Administration Officer

Department of Education; Ballarat; On-site; AUD 60,000 - 80,000; Full time

Job summary

A reputable government department seeks an Administration Officer in Ballarat to provide administrative support and ensure effective operations across the area. The ideal candidate will demonstrate strong organizational skills, discretion, and the ability to manage relationships effectively. This ongoing full-time role starts in January 2026 and promotes a collaborative working environment.

Qualifications

• Proven administration experience in a similar role.
• Demonstrated ability to work independently and collaboratively.
• Strong communication skills both verbally and in writing.

Responsibilities

• Provide administrative services to Area staff.
• Coordinate office and facilities management.
• Handle records management and general administration tasks.

Skills

Planning, organisation and attention to detail

Relationship building

Initiative and accountability

Verbal and written communication

Education

Relevant administration experience

Job description

About the Role

The purpose of the Administration Officer role is to provide administrative services to Area staff. The Administration Officer, under the direction of the Manager, Planning and Implementation, will work closely with other staff performing administrative functions and in liaison with the School Improvement Project Support Officer to ensure required supports are provided across the Area.

Work Type

This role is a Ongoing - Full Time, position commencing ideally early January 2026.

Location

Ballarat Regional Office

Attributes

The role is critical to the effective operations of the Area. It will involve periods of sustained independent work, as well as frequent and varied contact with Department employees and members of the community. The role demands flexibility and the ability to work in a highly collaborative and supportive way with all other staff. The Administration Officer will demonstrate discretion, integrity and initiative in the performance of their tasks, which include :

• Leading the support for office / facilities management, including fleet services.
• Records management, including administration of Area Sharepoint sites.
• Procurement, including hospitality, travel, office supplies and general invoice processing.
• General administration support including reception, meeting and event coordination.
• Management and triaging of Area inbox.
• Program administration support.

Capabilities

• Planning, organisation and attention to detail
• Relationship building
• Initiative and accountability and self management
• Verbal and written communication

Qualifications and Experience

• Relevant administration experience

How to Apply

Applicants are required to submit a CV and cover letter (max. 2 pages for cover letter) which summarises their skills, relevant experience and suitability to the role.

About the Department

The department provides a wide range of learning and development support and services. The department provides policy leadership, plans for the future of education in Victoria and leads key cross-sector collaboration. The department plays an important system steward role by providing support, guidance, oversight and assurance across early childhood and school education systems, as well as directly providing school education and 50 new early learning centres.

About the Division

The Schools & Regional Services group is responsible for implementing government learning and development strategies through networks of government schools and early childhood providers. Multi-disciplinary teams work collaboratively across the Area to :

• deliver high quality education and early childhood services that are responsive to local needs
• improve early childhood service and school outcomes and performance across the Area.

Further Information

For more details regarding this position please see attached position description for the capabilities to address in application.

The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page

Applicants requiring adjustments can contact the nominated contact person.

Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au.

For further information pertaining to the role, please contact Karlina Anderson, Planning and Implementation Manager via [phone] or [e-mail]

Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.

Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g large print) due to any viewing difficulties or other accessibility requirements.

Applications close 11 : 59pm on Wednesday 3rd of December.