Administration Coordinator

WorkSafe Victoria; Geelong; Hybrid; AUD 94,000; Full time

Job summary

A government safety organization is seeking a proactive Administration Coordinator in Geelong to support the Head of Prevention, Strategy and Planning. The role involves high-level administrative assistance, managing correspondence, and coordinating stakeholder events. The ideal candidate has strong organisational skills, attention to detail, and experience in similar roles. This full-time, hybrid position offers a salary of $93,017.00 per annum plus superannuation. Applications close on January 22, 2026.

Benefits

12% superannuation

Qualifications

• Proven experience in a similar administrative or coordination role, at a mid-level.
• Strong organisational and time management skills.
• High attention to detail with the ability to manage competing priorities.
• A proactive, solution-focused mindset with a collaborative approach.

Responsibilities

• Provide high level administrative assistance to the Head of Prevention, Strategy and Planning.
• Coordinate and support stakeholder events and forums with both internal and external stakeholders.
• Develop processes to support continuous improvement of our administrative support.

Skills

Administrative support skills

Organisational skills

Time management

Attention to detail

Written communication

Verbal communication

Job description

Administration Coordinator

• $93,017.00 per annum + 12% superannuation
• Full Time, fixed term opportunity until April 2027
• Wadawurrung Country / Geelong based role (hybrid model, workfrom home,3 days a week in office)

About the role

We are seeking a proactive and highly organised Administration Coordinator to support the Head of Prevention, Strategy and Planning and support the smooth day to day operations of the broader team in this fixed term opportunity until April 2027. This role is ideal for someone who enjoys juggling priorities, supporting others and bringing structure and efficiency to a busy environment.

As the Administration Coordinator, you will be a key point of contact, providing high quality administration and coordination support to the Prevention, Strategy and Planning Division within Health & Safety. You’ll work closely with internal stakeholders, manage processes, and ensure administration functions run seamlessly.

Key accountabilities

• Provide high level administrative assistance to the Head of Prevention, Strategy and Planning including effective management of their diary and managing correspondence and incoming information.
• Provide high level business support to the Prevention, Strategy and Planning Division including meeting coordination, drafting, co-ordinating, finalising, formatting and supporting the development and distribution of documents, and compiling and distributing regular communications such as monthly activity reports as required.
• Coordinating and supporting stakeholder events and forums with both internal and external stakeholders, including scheduling, administrative arrangements, assisting with preparation of papers, minute taking, and liaising with people in very senior roles as required.
• Finance support in relation to completing invoice processing and raising purchase requisitions in a timely manner.
• Develop processes to support continuous improvement of our administrative support to managing issues across the Prevention, Strategy and Planning Division
• Support effective document and file management in accordance with WorkSafe policy and procedures.

Please ensure you take a look at the Position Description herefor additional information on accountabilities for this role.

About you

You have excellent administrative support skills with a demonstrated ability to liaise on a professional level with diverse client and stakeholder groups.

Additionally, you will possess the following skills and experience:

• Proven experience in a similar administrative or coordination role, at a mid-level.
• Strong organisational and time management skills
• High attention to detail with the ability to manage competing priorities
• A proactive, solution-focused mindset with a collaborative approach
• Business reporting systems, and ensuring administrative processes meet corporate procedures.
• Experience in preparing agendas, minutes, reports and presentations.
• Demonstrated ability to work as part of a team and to work autonomously
• Flexibility and the ability to devise creative solutions to deliver effective business outcomes in an efficient and timely manner
• Excellent written and verbal communication skills

Working with us

At WorkSafe, we aspire for every employee to feel connected, safe and valued in their team, for teams to feel valued in the workplace, and for WorkSafe to be valued in the community.

We believe that a diverse workforce is the key to delivering the best outcomes for the Victorian community and strongly encourage applications from all people, including First Nations people, people with a disability, diverse cultural and linguistic backgrounds, sexualities and genders.

What’s next?

Applications close 11:00pm on Thursday 22nd January 2026. Click the link to apply and join us in making a difference to Victorian lives. Only applications submitted via our formal application channels (WorkSafe Careers website, SEEK or LinkedIn) will be considered.

Preferred candidates will be required to satisfactorily complete a Nationally Coordinated Criminal History Check and/or other checks as required for the position as part of the recruitment process.

Due to the volume of applications received, individualised feedback will only be provided to candidates who progress to interview stage.

For further enquiries please contact Nadia Cardozo via email [e-mail]

To learn more about us and the great work we do, please visit our website - https://www.worksafe.vic.gov.au/