to engage effectively with a diverse range of stakeholders.
• High level of professionalism, discretion and confidentiality, with the ability to exercise sound judgement, tact and initiative.
• Strong organisational skills with the ability to prioritise workloads, manage competing demands and consistently meet deadlines.
• Experience in the performance of a clerical or secretarial support service.
• Strong interpersonal skills with a natural ability to engage effectively with people from diverse backgrounds.
• Professional, self-motivated, and confident in taking responsibility and working independently.
• Commitment to delivering high-quality, accurate outcomes with strong attention to detail and a customer-focused mindset.

The following will be highly regarded:

• Certificate 4 in Business Administration or equivalent
• Advanced Microsoft Office skills (Word, Outlook, Excel and PowerPoint) with strong overall digital and technology proficiency.

As part of our team, you will be supported to achieve your best while contributing to meaningful work that makes a real difference.

We offer:

• Generous salary packaging options (up to $15,899 + $2,650 meal & entertainment)

For a confidential discussion about the role, please contact Elizabeth Ferrier, Aeromedical Nursing Director NT on 0407 537 185.

Applications close at 11:59pm on 16th November 2026.

Please note, we reserve the right to appoint to the position before the published closing date.Interested applicants are encouraged to apply as early as possible!

The Royal Flying Doctor Service is an equal opportunity employer that fosters a positive culture andoffers a diverse, safe and supportive work environment. Aboriginal and Torres Strait Islander Applicants are encouraged to apply