Administration Coordinator

Bradken Ltd.; City of Hobart; On-site; AUD 70,000 - 95,000; Full time

Job summary

Huon Aquaculture in Tasmania is seeking a proactive Executive Assistant to support our CEO and General Managers, and to own the Hobart corporate office.

You’ll manage diaries and meetings, coordinate travel, organise events, welcome guests, handle office administration and invoices, and seek smarter ways to work.

If you are organised, discreet, and comfortable working with senior leaders, this role offers variety and a positive, can-do environment.

Qualifications

• Experience in executive support, office management or a similar role.
• Ability to juggle priorities and coordinate multiple senior leaders.
• Strong organisational skills and a proactive mindset.
• Discretion and good judgement.

Responsibilities

• Keep diaries, coordinate meetings, organise travel and help leaders stay ahead.
• Own the day-to-day running of the Hobart corporate office, including facilities and suppliers.
• Coordinate leadership meetings, team events, company functions and site visits.
• Be the face of Huon: welcome guests and create a great experience at the door.
• Support a diverse leadership team and understand their different needs.
• Spot opportunities to simplify processes and improve how we work.

Skills

Executive support

Office management

Diary management

Travel coordination

Tools

Microsoft Office

Outlook

Teams

Word

Excel

PowerPoint

Job description

At Huon Aquaculture, we're proud to be one of Australia's leading salmon producers, with operations spanning some of Tasmania's most spectacular locations and beyond. As part of the global JBS group, we combine the energy and diversity of a uniquely Tasmanian business with the opportunities and backing of a global organisation.

From our marine farms and freshwater hatcheries to processing, logistics and corporate operations, we're a diverse, fast-moving business, powered by great people who take pride in what they do.

Now, we're looking for someone special to help keep it all running smoothly!

This isn't your traditional EA role. We're looking for a proactive, people-focused Executive Assistant to support our CEO and a diverse team of General Managers, while taking ownership of our Hobart corporate office.

One day you'll be coordinating executive meetings and travel, the next you'll be organising an event, welcoming guests or finding a better way to do things.

If you love variety, thrive on being organised and enjoy being the person everyone can count on, this could be your perfect role!

About the role

You’ll be the go-to person who keeps our executive team supported and our Hobart office running like clockwork.

Your days will include:

• Keep things moving - Manage diaries, coordinate meetings, organise travel and help our busy leaders stay one step ahead.
• Own the office - Take the lead on the day-to-day running of our Hobart corporate office, from facilities and suppliers to making sure everything works as it should.
• Bring people together - Coordinate leadership meetings, team events, company functions and site visits, making sure every detail is taken care of.
• Be the face of Huon – Welcome guests, coordinate visits and create a great experience for everyone who walks through our doors.
• Support a diverse leadership team – Build great relationships with our General Managers, understand their different needs and help them focus on what matters.
• Make things better – Spot opportunities to simplify processes, improve how we work and introduce new ideas.
• Keep the details covered – Manage invoices, expenses, office administration and all those important behind-the-scenes tasks that keep things running smoothly.

About you

We’re looking for someone who genuinely enjoys helping others succeed, takes pride in creating an organised workplace and isn’t afraid to roll up their sleeves.

You’ll be someone who:

• Has experience in executive support, office management or a similar role where juggling priorities is all in a day’s work.
• Loves organising people, places and things
• Is confident working with multiple senior leaders and can adapt to different personalities and working styles.
• Takes initiative, thinks ahead and doesn’t need to be asked twice. It helps if you can read minds!
• Is approachable, professional and enjoys building relationships across the business.
• Can manage competing priorities without losing your sense of humour.
• Is comfortable with Microsoft Office, including Outlook, Teams, Word, Excel and PowerPoint, and enjoys finding smarter ways to get things done.
• Understands the importance of discretion, confidentiality and good judgement.

Most importantly, you’ll bring a positive, can-do attitude and genuinely enjoy being the person everyone can rely on.