Administration Coordinator

Bradken Ltd.; City of Brisbane; Hybrid; AUD 55,000 - 75,000; Full time

Job summary

Bradken Ltd. in Brisbane, Australia seeks an Accounts & Admin Coordinator to oversee payments, invoicing, and branch administrative tasks. You will collaborate with operations and finance teams to ensure timely cash flow and accurate reporting.

The role requires 2–3 years in accounting, a Bachelor’s degree in Accounting or Finance, and strong MS Office skills. Excellent communication and problem-solving abilities are essential for success.

Qualifications

• 2–3 years experience in an accounting role.
• Bachelor’s degree in Accounting, Finance, or related field.
• MS Office experience: Word, Outlook, Excel, PowerPoint.
• Strong verbal and written communication skills; PC skills.

Responsibilities

• Sole responsibility for payment follow-up with customers via email/phone as per timelines.
• Follow up with sub-contractors for monthly SOA and missing invoices.
• Support operational staff in financial management (Supplier Invoice bookings & Client billing).
• Ensure branch monthly file closing/reporting.
• Support branch manager in admin tasks of the branch.
• Ensure operational protocols and procedures are followed.
• Participate in operational meetings and support sales, BD, and branch management meetings.

Skills

Accounting

MS Office

Communication skills

Education

Bachelor's degree in Accounting/Finance

Tools

MS Word

MS Outlook

MS Excel

MS PowerPoint

Job description

Accounts & Admin Coordinator

Location: Brisbane, Australia

Key Responsibilities

• Sole responsibility for payment follow-up with customers via email / phone calls, when necessary, as per agreed timelines
• Follow up with sub-contractors for monthly SOA and missing invoices when necessary
• Supporting operational staff in financial management (Supplier Invoice bookings & Client billing) assigned to her in branch directly by the operations team led by operations manager or branch manager
• Ensure branch for monthly file closing / reporting
• Support branch manager in admin tasks of the branch
• Ensure operational protocols and procedures setup are diligently followed
• Should ensure availability and participation in all operational meetings as and when required and support sales, business development and branch management meetings upon request
• Provide support to country finance team in matter of payment follow up and cash flow management
• Ensure all company policy, routines and standards are followed
• Follow any lawful directions given by the management

Skills, knowledge and expertise

• You will have a minimum of 2-3 years experience in an accounting role
• Bachelor's degree in Accounting, Finance, or related field, with prior experiences in the freight forwarding industry preferred
• MS Office experience: MS Word, MS Outlook, MS Excel, MS Power Point
• Strong verbal and written communication skills; and PC skills

What makes us the ideal choice?

A family-owned company established in 1924, has evolved into a leading global specialist in project freight forwarding. Our expertise spans various cargo types including break bulk, out of gauge, dangerous goods, and oversized shipments. Complementing our core services are affiliated entities specializing in transport engineering solutions, global ocean transportation, and specialized transportation assets.

We take pride in our commitment to employees, offering opportunities for long-term career growth, hybrid work arrangements, and flexible scheduling options.

We eagerly seek candidates who possess enthusiasm, passion, and innovative thinking, valuing their ability to translate ideas into action through dedication rather than solely relying on their resume or career history.

We value diversity and welcome all applications - regardless of gender, nationality, ethnic or social origin, religion, disability, age and sexual orientation.