Admin & Executive Support Assistant

ST Software Pty Ltd; Canberra; Hybrid; AUD 60,000 - 80,000; Part time

Job summary

A leading software firm in Canberra is seeking a highly organised Admin & Executive Support Assistant. This part-time role focuses on providing administrative support to the General Manager/CEO, managing tasks and priorities, and assisting with operational activities. Ideal candidates will have strong proficiency in Google Workspace and excellent communication skills. Flexibility is offered in hours and work pattern, with an immediate start required.

Qualifications

• Experience supporting executives or business owners.
• Proactive attitude with a strong interest in new tools.
• Ability to provide structure to competing priorities.

Responsibilities

• Manage priorities, tasks, and deadlines for GM/CEO.
• Prepare, edit, and format documents and correspondence.
• Support operational tasks and systems as needed.

Skills

Strong proficiency in Google Workspace

Excellent written and verbal communication skills

Highly organized and detail-focused

Tools

Jira

Xero

Job description

We are seeking a highly organised Admin & Executive Support Assistant to work closely with a General Manager/CEO. This role focuses on helping to manage and prioritise commitments and providing steady administrative support across the business. Immediate start required.

If you enjoy organising busy environments, supporting senior leaders, and working in a flexible part‑time capacity, this role will suit you.

Key Responsibilities

• Work directly with the GM/CEO to manage priorities, tasks and deadlines
• Assist with planning, organisation and follow‑up activities
• Prepare, edit and format documents and correspondence
• Provide general administrative support through Google Workspace
• Help organise workflow and tasks using Jira (preferred)
• Assist with basic administration in Xero (preferred)
• Support a wide range of operational tasks and systems as needed

Required Skills

• Strong proficiency in Google Workspace (Docs, Sheets, Drive, Calendar)
• Excellent written and verbal communication skills
• Highly organised, detail-focused, and proactive with a strong interest in utilising new and emerging tools

Preferred Experience

• Jira and Xero or similar cloud software
• Experience supporting executives or business owners

Personal Attributes

• Strong interpersonal skills
• Ability to collaborate closely and provide structure to competing priorities
• Reliability, discretion and trustworthiness
• 8–12 hours per week
• Must be available Tuesday-Thursday (hours can be spread across 2–3 of these days)
• Flexible work pattern (hybrid/remote options available)
• Immediate start required
• Scope for additional hours if needed by mutual agreement

To apply, please submit your CV and a brief cover letter outlining your relevant experience and why this role suits you.