Administration /Enrolment Officer

Government schools; Geelong; On-site; AUD 40,000 - 55,000; Full time

Job summary

Bacchus Marsh Primary School is seeking an Education Support class member to operate under guidelines and school policy, coordinating support staff and educational programs. The role involves assisting teachers, data management and enrolment coordination within a busy school office.

The position supports educational services to students while not performing teaching duties, with potential to take on coordination tasks as experience grows. A proactive, collaborative approach is essential.

Qualifications

• Experience performing duties within established guidelines and frameworks, and coordinating support for work functions.
• Ability to work collaboratively in a team environment.
• Strong communication skills, both oral and written, in a team setting.
• Technical knowledge relevant to CASES 21 and Compass systems.

Responsibilities

• Provide routine clerical or other administrative support: front desk enquiries, mail deliveries, stock control, meetings coordination, and processing standard paperwork.
• Maintain and retrieve data in school IT systems for student, staff and school records.
• Maintain and update office records, diaries and basic written records.
• Oversee enrolments and communicate important dates to parents, liaising with the Principal.
• Prepare internal and external communications as per school procedures (letters, newsletters).
• Source data from the provided sources to support school administrative functions.
• Coordinate delivery of administrative services within the school.

Skills

Guidelines compliance

Team collaboration

Communication

CASES 21

Compass

Enrolments support

Professional learning

Reception admin

Job description

SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.

SC2 Demonstrated capacity to work and collaborate with others in a team environment.

SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.

SC4 Possess the technical knowledge and expertise relevant to the position, in particular CASES 21 and Compass.

SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area with a strong focus on enrolments.

SC6 A commitment to professional learning and growth for both self and others.

SC7 Demonstrated experience in reception, administration and finance while prioritising evolving needs within a busy work environment.

Selection Criteria

SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.

SC2 Demonstrated capacity to work and collaborate with others in a team environment.

SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.

SC4 Possess the technical knowledge and expertise relevant to the position, in particular CASES 21 and Compass.

SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area with a strong focus on enrolments.

SC6 A commitment to professional learning and growth for both self and others.

SC7 Demonstrated experience in reception, administration and finance while prioritising evolving needs within a busy work environment.

Role

An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.

An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.

Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).

A role at this range may include:

• Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.
• Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
• Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options.

An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialisedstudent/teacher support tasks, or technical tasks as experience in the role is gained.

Responsibilities

• Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork
• Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records
• Maintain and update office records, diary records, and basic written records
• Overseeing and managing enrolments, including communicating important dates and timelines to parents/carers and liaising with Principal throughout the process
• Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters)
• Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.
• Coordinate the delivery of administrative services within the school
• In consultation with the principal, determine and manage work priorities within the school office
• Develop and implement strategies to ensure effective administration procedures
• Coordinate the implementation of requisitioning, purchasing and issuing procedures
• Manage client reception and office operations
• Liaise with school staff in regard to support requirements
• Supports the first aid facilities and assists in delivering first aid to students

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Diversity and Inclusion

The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces.It is our policy to provide reasonable adjustments for staff with disability (seeWorkplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via*******@education.vic.gov.au

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

https://www2.education.vic.gov.au/pal/child-safe-standards/policy

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees,including those who work in Victorian Government Schools. Information on the department values is available at:

https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

Other Information

• All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
• Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
• A probationary period may apply during the first year of employment and induction and support programs provided.
• Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at https://www2.education.vic.gov.au/pal

Conditions of Employment

• All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
• Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
• A probationary period may apply during the first year of employment and induction and support programs provided.
• Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at https://www2.education.vic.gov.au/pal

Location Profile

Bacchus Marsh Primary School's purpose is to provide, in a nurturing environment, a quality education that challenges all students to attain their highest potential academically, socially and emotionally, creatively and physically. BMPS encourages students to respond to high expectations, to work effectively with others, and acknowledges that students learn best when they have confidence in their own abilities and a sense of personal efficacy. At Bacchus Marsh Primary School we balance explicit instructional practices across literacy and numeracy with opportunities to apply knowledge and skill through inquiry based learning. Our school community is committed to the values of Respect, Learning, Kindness and Teamwork. Our vision is to develop self-sustaining, life-long learners in a recognised centre of educational excellence. Bacchus Marsh Primary School offers a genuinely broad curriculum, offering our students access to a wide range of specialist programs including, Visual Art, Music/Performing Arts, PE, Kitchen, Garden, Mandarin Chinese, Design Thinking and Science. We are proud of our Stephanie Alexander inspired Kitchen-Garden program and the broader connections to our community that this facilitates.

Our key curriculum emphasis is on the development of literacy and numeracy within a Positive Education wellbeing framework, supported by trauma informed practices.

Celebrating 175 years of continuous education in 2025, Bacchus Marsh Primary School has a proud history as the oldest still operating government primary school in Victoria.

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